Decision details

MAJOR EVENTS 2015

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Decisions:

Following this year’s highly successful ‘MTV Crashes’ event, Anthony Payne (Strategic Director for Place) submitted a report on a proposal to hold the event on Plymouth Hoe for the next three years, with a financial underwriting by the Council to facilitate this major event for the benefit of the city, its businesses and community, as part of the major events strategy.

 

The attention of Cabinet Members was drawn to the separate report, containing commercially sensitive information, referred to in minute 107 below.   

 

Councillor Lowry (Cabinet Member for Finance) introduced the proposals and indicated that –

 

(a)

MTV was committed to keeping ticket prices at a reasonable cost; 

(b)

for the 2014 event, provision had been made for 1000 complimentary tickets for children in care and that the same provision would be made for the event in future years;

 

(c)

the 2015 events programme included the Ocean City Festival and the Rolex Fastnet. 

 

A video of this year’s event was shown to Cabinet Members.

 

David Draffan (Assistant Director for Economic Development), Chris Grace (Head of Economy, Enterprise and Employment), Jamie Yabsley (Visitor Marketing and Events Manager) attended the meeting for this item and officers advised that the MTV event brought invaluable publicity to the city and was important to the visitor economy.   They further advised that the event would be cost neutral to the Council.

 

In response to questions, Cabinet Members were advised that alcoholic drinks would be available at the MTV event and officers would endeavour to provide opportunities for local musicians to play on the stage.

 

Councillor Evans (Council Leader) thanked Jamie and the events’ team for their work.

 

Alternative options considered and the reasons for the decision –

 

As set out in the report.

 

Agreed -

 

(1)

Plymouth’s hosting of MTV ‘Crashes’ in 2015/16, 2016/17 and 2017/18 in line with the overall principles of the Plymouth Visitor Plan Star Project – signature and major events, as well as other city wide strategies;

(2)

the requirement to underwrite and cash flow the contractual MTV payment (as detailed in the private report)in lieu of the income and sponsorship;

(3) 

to delegate authority to the Assistant Director for Economic Development to sign the contract between the Council and MTV.

 

Publication date: 12/12/2014

Date of decision: 09/12/2014

Decided at meeting: 09/12/2014 - Cabinet

Effective from: 20/12/2014

Accompanying Documents: