Agenda and minutes
Venue: Warspite Room, Council House. View directions
Contact: Helen Rickman Email: helen.rickman@plymouth.gov.uk
No. | Item | ||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: There were no declarations of interest in accordance with the code of conduct. |
|||||||||||||||||||||||||||||||
To confirm the minutes of the meeting held on 19 September 2013. Minutes: The minutes of 19 September 2013 were approved as a correct record. |
|||||||||||||||||||||||||||||||
CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
|||||||||||||||||||||||||||||||
INTERNAL AUDIT ANNUAL REPORT (SIX MONTH PROGRESS REPORT) PDF 571 KB The Council’s internal auditor will submit the Internal Audit Annual Report (six month progress report). Minutes: Rob Hutchins (Head of Devon Audit Partnership) and Brenda Davies (Audit Manager) provided the Committee with the Internal Audit Annual Report (Six Month Progress Report).
Members were informed that –
In response to questions raised it was reported that –
|
|||||||||||||||||||||||||||||||
TREASURY MANAGEMENT MID YEAR REVIEW 2013/14 PDF 555 KB The Committee will be provided with the Treasury Management and Mid-Year Review 2013/14. Additional documents: Minutes: Simon Arthurs (Group Accountant) and Andrew Liddicott (Senior Accountant) provided the Committee with the Treasury Management Mid-Year Review for 2013/14.
Members were informed that –
In response to questions raised it was reported that –
Under this item the Chair reminded Members of the Sub-Committee scheduled for 23 January 2014 to discuss the Treasury Management report.
Agreed that the report is noted and submitted to Full Council. |
|||||||||||||||||||||||||||||||
OPERATIONAL RISK AND OPPORTUNITY MANAGEMENT - UPDATE REPORT PDF 97 KB The Head of Corporate Risk and Insurance will submit the Operational Risk and Opportunity Management update report. Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided the Committee with an update on Operational Risk and Opportunity Management.
Members were advised that –
In response to questions raised it was reported that –
Agreed that ... view the full minutes text for item 39. |
|||||||||||||||||||||||||||||||
COVERT SURVEILLANCE RIPA PDF 22 KB Members will be provided with the Covert Surveillance RIPA update for their information. Minutes: Members were advised that there were no revisions proposed to the surveillance policy however the Covert Surveillance RIPA report was also scheduled on the work programme for March 2014 so that Members could receive the outcome of the Interception of Communications Commissioner Office investigation that was scheduled for Tuesday 2 December 2013.
Members noted the update.
|
|||||||||||||||||||||||||||||||
AUDIT UPDATE - GRANT THORNTON PDF 175 KB Grant Thornton will provide the Committee with a general update on audit progress. Minutes: David Bray (Senior Audit Manager – Grant Thornton) provided the Committee with the Audit Update.
Members were informed that –
In response to questions raised it was reported that –
Agreed that the Audit Update is noted. |
|||||||||||||||||||||||||||||||
ANNUAL AUDIT LETTER 2012/2013 PDF 148 KB Grant Thornton, the External Auditor, will submit the Annual Audit Letter 2012/13. Minutes: Barrie Morris (Director for Grant Thornton) provided the Committee with the Annual Audit Letter 2012/13.
Members were informed that –
The Chair thanked and congratulated staff in the preparation of the accounts.
Agreed that the Annual Audit Letter 2012/13 is noted. |
|||||||||||||||||||||||||||||||
CERTIFICATION REPORT 2012/13 PDF 150 KB The Council’s External Auditor, Grant Thornton, will submit the Certification Report 2012/13 for the Committee’s consideration. Minutes: David Bray (Senior Audit Manager – Grant Thornton) provided the Committee with the Certification Report 2012/13.
Members were informed that –
Agreed that the Certification Report 2012/13 is noted. |
|||||||||||||||||||||||||||||||
REVIEW OF ROLLING WORKPLAN PDF 49 KB The Committee will review the rolling workplan. Minutes: Members noted the workplan.
Agreed that the following items are added to the rolling workplan –
|
|||||||||||||||||||||||||||||||
DATE AND VENUE OF FUTURE AUDIT MEETINGS The following Audit Committee meetings have been scheduled for 2pm in the Council House:
A Sub Committee has been scheduled for 23 January 2014 at 2pm to discuss Treasury Management. Minutes: The Committee noted the date and venue of the future audit meetings.
Under this item the Chair reminded the Committee of the 23 January 2014 Audit Sub Committee which was scheduled to consider the Treasury Management Strategy. As a result of a request to change the start time of the meeting the Chair advised Members that he would liaise with members of the Committee and would confirm the start time once discussions had taken place.
|
|||||||||||||||||||||||||||||||
EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |