Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Helen Rickman Email: helen.rickman@plymouth.gov.uk
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TO NOTE THE CHAIR AND VICE CHAIR For the Committee to note the appointment of Councillor Wheeler as Chair and Councillor Dr Mahony as Vice Chair for the municipal year 2014/15. Minutes: Agreed to note the appointment of Councillor Wheeler as Chair and Councillor Dr Mahony as Vice Chair for the 2014/15 municipal year. |
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: There were no declarations of interest in accordance with the code of conduct. |
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To confirm the minutes of the meeting held on 13 March 2014. Minutes: Agreed that the minutes of 13 March 2014 are approved as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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INTERNAL AUDIT ANNUAL REPORT 2013/14 PDF 1 MB The Committee will be provided with the Internal Audit Annual Report 2013/14. Minutes: David Curnow (Deputy Head of Devon Audit Partnership) and Brenda Davis (Audit Manager) provided the Committee with an update on the Internal Audit Annual Report 2013/14.
Members were provided with a brief outline of each page of the report and were informed that –
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Order of Business With the permission of the Chair, the order of business on the agenda was amended, as set out below in the minutes. |
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AUDIT PLAN INCLUDING INTERIM RESULTS PDF 205 KB The Committee will be provided with the Audit Plan Including Interim Results. Minutes: John Golding (Engagement Lead for Grant Thornton) and David Bray (Senior Audit Manager for Grant Thornton) provided Members with an update on the Audit Plan Including Interim Results.
Mr Golding advised Members that he was replacing Barrie Morris as Engagement Lead for the Committee and that due to a technical error with the report, several pages contained illegible text – hard copies were brought to the meeting for Members’ information.
Members were advised that –
Agreed that the Audit Plan Including Interim Results is noted.
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EXTERNAL AUDIT PLAN PROGRESS REPORT PDF 796 KB The Committee will be provided with the External Plan Progress Report. Minutes: John Golding (Engagement Lead for Grant Thornton) and David Bray (Senior Audit Manager for Grant Thornton) provided the Committee with an update on the External Audit Plan Progress Report.
Members were informed that –
The Chair had sent details of the courses to Council Members of the Committee but apologised for omitting the Independent Members; he would send details on to them. Members expressed their regret that the closest course location was Taunton; John Golding confirmed that at a future meeting he would provide Members with a briefing on the LAAP Bulletin 98 if required.
Agreed that the Audit Committee –
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RISK & OPPORTUNITY MANAGEMENT ANNUAL REPORT PDF 123 KB The Committee will be provided with the Risk & Opportunity Management Annual Report. Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided Members with an update on the Risk and Opportunity Management Annual Report.
Members were advised that –
In response to a question raised it was reported that a written report had not been compiled as a result of the public events planning training however the information pack could be shared with Members for their information.
Agreed that the Audit Committee note the Risk and Opportunity Management Annual Report. |
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OPERATIONAL RISK & OPPORTUNITY MANAGEMENT - UPDATE REPORT PDF 91 KB The Committee will be provided with the Operational Risk & Opportunity Management Update Report. Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided the Committee with an update report on Operational Risk & Opportunity Management.
Members were advised that –
In response to a question raised the Head of Corporate Risk and Insurance confirmed that he would circulate to Members a risk matrix that contained the scoring method and probability of risk.
Agreed that the Audit Committee note and endorse the current position with regard to operational risk and opportunity management. |
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ANNUAL GOVERNANCE STATEMENT PDF 89 KB The Committee will be provided with the Annual Governance Statement. Additional documents: Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided Members with an update on the Annual Governance Statement.
Members were advised that –
Agreed that the Audit Committee –
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STATEMENT OF ACCOUNTS 2013/14 PDF 166 KB The Committee will be provided with the Statement of Accounts 2013/14. Minutes: Chris Flower (Lead Accountant) provided the Committee with the Statement of Accounts 2013/14.
Members were advised that –
Agreed that the Audit Committee note the report and the proposed authorised for issue date (21 June 2014) for the draft Statement of Accounts. |
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TREASURY MANAGEMENT PRACTICES, PRINCIPLES AND SCHEDULES 2014/15 PDF 357 KB The Committee will be provided with the Treasury Management Practices, Principles and Schedules 2014/15. Additional documents: Minutes: Zoe Wilkinson (Lead Accountant) provided the Committee with an update on Treasury Management Practices, Principles and Schedules for 2014/15.
Members were advised that –
In response to questions raised it was reported that –
Agreed that the Audit Committee approve the Treasury Management Practices, principles and Schedules for 2014/15. |
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AUDIT COMMITTEE WORKPLAN 2014/15 PDF 49 KB For the Committee to discuss the Audit Committee Workplan 2014/15. Minutes: Members discussed the Audit Committee workplan for 2014/15 and agreed that the Information Commissioners Audit report would be submitted to the 25 September 2014 meeting. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. |
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INTERNAL AUDIT REPORT - LESSONS LEARNT (E3) The Committee will be provided with the Internal Audit Report – Lessons Learnt. Minutes: Members noted the Internal Audit – Lessons Learnt report.
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