Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Helen Rickman Email: helen.rickman@plymouth.gov.uk
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Chair's Thanks Councillor Wheeler, Chair of the Audit Committee, thanked Malcolm Coe (Assistant Director for Finance) on the Committee’s behalf, for his hard work and dedication to the role. Members wished Malcolm good luck for the future in his new job. |
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: There were no declarations of interest in accordance with the code of conduct. |
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To confirm the minutes of the meeting held on 18 December 2014. Minutes: Agreed the minutes of 18 December 2014 as an accurate record of the meeting. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s Urgent Business. |
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AUDIT COMMITTEE UPDATE PDF 234 KB Members will be provided with the Audit Committee Update. Minutes: David Bray (Grant Thornton) provided Members with the Audit Committee Update.
Members were advised that –
In response to questions raised it was reported that –
Under this item David Bray (Grant Thornton) thanked Malcolm Coe (Assistant Director for Finance), on behalf on Grant Thornton for all of his hard work.
The Chair thanked David Bray for his update.
Members noted the report.
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Members will be provided with the Audit Plan 2014/15. Minutes: David Bray (Grant Thornton) provided Members with an update on the Audit Plan 2014/15.
Members were advised that –
In response to a question raised it was reported that a software programme called ‘Idea’ was used to select samples for testing from all of the Council’s transactions; an error was found for the sum of £33, officers were required to ensure that this was an isolated incident.
Under this item Malcolm Coe (Assistant Director for Finance) thanked David Bray and his colleagues from Grant Thornton for their hard work and support as the Council’s external auditors.
Agreed that the report is noted. |
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ACCOUNTING FOR SCHOOLS PDF 272 KB Members will be provided with an update from the Council’s External Auditors on Accounting for Schools. Minutes: David Bray (Grant Thornton) confirmed that the Accounting for Schools briefing attached to the agenda was for Members’ information; Grant Thornton were taking a lead to resolve this issue nationally. |
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AUDIT FEE UPDATE The Head of Corporate Strategy will provide a verbal update on the Audit Fee Letter. Minutes: David Northey (Head of Corporate Strategy) advised Members that his intention was to provide a verbal update upon the new external auditors (BDO) fees, having arranged to meet them prior to the Audit Committee. Unfortunately his meeting was moved therefore the update would be provided at the next meeting.
Members noted the update. |
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INTERNAL AUDIT ANNUAL PLAN PDF 763 KB Member will be provided with the Internal Audit Annual Plan. Minutes: David Curnow (Deputy Head of Devon Audit Partnership) provided Members with the Internal Audit Annual Plan.
Members were advised that –
In response to questions raised it was reported that –
Agreed that –
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Order of business With the permission of the Chair the order of business was amended as set out below in the minutes. |
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RISKS OF DELIVERY OF THE TRANSFORMATION PROGRAMME PDF 113 KB Members will be provided with the Risks of Delivery of the Transformation Programme. Minutes: Lesa Annear (Director for Transformation and Change) and Les Allen (Head of Portfolio) provided Members with an update on the Risks of Delivery of the Transformation Programme.
Members were advised that –
In response to a question raised it was reported that –
The Chair thanked Lesa and Les for their comprehensive report and attendance at the meeting.
Agreed that an update on the Transformation Programme would be provided to the Audit Committee in the future.
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Order of business With the permission of the Chair the order of business was amended as set out below in the minutes. |
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CONTRACT MANAGEMENT - AMEY CONTRACT OVERVIEW Members will be provided with a presentation on the Contract Management – Amey Contract Overview. Minutes: Simon Dale (Interim Assistant Director for Street Services), Adrian Trim (Head of Highways, Parking and Marine Services) and Dan Sharpe (Amey) provided Members with an update on Contract Management – Amey Contract Overview.
Members were advised that –
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STRATEGIC RISK AND OPPORTUNITY MANAGEMENT REGISTER MONITORING REPORT PDF 80 KB Members will be provided with the Strategic Risk and Opportunity Management Register Monitoring report. Additional documents: Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided Members with the Strategic Risk and Opportunity Management Register Monitoring Report update.
Members were advised that –
In response to questions raised it was reported that –
Agreed that the report is noted. |
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INFORMATION COMMISSIONERS AUDIT PDF 81 KB Members will be provided with the Information Commissioners Audit. Minutes: John Finch (Information Governance Manager) provided Members with an update on the Information Commissioners Audit.
Members were advised that –
Agreed to note the report.
(Councillor Stark left the meeting during the discussion of this item)
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CITY'S ASSETS AND INSURANCE STATUS PDF 41 KB Members will be provided with the City’s Assets and Insurance Status Update. Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided Members with an update on the City’s Assets and Insurance Status.
Members were advised that –
Agreed to note the report.
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REVIEW OF ROLLING WORKPLAN PDF 58 KB Members will have an opportunity to review the rolling workplan for 2014/15. Minutes: Members noted their workplan for 2014/15. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. |
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DATA SECURITY UPDATE Members will be provided with a presentation on Data Security as requested at the December 2014 Audit Committee meeting. Minutes: John Finch (Information Governance Manager) provided Members with the Data Security Update.
Members noted the update. |