The Co-operative Scrutiny Board will be asked to note the appointment of the Chair and Vice Chair for the forthcoming municipal year 2015/16.

The Board noted the appointment of Councillor James as Chair and Councillor Mrs Aspinall as Vice Chair for the forthcoming municipal year 2015/16.

Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest made by councillors in accordance with the code of conduct in relation to items under consideration at this meeting.

The Co-operative Scrutiny Board will be asked to agree the minutes of the meeting held on 27 February 2015, 4 March 2015 and 11 March 2015.

The Board agreed that the minutes of the meetings held on 27 February 2015, 4 March 2015 and 11 March 2015 are confirmed as a correct record.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s urgent business.

The Co-operative Scrutiny Board will note its terms of reference.

The Board noted its terms of reference.

The Co-operative Scrutiny Board will consider the appointment of co-opted representatives for the municipal year 2015/16.

The Board considered the appointment of co-opted representatives for the forthcoming municipal year and agreed to appoint co-opted representatives for specific items on the work programme and for co-operative reviews.

To consider delegating authority to the Board’s Lead Officer, in consultation with the Chair and Vice Chair, in order to expedite the decision making procedure outside of the normal meeting process, approval of work programme related matters (including but not limited to the following) –

·         Cooperative Review(s)

·         Cooperative Review Report(s)

·         Panel recommendations

·         Forward Plan items

The Board discussed delegating authority to the Board’s Lead Officer, in consultation with the Chair and Vice Chair, in order to expedite the decision making procedures outside of the normal meeting process.

The Board agreed that in order to expedite the decision-making process outside of the normal business meeting process, approval of work programme related matters are delegated to the Board’s Lead Officer in consultation with the Chair and Vice Chair; work programme related matters included but were not limited to –

The Co-operative Scrutiny Board will receive its Annual Scrutiny Report 2014/15.

The Chair wished to convey his thanks to the officers for their work on the report.  The Chair further advised that the report would be commended to the next full council meeting scheduled for 21 September 2015.

The Board agreed its Annual Scrutiny Report 2014/15.

The Co-operative Scrutiny Board will be asked to consider and approve the work programmes for each panel and receive a progress update from each Chair.

The Board agreed its work programme.

The Board further agreed the following work programmes –

The Board noted that a business meeting had been omitted from the Your Plymouth Panel’s work programme (12 October 2015).

To receive new items from the Forward Plan of Key Decisions and Private Business with a view to identifying items for scrutiny and to consider making a recommendation to Cabinet regarding changing the period of the Forward Plan from 28 days to four months.

The Board considered the following executive decisions in the Forward Plan which were scheduled to be discussed at Cabinet between August /September 2015 –

The items included on the Forward Plan were already contained within the Panel’s work programmes. However, the Board agreed to seek further clarity regarding the coach station and car park in Mayflower Street, prior to considering whether further scrutiny will be required.

The Board will receive a presentation on the overview of the budget position for its consideration.

The Chair took the opportunity to welcome Andrew Hardingham (Assistant Director for Finance) to his first meeting of the Co-operative Scrutiny Board.

The Assistant Director for Finance, the Head of Corporate Strategy and the Senior Finance Analyst presented the financial outturn 2014/15 report and the presentation on Integrated Health and Wellbeing, which highlighted the following key areas –

In response to questions raised by the Board, it was reported that –

The Board agreed that –

The Chair thanked officers for attending the meeting.

The Co-operative Scrutiny Board will be advised of any executive decisions that have been called in.

There were no call-ins to consider.

The Board will be asked to consider recommendations from the Scrutiny Panels, Cabinet and Council.

The Board considered and agreed the recommendations from the Caring Plymouth Panel relating to –

The Co-operative Scrutiny Board will be advised of executive decisions that have been deemed urgent with the agreement of the Chair (if any).

There were no urgent executive decisions to consider.

The Co-operative Scrutiny Board will be asked to consider the following co-operative reviews –

·         Strengthening the Overview and Scrutiny Function (Co-operative Scrutiny Board);

·         Be-Wise to Child Sexual Exploitation (Ambitious Plymouth Panel);

·         Living Streets Review (Working Plymouth Panel);

·         The Summer Budget and Implications for Plymouth Residents.

The Board agreed the following co-operative reviews –

The Board considered that the Lead Officers for the reviews should not be involved with the specific service area that was being reviewed however, it recognised that there would be a need to provide ‘subject matter experts’ to support the reviews.

To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it/they involve the likely disclosure of exempt information as defined in paragraph of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

There were no items of exempt business.