Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest made by councillors in accordance with the code of conduct.

The Co-operative Scrutiny Board will be asked to agree the minutes of the meetings held on –

·         18 November 2015

·         23 December 2015

·         6, 11 and 13 January 2016

The Board agreed that the minutes of the meetings held on 18 November and 23 December 2015 are confirmed as a correct record.

The Board further agreed that the minutes of the meetings held on 6, 11 and January 2015 are confirmed as a correct record subject to the correct spelling of ‘Bobtails’.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s urgent business.

The Co-operative Scrutiny Board will be asked to consider and approve the work programmes for each panel and receive a progress update from each Chair.

The Board considered and agreed the following work programmes –

The Board, will receive notification of the decisions taken under delegated authority with the Board’s Lead Officer in consultation with the Chair and Vice Chair.

The Board was advised that the Lead Officer in consultation with the Chair and Vice Chair had approved under delegated authority the Co-operative Review for the EU Referendum.

The Co-operative Scrutiny Board will monitor the progress of its previous decisions.

The Board considered the schedule of decisions and noted the latest position.

The Board sought clarification as to whether a ‘score card’ for the transformation programme had been provided.  The Lead Officer advised that this matter could be raised at the March meeting when the Board would be considering the costs and benefits of the Transformation Programme. (The item would be unmarked as complete).

To receive new items from the Forward Plan of Key Decisions and Private Business with a view to identifying items for scrutiny.

The Board considered the Forward Plan, Key Decisions, Private Business at Cabinet meetings and Policy Framework items from 8 March 2016 to 30 April 2016.

The Board noted the decisions to be taken.

The Co-operative Scrutiny Board will consider the revenue monitoring report 2015/16 – Quarter Three.

The Head of Corporate Strategy (David Northey) and the Lead Accountant (Hannah West) presented the revenue monitoring report 2015/16 quarter three which outlined the monitoring position of the Council as at the end of December 2015.

The estimated revenue overspend was £1.348m. The overall forecast net spend equated to £194.357m against a budget of £193.009m which was a variance of 0.7%. This needed to be read within the context of needing to delivery £21m of savings in 2015/16 on the back of balancing the 2014/15 revenue budget where £16m of net revenue reductions were successfully delivered.

The main areas of questioning from Members related to the following –

The Board agreed that –

The Chair thanked the officers for attending.

The Co-operative Scrutiny Board will consider the sickness absence report (as at December 2015).

Councillor Smith (Deputy Leader), Lesa Annear (Strategic Director for Transformation and Change) and Alison Mills (Head of Specialist Services) presented the sickness absence report as at December 2015.

The report reviewed the rolling yard to date sickness absence, reasons for absence and a summary of approaches to managing sickness absence levels across the authority. Data has also been broken down to review sickness absence by directorate. The average full time equivalent (FTE) days lost was 7.19 (the lowest in the 12 month rolling year to day period).

The main areas of questioning from Members related to the following –

The Chair thanked Councillor Smith and officers for attending for this item.

The Chair of each Panel will be asked to provide an update on the key performance indicators included within the Corporate Plan that their Panel considered.

Each Chair provided an update on the Corporate Plan and the key performance indicators which their panels had scrutinised.

The Co-operative Scrutiny Board will consider the ICT Strategy.

Councillor Jon Taylor (Cabinet Member for Transformation and Customer Services), Lesa Annear (Director for Transformation and Change) and Peter Honeywell (Transformation Architecture Manager) presented the ICT Strategy.

The ICT Strategy provided a guide for how Plymouth City Council used its ICT. In the short terms, the most vial requirement for this was enabling the transformational change towards becoming a Brilliant co-operative Council.  Brilliant services and savings would result from –

The main areas of questioning from Members related to the following –

The Chair thanked the Councillor Jon Taylor and officers for attending the meeting.

The Co-operative Scrutiny Board will be advised of any executive decisions that have been called in.

There were no call-ins to consider.

The Co-operative Scrutiny Board will be advised of executive decisions that have been deemed urgent with the agreement of the Chair (if any).

The Chair advised that he had signed one urgent key decision regarding the City Strategic Site Acquisition and one urgent decision relating to Homes and Community Agency (HCA) grant for site preparation works at the former Whitleigh Community Centre to deliver starter homes.

The Board noted the decisions.

To receive and consider recommendations from Panels, Cabinet and Council.

The Board was asked to consider the recommendations submitted by the Ambitious Plymouth Panel, Caring Plymouth Panel and Working Plymouth Panel –

The Board agreed the –

The Co-operative Scrutiny Board will be asked to consider co-operative review(s).

There were no co-operative review(s) to consider.

Please note: this meeting was webcast http://council.webcast.vualto.com/plymouth-city-council/home?EventId=14066