Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Helen Rickman Email: helen.rickman@plymouth.gov.uk
No. | Item | ||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: There were no declarations of interest in accordance with the code of conduct. |
|||||||||||||||||||||||||||||||
To confirm the minutes of the meeting held on 25 September 2014. Minutes: Agreed the minutes of 25 September 2014 as an accurate record of the meeting. |
|||||||||||||||||||||||||||||||
CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: The Chair advised Members of the following items of Chair’s Urgent Business:
Under this agenda item the Head of Corporate Strategy advised Members that, with regards to minute 22 ‘Change of External Auditors’ of the last meeting, he had not sent a letter to the Audit Commission urging them to reconsider the appointment of BDO LLP; it was the opinion of Grant Thornton that the letter would not have been successful in changing the Audit Commission’s opinion to appoint BDO LLP as the Council’s external auditors. |
|||||||||||||||||||||||||||||||
AUDIT COMMITTEE UPDATE PDF 178 KB Members will be provided with the Audit Committee Update. Minutes: John Golding (Grant Thornton) and David Bray (Grant Thornton) provided Members with the Audit Committee Update.
Members were advised that –
In response to questions raised it was reported that –
Members noted the Audit Committee Update. |
|||||||||||||||||||||||||||||||
ANNUAL AUDIT LETTER 2013/14 PDF 128 KB Members will be provided with the Annual Audit Letter 2013/14. Minutes: John Golding (Grant Thornton) and David Bray (Grant Thornton) provided Members with an update on the Annual Audit Letter 2013/14.
Members were advised that –
In response to questions raised it was reported that –
Members noted the Annual Audit Letter 2013/14.
|
|||||||||||||||||||||||||||||||
CERTIFICATION REPORT 2013/14 PDF 139 KB Members will be provided with the Certification Report 2013/14. Minutes: David Bray (Grant Thornton) provided Members with the Certification report 2013/14.
Members were advised that –
In response to a question raised it was reported that certification work was very prescriptive; auditors were required to extract the errors and report them.
Members noted the Certification 2013/14 report.
|
|||||||||||||||||||||||||||||||
TREASURY MANAGEMENT STRATEGY 2014/15 MID-YEAR REVIEW PDF 1 MB Members will be provided with the Treasury Management Strategy 2-14/15 Mid-Year Review. Minutes: Zoe Wilkinson (Lead Accountant) provided Members with the Treasury Management Strategy 2014/15 Mid-Year Review.
Members were advised that –
In response to questions raised it was reported that –
Agreed that –
|
|||||||||||||||||||||||||||||||
OPERATIONAL RISK AND OPPORTUNITY MANAGEMENT UPDATE REPORT PDF 91 KB Members will be provided with the Operational Risk and Opportunity Management Update Report. Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided Members with the Operational Risk and Opportunity Management Update Report.
Members were advised that –
In response to questions raised it was reported that –
The Audit Committee agreed to note and endorse the current position with regard to operational risk and opportunity management. |
|||||||||||||||||||||||||||||||
INTERNAL AUDIT HALF YEAR AUDIT REPORT 2014/15 PDF 852 KB Members will be provided with the Internal Audit Half Year Report 2014/15. Additional documents: Minutes: David Curnow (Devon Audit Partnership) and Brenda Davis (Audit Manager) provided Members with the Internal Audit Half Year Audit Report 2014/15.
Members were advised that –
In response to questions raised it was reported that –
Agreed that –
|
|||||||||||||||||||||||||||||||
PLYMOUTH INTERNATIONAL HISTORY CENTRE UPDATE PDF 305 KB Members will be provided with an update on the Plymouth International History Centre. Minutes: Paul Brookes (Programme Director History Centre) provided Members with an update on the Plymouth International History Centre.
Members were advised that –
In response to questions raised it was reported that –
Members thanked Paul for his update.
Agreed that an update on the International History Centre would be scheduled in June 2015. |
|||||||||||||||||||||||||||||||
LOCAL GOVERNMENT PENSION SCHEME GOVERNANCE ARRANGEMENTS Members will be provided with a verbal update on the Local Government Pension Scheme Governance Arrangements. Minutes: David Northey (Head of Corporate Strategy) provided Members with an update on the Local Government Pension Scheme Governance Arrangements.
Members were advised that the Local Government Pension Scheme was currently run by a committee in which two Plymouth City Council representatives were nominated. It was proposed that the current committee should be disbanded and a new committee was to be formed as well as a board of members. Under the new proposals Plymouth’s representatives would reduce to one member; the Head of Corporate Strategy was invited to respond to the consultation and sought feedback from the Audit Committee before submitting feedback.
In response to questions raised it was reported that -
Members noted the update.
Agreed that –
|
|||||||||||||||||||||||||||||||
REVIEW OF ROLLING WORKPLAN PDF 55 KB Members will be provided with their workplan for 2014/15. Minutes: Members discussed the workplan for 2014/15.
Agreed that –
|
|||||||||||||||||||||||||||||||
EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |
|||||||||||||||||||||||||||||||
DATA BREACH (E3) Members will be provided with an update on the Data Breach. Minutes: This agenda item was discussed in part I (public).
John Finch (Information Governance Manager) provided Members with an update on the Data Breach.
Members were advised that –
In response to questions raised it was reported that –
Members noted the update.
|