Members will be asked to make any declarations of interest in respect of items on this agenda.

In accordance with the code of conduct Councillor Jon Taylor declared a prejudicial interest as he was employed by NEW Devon Clinical Commissioning Group Western Locality.

The Co-operative Scrutiny Board will be asked to agree the minutes of the meeting held on 25 June 2014.

The Board agreed that the minutes of the meeting held on 25 June 2014 are confirmed as a correct record.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s urgent business.

The Co-operative Scrutiny Board will be asked to consider and approve the work programmes for each panel and receive a progress update from each Chair.

The work programme for the Co-operative Scrutiny Board and the Ambitious Plymouth Panel were submitted for consideration and approval.

The Board was advised that the Transformation Programme items which included –

were due to be considered by the Board at its meetings scheduled for 13 August and 27 August 2014 (the meeting on 27 August 2014 was a provisional meeting which had been activated).  However, these items had now slipped and therefore there would be no need to hold a review meeting on 27 August 2014.

The Commissioning and Procurement business case was due to be submitted to Cabinet at its meeting scheduled for 14 October 2014.

The Board agreed the work programme for the Ambitious Plymouth Panel subject to the reference to ‘POD’ being referred to in full (People and Organisation Development).

The Board further agreed –

The Board will receive notification of the decisions taken under delegated authority with the Board’s Lead Officer in consultation with the Chair and Vice Chair.

The Chair reported that the Caring Plymouth Panel had undertaken two meetings to review the Fairer Charging Policy, the Integrated Commissioning and Integrated Delivery elements of the Integrated Health and Wellbeing Transformation Programme.

The recommendations arising from the two meetings had been agreed under delegated authority with the lead officer in consultation with the Chair and Vice Chair.

The Board noted the decisions taken under delegated authority.

The Co-operative Scrutiny Board will monitor the progress of its previous decisions.

The Board considered its schedule of decisions and noted the latest position.

With regard to minute 10, the Chair advised that the information requested by the Board on the movements within the budget had recently been received and would be circulated following this meeting.

To receive new items from the Forward Plan of Key Decisions and Private Business with a view to identifying items for scrutiny.

The Board considered the following executive key decisions in the Forward Plan which were scheduled to be discussed at the Cabinet meeting between 20 May 2014 and 14 October 2014 –

The Board considered that should there be a requirement to scrutinise the residential and nursing care home fair price for care this could reviewed at the Caring Plymouth Panel in September 2014.

The Board will receive a presentation on the Scrutiny ELearning course.

The Chair advised that for a number of years he had requested that a scrutiny handbook be provided to members who were new to scrutiny, in order to help them better understand its role and the process. He considered that this piece of work had produced a high quality and bespoked elearning course.

Loraine Slinn, Senior ICT Trainer, provided an overview of the new scrutiny elearning course, which had been designed to provide members and officers with a better understanding of how scrutiny worked within the Council.

The Board was advised that –

A discussion took place with regard to the viability of providing training using this vehicle for other areas of the Council such as planning, licensing and school governors.

The Chair thanked Loraine Slinn, Senior ICT trainer and Helen Wright, Democratic Support Officer for their work on this course.

The Board will receive the corporate monitoring report (finance and HR) for May 2014.

The Head of Corporate Strategy presented the corporate monitoring report (finance and HR), which highlighted the following key points –

It response to questions raised by the Board, it was reported that –

The Board raised concerns at the level of overspend forecast and the lack of action plans to address this situation.

The Board agreed to invite the Leader, the Chief Executive and Councillor Lowry to its meeting scheduled for 24 September 2014.

The Chair thanked David Northey (Head of Corporate Strategy), Helen Foote (Lead Accountant) and Hannah West (Lead Accountant).

The Board will receive the review of the Corporate Plan.

The Transformation Programme Manager presented the report on the Corporate Plan Review, which highlighted the following key areas –

In response to questions raised by the Board, it was reported that –

The Chair thanked Peter Honeywell for attending.

The Board will receive monitoring information for the costs and benefits of the transformation programme.

The Interim Strategic Director for Transformation and Change and the Assistant Director for Finance gave a presentation on the costs and benefits of the Transformation Programme, which highlighted the following key areas –

The Board was advised that –

In response to questions raised by the Board, it was reported that –

The Chair thanked the officers for attending the meeting.

The Co-operative Scrutiny Board will be advised of any executive decisions that have been called in.

There were no call-ins to consider.

The Co-operative Scrutiny Board will be advised of executive decisions that have been deemed urgent with the agreement of the Chair (if any).

The Chair reported that he had signed the urgent delegated decision relating to the tender award for children’s centres (cluster one and four).

Following a competitive tendering process which was held in March 2014, Cabinet awarded six contracts for the operation of the children’s centres across the city.  However, subsequent to this decision the organisation awarded cluster one and four withdrew its offer.  Therefore, the contracts were awarded to the second ranked bidder.

The Board noted the decision taken under delegated authority.

To receive and consider recommendations from Panels, Cabinet and Council.

There were no recommendations to consider.

The Co-operative Scrutiny Board will be asked to consider cooperative review(s) (if any).

The Board considered and agreed the co-operative reviews relating to the creating a brilliant co-operative street service and waste collection re-organisation project.

To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it/they involve the likely disclosure of exempt information as defined in paragraph of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

There were no items of exempt business.