Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Helen Wright Email: helen.wright@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: Councillor Sam Leaves declared a private interest should any items refer to NHS information as she was employed by NEW Devon Clinical Commissioning Group. |
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To confirm the minutes of the meeting held on 25 June 2015. Minutes: The committee agreed that the minutes of the meeting held on 25 June 2015 are confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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INDEPENDENT MEMBERS For the Committee to confirm the appointment of Mr Clarke as Independent Member of the Audit Committee. Minutes: The committee agreed to appoint Mr Clarke as an Independent Member on the Audit Committee for four years.
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DIRECTOR OF CHILDREN'S SERVICES LOCAL ASSURANCE TEST REVIEW PDF 89 KB Members will be provided with the DCS Local Assurance Test Review report. Additional documents: Minutes: Carole Burgoyne (Strategic Director for People) together with Alison Botham (Assistant Director for Children, Young People and Families) presented the Director of Children’s Services Local Assurance Test Review report which highlighted the following key areas –
In response to questions raised by the committee, it was reported that –
The committee noted that -
The Chair thanked Carole Burgoyne and Alison Botham for attending the meeting. |
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Members will be provided with the Annual Report to those Charged with Governance (ISA260 Report) 2014/15 including the Value for Money. Minutes: John Golding (Grant Thornton) and David Bray (Grant Thornton) presented the annual report to those charged with governance (ISA260 report) 2014/15 including value for money (VFM) which highlighted the key matters arising from Grant Thornton’s audit of the Council’s financial statement for the year ended 31 March 2015.
The committee was informed that –
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STATEMENT OF ACCOUNTS 2014/15 PDF 851 KB Members will be provided with the Statement of Accounts 2014/15. Additional documents:
Minutes: Chris Flower (Lead Accountant) presented the Statement of Accounts 2014/15, which highlighted the following key areas –
In response to a question raised, it was reported that the energy produced from the energy to waste plant produced steam which was fed back into the Dockyard and surrounding area; the income from this was included within the contract and was therefore not an income stream.
The committee noted -
The committee agreed that the letter of representation is authorised and submitted to the auditor.
The Chair took the opportunity, on behalf of the committee, to formerly thank Grant Thornton for working with the Council. |
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STRATEGIC RISK AND OPPORTUNITY REGISTER MONITORING REPORT PDF 71 KB Members will be provided with the Strategic Risk and Opportunity Register Monitoring Report. Additional documents: Minutes: Julie Hosking (Risk Management and Insurance Officer) presented the strategic risk and opportunity register monitoring report which summarised the latest formal monitoring exercise completed for the period of March 2015 to August 2015.
The committee was advised that –
In response to a question raised by the committee, it was reported that following a recent review the capacity level within the existing secondary schools would be adequate for the number of pupils (there would be no need to build further educational facilities).
The committee agreed that –
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ANNUAL REPORT ON TREASURY MANAGEMENT ACTIVITIES FOR 2014/15 PDF 308 KB Members will be provided with the Annual Report on Treasury Management Activities 2014/15. Minutes: David Northey (Head of Corporate Strategy) presented the Annual Report on Treasury Management Activities for 2014/15, which highlighted the following key areas –
In response to a question raised by the committee, it reported that training would be provided prior to the December 2015 meeting of the committee by our external advisors Arlingclose.
The committee noted the report. |
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INTERNAL AUDIT - PROGRESS REPORT PDF 390 KB Members will be provided with the Internal Audit – Progress Report. Minutes: David Curnow (Devon Audit Partnership) presented the Internal Audit – progress report which provided a positions statement on the audit work undertaken since April 2015 and was based on work performed to date during 2015/16.
Members were advised that –
In response to questions raised by the committee, it was reported that –
The committee noted the report. |
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INTERNAL AUDIT - FOLLOW UP WORK PDF 382 KB Members will be provided with the Internal Audit – Follow Up Work Report. Minutes: David Curnow (Devon Audit Partnership) presented the Internal Audit follow up work.
The committee was informed that –
The committee noted the report. |
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REVIEW OF ROLLING WORK PLAN 2015/16 PDF 39 KB Members will be provided with their work plan for 2015/16. Minutes: The committee considered and noted its rolling work programme for 2015/16. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |