Agenda and minutes
Venue: Council House, Plymouth
Contact: Helen Wright Email: helen.wright@plymouth.gov.uk
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Appointment of Vice Chair Minutes: The committee agreed that Councillor Pengelly is appointed as Vice Chair for this particular meeting. |
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Declarations of Interest Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: There were no declarations of interest made by Councillors in accordance with the code of conduct. |
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To confirm the minutes of the meeting held on 3 December 2015. Minutes: The committee agreed that the minutes of the meeting held on 3 December 2015 are a correct record subject to the following amendments –
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Chair's Urgent Business To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.
Minutes: There were no items of Chair’s urgent business. |
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Overview of Civil Protection Service The Audit Committee will receive a verbal report on the roles and responsibilities of Civil Protection. Minutes: Jamie Whitford-Robson (Civil Protection and Business Continuity Officer) provided an overview of the Civil Protection Unit which included the following main points –
The main areas of questioning from Members related to the following –
The committee noted the report. |
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New Devon CCG Audit Committee - 23 March 2016 The Audit Committee will receive a verbal report on the New Devon CCG Audit Committee on 23 March 2016. Minutes: David Northey (Head of Corporate Strategy) advised that both himself and the Chair had attended the NEW Devon CCG Audit Committee meeting which had been held on 23 March 2016. The main agenda items included the benefits of the integrated health and wellbeing one system one budget and the finance report for month nine. It was considered that some of the discussions were extremely detailed particularly relating to hospital admissions.
Currently the auditing arrangements for the integrated fund were being administered by both Plymouth City Council and NEW Devon CCG (both organisations had their own external auditors). The objective for the year end 2016/17 would be to have one auditing arrangement for the fund.
The committee noted the report.
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The Audit Committee will be asked to note the Treasury Management Strategy and the Annual Investment Strategy 2016/17 including the Minimum Revenue Provision (MRP) Strategy 2016/17, as approved by Full Council on 29 February 2016. Minutes: Chris Flower (Lead Accountant) presented the Treasury Management Strategy and Annual Investment Strategy 2016/17including the Minimum Revenue Provision (MRP) Strategy 2016/17 which highlighted the following key points –
The main area of questioning from Members related to whether the incremental impact of capital investment decisions (General Fund – increase in annual band D Council Tax) was an accumulative sum.
The committee noted the Cabinet recommends to Full Council to approve the Treasury Management Strategy and Annual Investment Strategy (incorporating the authorised limits, operational boundaries and prudential indicators) and the change of policy in the calculation of the Minimum Revenue Provision suing the annuity method with effect form 2015/16. |
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Treasury Management Practices, Principles and Schedules 2016/17 PDF 361 KB The Audit Committee will receive the Treasury Management Practices, Principles and Schedules 2016/17. Minutes: Chris Flower (Lead Accountant) presented the Treasury Management Practices, Principles and Schedules 2016/17 which under the Local Government Act 2003 required the Council to set out its Treasury Management Policy and Treasury Management Strategy for borrowing and to prepare an Annual Investment Strategy. The following key points were highlighted –
The main areas of questioning from Members related to the following –
The committee agreed to approve the Treasury Management Practices, Principles and Schedules for 2016/17. |
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Strategic Risk and Opportunity Register Monitoring Report PDF 79 KB The Audit Committee will receive the Strategic Risk and Opportunity Register Monitoring report. Additional documents: Minutes: Mike Hocking (Head of Corporate Risk and Insurance) presented the strategic risk and opportunity register monitoring report for September 2015 to February 2016 which highlighted the following key areas –
The committee noted and endorsed the current position with regard to the strategic risk and opportunity register. |
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Information Commissioner's Office Audit PDF 152 KB The Audit Committee will receive the Information Commissioner’s Office Audit report. Minutes: John Finch (Information Governance Manager) presented the Information Commissioner’s Office (ICO) Audit which highlighted the following key points –
The main area of questioning from Members related to whether the ICO would follow up its audit to ensure that the Council had implemented all the recommendations.
The committee noted the report. |
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Internal Audit Plan for 2016-17 PDF 829 KB The Audit Committee will receive the Internal Audit Plan for 2016/17. Minutes: Robert Hutchins (Head of Devon Audit Partnership) presented the Internal Audit Plan 2016/17 which required local authorities to provide an internal audit service, in accordance with the Accounts and Audit Regulations and Public Sector Internal Audit Standards and to provide an annual risk-based internal audit plan together with the methodology for identifying the audit needs of the authority. The following key points were highlighted –
The main area of questioning from Members related to whether knowledge was being captured from those experienced members of staff who were leaving the authority.
The committee agreed to approve the Internal Audit Plan for 2016/17. |
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External Audit Progress Report PDF 61 KB The Audit Committee will receive the External Audit Progress Report. Minutes: Pamela Evans (BDO) presented the external audit progress report which provided an update on the audit work for 2015/16. The following key points were highlighted –
The main area of questioning from Members related to whether the external auditor (BDO) had liaised with internal audit (Devon Audit Partnership) regarding the review of the internal controls.
The committee noted the progress of the external auditor’s work.
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The Audit Committee will receive the Audit Plan for 2015/16. Minutes: Grey Rubins (BDO) presented the audit plan 2015/16 which highlighted the following key points in the report –
The main areas of questioning from Members related to the following –
The committee noted the report. |
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Internal Audit Charter and Strategy 2016/17 PDF 50 KB The Audit Committee will receive the Audit Charter and Strategy 2016/17 for adoption. Additional documents: Minutes: Robert Hutchins (Head of Devon Audit Partnership) presented the internal audit charter and strategy 2016/17 which highlighted the following key points –
The main areas of questioning from Members related to the following –
The committee agreed to approve the internal audit charter and strategy for the year 2016/17. |
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Review of Rolling Work Plan PDF 42 KB The Audit Committee will review the rolling work plan. Minutes: The committee considered and noted its rolling work programme for 2015/16. |