Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Helen Rickman Email: helen.rickman@plymouth.gov.uk
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TO NOTE THE CHAIR AND VICE CHAIR The committee will be asked to note the appointment of the Chair and Vice Chair for the municipal year 2015-2106. Minutes: The committee noted the appointment of Councillor Parker-Delaz-Ajete as Chair and Councillor Sam Leaves as Vice Chair for the forthcoming municipal year 2015/16. |
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: Councillor Sam Leaves declared a private interest should any items refer to NHS information as she was employed by a NHS partner.
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To confirm the minutes of the meeting held on 26 March 2015. Minutes: The committee agreed that the minutes of the meeting held on 26 March 2015 are confirmed as a correct record, subject to the inclusion of Malcolm Coe (Assistant Director for Finance) as being present. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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INTRODUCTIONS FROM NEWLY APPOINTED AUDITORS, BDO PDF 199 KB The Committee will receive an introduction from the newly appointed external auditors, BDO. Minutes: Greg Rubins (BDO) provided a presentation on the external audit which highlighted the following main areas –
The committee thanked Gary Rubens for his presentation.
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INTERNAL AUDIT CHARTER/INTERNAL AUDIT STRATEGY PDF 72 KB The Committee will be provided with the Internal Audit Charter and the Internal Audit Strategy. Additional documents: Minutes: David Curnow (Devon Audit Partnership) provided a report on the Internal Audit Charter and Strategy.
Members were advised that –
The committee noted the report. |
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INTERNAL AUDIT ANNUAL REPORT - 2014/15 PDF 1 MB The Committee will be provided with the Internal Audit Annual Report 2014/15. Minutes: David Curnow (Devon Audit Partnership) presented the Internal Audit Report 2014/15.
Members were informed that –
In response to questions raised by Members, it was reported that –
The committee noted the report.
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RISK AND OPPORTUNITY MANAGEMENT 2015 - 2017 AND ANNUAL REPORT PDF 292 KB The Committee will be provided with the Risk & Opportunity Management Annual Report. Additional documents: Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided the Risk and Opportunity Management Strategy 2015/2017 and the Risk Management Annual Report.
Members were informed that –
In response to questions raised by Members, it was reported –
The committee noted the reported, endorsed the Risk and Opportunity Management Strategy 2015 – 17 and agreed to invite a member of the Civil Protection Service to a future meeting of the committee to provide an explanation of its role and responsibilities. |
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OPERATIONAL RISK AND OPPORTUNITY MANAGEMENT UPDATE REPORT PDF 95 KB The Committee will be provided with the Operational Risk & Opportunity Management Update Report. Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided the committee with an update on the Operational Risk and Opportunity Management.
Members were advised that –
The committee noted and endorsed the current position with regard to the operational risk and opportunity management. |
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ANNUAL GOVERNANCE STATEMENT 2014/15 PDF 110 KB The Committee will be provided with the Annual Governance Statement. Additional documents: Minutes: Mike Hocking (Head of Corporate Risk and Insurance) provided Members with an update on the Annual Governance Statement.
Members were informed that –
The committee noted the process adopted for the production of the 2014/15 Annual Governance Statement and agreed to -
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INFORMATION GOVERNANCE ANNUAL REPORT PDF 102 KB The Committee will be provided with the Information Governance Annual Report. Minutes: Mike Hocking (Head of Corporate Risk and Insurance) presented the Information Governance Annual Report.
Members were informed that –
The committee took the opportunity to congratulate all those involved in winning this award.
In answer to a question raised by the committee, it was reported that all members of staff had been required to complete an e-learning data protection course. Staff would also be required to undertake a shorter refresher course on an annual basis. New members of staff would also be required to complete the full course. Development work was being undertaken to deliver a similar package for Members to complete.
The committee noted and endorsed the current position with regard to the action of the Information Lead Officers Group.
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CONSTITUTIONAL CHANGES IN RELATION TO CONTRACT STANDING ORDERS AND FINANCIAL REGULATIONS PDF 60 KB The Committee will receive a report detailing the changes to the constitutional changes in relation to contract standing orders and financial regulations. Additional documents:
Minutes: Nicola Allen (Senior Category and Contract Manager) presented the report on Constitutional Changes in relation to Contract Standing Orders and Financial Regulations.
Members were advised that –
The committee agreed to recommend to the City Council that the –
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TREASURY MANAGEMENT PRACTICES, PRINCIPLES AND SCHEDULES 2015/16 PDF 383 KB The Committee will be provided with the Treasury Management Practices, Principles and Schedules 2015/16, and the Treasury Management Outturn for 2014/15. Minutes: David Northey (Head of Corporate Strategy) presented the Treasury Management Practices, Principles and Schedules 2015/16.
Members were advised that –
The committee agreed to approve the Treasury Management Practices, Principles and Schedules for 2015/16. |
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EXTERNAL AUDIT PLAN PROGRESS REPORT PDF 218 KB The Committee will be provided with the External Plan Progress Report. Minutes: David Bray (Senior Audit Manager - Grant Thornton) presented the External Audit Plan progress report.
Members were advised that –
In response to questions raised by Members, it was report that –
The committee noted the report. |
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AUDIT COMMITTEE WORKPLAN 2015/16 For the Committee to discuss the Audit Committee Workplan 2015/16. Minutes: David Northey (Head of Corporate Strategy) provided an update on the committee’s work plan for 2015/16.
Members were informed that the work plan would be submitted to the September meeting of the committee which would set out the schedule for the next 15 months including the key reports.
Following discussions the committee agreed to review the time of meeting with a view to moving the meeting to 2pm instead of 10am.
The committee further agreed to hold a training session (date to be confirmed) and a pre meet prior to the September meeting of the committee in order to review the Statement of Accounts 2014/15 with Grant Thornton. |
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STATEMENT OF ACCOUNTS 2014/15 PDF 72 KB The Committee will be provided with an update on the Statement of Accounts 2014/15. Minutes: Chris Flower (Lead Accountant - Technical) presented the Statement of Accounts 2014/15.
Members were informed that –
In response to questions raised by Members, it was reported that –
The committee noted the report. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |