Agenda and minutes
Venue: Council House. View directions
Contact: Ross Johnston, Democratic Support Officer Email: ross.johnston@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest made in accordance with the Code of Conduct. |
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To confirm the minutes of the meeting held on 27 June 2011. Minutes: Agreed the minutes of the meeting held on the 27 June 2011. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: The Committee was advised that the recent advertisement for Independent Members had received no applications.
Agreed that, in order to ensure recruitment to the post before the next meeting –
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EQUAL PAY/ JOB EVALUATION OUTSTANDING ISSUES The Committee will receive for information a briefing paper on outstanding issues relating to equal pay / job evaluation. Minutes: This item was discussed under minute 33. |
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DIVERTING CHILDREN FROM CARE PROJECT INITIATION DOCUMENT PDF 161 KB The Committee will receive for its information a copy of the Diverting Children from Care Project Initiation Document. Minutes: Jonathan Fry, Senior Policy, Performance and Partnerships Officer, David Simpkins, Head of Services for Children and Young People in Care and Mairead MacNeil, Assistant Director for Children’s Social Care provided an update on Diverting Children from Care Project Initiation Document. Members were advised that –
In response to members questions it was reported that –
Members were further reminded that the Diverting Children from Care project was being monitored by the Children and Young People’s Overview and Scrutiny Panel.
The Chair thanked Jonathan Fry, Senior Policy, Performance and Partnerships Officer, David Simpkins, Head of Services for Children and Young ... view the full minutes text for item 23. |
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FUTURE OF LOCAL AUDIT The Head of Finance will present an update on the Future of Local Audit. Minutes: David Northey, Head of Finance, updated the Committee on the future of local audit and advised members that written confirmation had been received from the Audit Commission stating that as Grant Thornton, the council’s auditor was an external company there would be no change with Grant Thornton continuing to be the City Council’s auditor in 2012 – 2013.
Agreed that a copy of Audit Commission’s written confirmation is included as an annex to the minutes.
Further to the resolution above the response is attached as an annex to the minutes. |
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STRATEGIC RISK REGISTER MONITORING REPORT PDF 74 KB The Committee will consider the Strategic Risk Register Monitoring Report. Additional documents: Minutes: Tim Howes, the Assistant Director for Democracy and Governance, and Julie Hosking, Risk Management and Insurance Officer, presented the Strategic Risk Register Monitoring Report. Members were informed that the total number of strategic risks had reduced from 32 to 30 with the number of red risks reduced from six to three.
It was commented by members that –
Agreed that -
The Chair thanked Tim Howes, the Assistant Director for Democracy and Governance, and Julie Hosking, Risk Management and Insurance Officer, for their attendance. |
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STATEMENT OF ACCOUNTS PDF 104 KB The Committee will receive for consideration and formal sign-off the Statement of Accounts for 2010/2011. Additional documents:
Minutes: Sandra Wilson, Corporate Accountancy and Finance Manager, submitted the Statement of Accounts for formal sign off. Following members questions it was reported that –
Agreed that
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ANNUAL REPORT TO THOSE CHARGED WITH GOVERNANCE (ISA 260 REPORT) PDF 371 KB The Council’s external auditor, Grant Thornton, will submit the Annual Report to those Charged with Governance (ISA 260 Report). Minutes: The City Council’s External Auditor, Grant Thornton submitted the Annual Governance Report (ISA 260) highlighting the key issues arising from the audit of the Council’s financial statements for the year ending 31 March 2011. Barrie Morris, Grant Thornton informed members that –
In response to members questions it was reported that –
The City Council’s External Auditor, Grant Thornton and the Committee commended the hard work of both the Corporate Accountancy and Finance Manager and the Devon Audit Partnership and their respective teams.
The Committee noted the report and agreed to adjourn the meeting to discover the outcome of the Tamar Bridge and Torpoint Ferry Joint Committee approving the Statement of Accounts 2010 – 2011. |
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STATEMENT OF ACCOUNTS Minutes: Councillor Dr John Mahony, Chair informed members that at the recent Tamar Bridge and Torpoint Ferry Joint Committee the Statement of Accounts 2010 – 2011 were approved.
It was therefore agreed that –
Councillor Dr Mahony, Chair, on behalf of the Audit Committee thanked Sandra Wilson, Corporate Accountancy and Finance Manager, and her team for their excellent work in preparing this year’s Statement of Accounts. |
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PROJECT MANAGEMENT REVIEW PDF 446 KB The Council’s external auditor, Grant Thornton, will submit a report on Project Management Review. Minutes: The City Council’s External Auditor, Grant Thornton submitted a Project Management Review Report. Kate Jeffries, Grant Thornton, informed members that –
It was commented by members that –
Agreed that –
Further to (3) above the response is attached as an annex to the minutes. |
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2010/11 AUDIT PLAN UPDATE PDF 36 KB The Council’s external auditor, Grant Thornton, will submit an update on the 2010/11 Audit Plan. Minutes: The City Council’s External Auditor, Grant Thornton, submitted a progress update on the 2010-2011 Audit Plan.
The report was noted.
The Chair thanked Barrie Morris and Kate Jefferies, Grant Thornton, for all their hard work and attendance. |
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THE BRIBERY ACT 2010 PDF 53 KB The Committee will consider a report on The Bribery Act 2010. Minutes: Martin Gould, Head of Devon Audit Partnership, and Dominic Measures, Audit Manager, presented a report on the Bribery Act 2010 and advised members that –
It was commented by members that procedures and safeguards on how to deal with potential bribery needed to be made clear to staff and members.
Members noted the report and agreed that further information would be provided to all members.
The Chair thanked Martin Gould, Head of Devon Audit Partnership, and Dominic Measures, Audit Manager, for their attendance. |
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AUDIT COMMITTEE FORWARD WORK PLAN PDF 36 KB The Committee will note its work plan for the forthcoming year. Minutes: The Committee’s Forward Work Plan for 2011-2012 was noted. |
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EQUAL PAY / JOB EVALUATION OUTSTANDING ISSUES The Committee will receive for information a briefing paper on outstanding issues relating to equal pay / job evaluation. Minutes: Further to minute 22 this item was heard in Part 1 as councillors felt that the information provided did not warrant an exemption of the press and public from the meeting.
Mark Grimley, Assistant Director for Human Resources and Organisational Development, provided members with an update on equal pay and job evaluation outstanding issues. It was reported that –
In response to members questions it was reported that –
The Chair thanked Mark Grimley, Assistant Director for Human Resources and Organisational Development, for his attendance. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraphs 4 and 5 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: Further to minutes 22 and 33 being heard in Part 1 there were no items of exempt business. |
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Please find attached an annex to these minutes in relation to –
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