Councillor Mark Shayer (Deputy Leader and Cabinet Member for Finance and Economy) introduced the Facilities Management (Hard Services) Term Services Contracts report.

The current Facilities Management (Hard Services) term services contracts expire in February 2023.

Plymouth City Council outsources repairs, maintenance and compliance of its property assets to specialist maintenance term contractors.

In order to safeguard continuity and protect ‘business as usual’ it is required that Plymouth City Council undertake a new procurement and tender process for Facilities Management (Hard Services) term services contracts.

Cabinet agreed to:

1.    Approve the business case, which includes the Options Appraisal for Facilities Management and its conclusion that Option 2: Outsource delivery to multiple term contractors is the best option.

2.    Authorise the undertaking of a new procurement and tender process for Facilities Management (Hard Services) contracts. This will be achieved through term service contracts delivered by outsourced multiple term contractors.

3.    Delegate authority for the award of contracts to the Strategic Director for Customer and Corporate Services where they would otherwise not have the authority to do so.