The Assistant Chief Executive will submit a schedule of vacancies on committees, outside bodies etc and of changes notified to us.  The report supporting this item will be published following the election to be held on 15 June 2023.

Council agreed to approve the proportionality and appointments to committees as set out in this report. 

For (51)

Councillors Allen, Aspinall, Mrs Beer, Blight, Briars-Delve, Mrs Bridgeman, Carlyle, Coker, Dr Cree, Cresswell, Dann, Darcy, Dingle, Evans OBE, Gilmour, Goslin, Harrison, Haydon, Hendy, Holloway, Hulme, Laing, Lowry, Mrs Loveridge, Lugger, Dr Mahony, McLay, McNamara, Moore, Murphy, Nicholson, Noble, Partridge, Patel, Penberthy, Penrose, Poyser, Reilly, Rennie, Ricketts, Salmon, Smith, Stephens, Stevens, Stoneman, Tippetts, Tofan, Tuffin, Tuohy, Wakeham and Ms Watkin.

Against (0)

Abstain (0)

Absent/Did Not Vote (1)

Councillor Shayer.

The Assistant Chief Executive will submit a schedule of vacancies on committees, outside bodies etc and of changes notified to us.  

The Lord Mayor put forward a motion which had been seconded by Councillor Penberthy to accept appointments to Committees and Outside Bodies as set out in the order paper.

Council agreed to appoint Councillors Beer and Loveridge to the Erle Trust Fund.

Council agreed to appoint Councillors Patel, Coker, Wheeler and Tuohy to the North Yard Community Trust.

The Lord Mayor requested the Monitoring Officer to look into the process for selecting nominees to the North Yard Community Trust to ensure declarations of interest had been open.

Councillor Evans OBE sought advice to consider part of the proposal separately to the remainder of the recommendation.

The Lord Mayor confirmed that the Council would note the appointment to Committee’s and move to two votes for the Erle Trust Fund and North Yard Community Trust respectively.

Councillor Mrs Beer raised a point of order to seek clarification on the vote for the Erle Trust Fund as its term of reference stated it had to be two Plympton Erle Councillors must sit on the trust.

Councillor Evans OBE sought clarification following Councillor Mrs Beer’s comments that the proposition was in order. Ross Jago (Head of Governance, Performance and Risk) confirmed the proposition was in order.

Councillor Sue Dann proposed a vote on the Erle Trust Fund, seconded by Councillor Penberthy.

For (46)

Councillors Allen, Mrs Beer, Bingley, Bowyer, Briars-Delve, Burden, Carlyle, Churchill, Coker, Collins, Dr Cree, Cresswell, Dann, Darcy, Deacon, Drean, Evans OBE, Finn, Goslin, Harrison, Hendy, Holloway, Hulme, Laing, Loveridge, Dr Mahony, Nicholson, Partridge, Patel, Penberthy, Mrs Pengelly, Poyser, Reilly, Rennie, Riley, Salmon, Shayer, Singh, Smith, Stevens, Stoneman, Tippetts, Tofan, Tuffin, Tuohy, Wakeham, Ms Watkin and Wheeler.

Against (0)

Abstain (1)

Councillor Dann.

Not Present/Did Not Vote (2)

Councillors Bridgeman, Wheeler.

Councillor Sue Dann proposed a vote on the membership to the North Yard Community Trust, seconded by Councillor Penberthy.

Councillor Tudor Evans OBE questioned if the nomination process to this committee was flawed based on the Nolan Principal’s as the nomination was made based on the recommendation of someone who has a conflict of interest as a member of the trust, whose organisation is a beneficiary of the trust. Oppose the process by which the persons who made the nominations have been allowed to be part of the process of nomination by those who could be a beneficiary of the nominated person’s actions.

Councillor Patel responded by explaining that his organisation had benefitted from the North Yard Community Trust in the past, but applied to, and has no intention of doing so in the future, since he became a Councillor. 

Councillor Sue Dann proposed that this issue was looked at in more depth by the Monitoring Officer to ensure that the process of appointment to committees was open and transparent.

Tracey Lee (Chief Executive) explained that the Monitoring Officer always considered matters when bringing a proposal to Council and stated that Councillor Evans OBE had made contact with the Monitoring Officer on the matter and she would reply to the whole  ...  view the full minutes text for item 3