The Director for Corporate Services submitted a report on a proposal to procure a framework for the provision of emergency repairs and statutory compliance for Plymouth City Council Corporate Property which would also be made available to schools as required.

It was anticipated that £150,000 annual savings would be made by utilising the economies of scale by packaging works into framework lots.  Additionally, process savings of £20,000 would be made if the proposals were adopted. There was potential for further savings to be made in the Transaction Centre which would be reviewed as a wider piece of work.

Cabinet Members asked officers to ensure that the procurement documents complied with the Public Services (Social Value) Act 2012 and were advised that the decision on the contract award would be made by Cabinet following the procurement process.

Alternative options and reason for the decision –

As set out in the report.

Agreed the procurement of a framework for emergency repairs and statutory compliance services, for a maximum term of four years, with a break clause at year three. The framework will be split into appropriate lots related to discipline: building repairs, mechanical repairs, electrical repairs, mechanical and electrical compliance works, security and fire services, water hygiene compliance, catering equipment and specialist services (lift maintenance) with reduced maintenance and process costs of  £170,000 per annum.