Decision details

FULL BUSINESS CASE FOR THE INTRODUCTION OF CATEGORY MANAGEMENT - FLEET SERVICES PROJECT

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Decisions:

Anthony Payne (Strategic Director for Place) submitted a report on the business case, including an options appraisal, for the fleet services project and proposing the introduction of category management which would better utilise the Council’s fleet services, reduce the number of vehicles and improve the procurement of them to deliver significant financial savings.

 

The report also indicated that the preferred option, option 2, –

 

(a)

would require investments in fleet systems including control and tracker systems; 

(b)

would involve the development of the fleet management and maintenance teams;

(c)

would result in the further efficiency of the workshop by improvements to the productivity of the workshop and garage function;

(d) 

would require an investment in IT amounting to £118k over a three year period and aimed to provide a total cumulative financial benefit of £2.05m by the end of the financial year 2016/17;

(e) 

was the most cost effective and beneficial option.

 

Councillor Vincent (Cabinet Member for Environment) introduced the proposals and referred to the three proposed work streams associated with option 2, as follows –

 

(f)

Fleet Management IT (FMIT) - the procurement and installation of both a FMIT system and a vehicle tracking system;

 

(g)

Finance Management: the monitoring of the procurement and commissioning of vehicular assets amongst the Council;

(h)

Commercialisation: exploration and consideration of additional commercial opportunities that were available to fleet and garage services including examining the potential to work with partner organisations, as well as reviewing the current taxi MOT and licensing policy.

 

Simon Dale (Interim Assistant Director for Street Services) and Stuart Cooper (Project Manager) attended the meeting for this item and Simon Dale advised that category management was a new initiative for the Council and referred to the benefits from the four way camera system which had already been installed in refuse collection vehicles. 

 

Councillor Evans (Council Leader) referred to the draft minute following the joint scrutiny review that had been held by the Working and Your Plymouth Panels on 28 August 2014 which supported the recommendations within the proposed business case in relation to this item.

 

Alternative options considered and reasons for the decision –

 

As set out in the report.

 

Agreed the business case for the introduction of category management for Fleet Services, together with option 2 of the option’s appraisal and the associated three work streams.

Publication date: 04/09/2014

Date of decision: 02/09/2014

Decided at meeting: 02/09/2014 - Cabinet

Effective from: 13/09/2014

Accompanying Documents: