Agenda and minutes
Venue: Council House, Plymouth
Contact: Helen Wright Email: helen.wright@plymouth.gov.uk
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To Note the Appointment of the Vice Chair The Committee will be asked to note the appointment of the Vice Chair for the municipal year 2016/17. Minutes: The committee noted the appointment of Councillor Parker Delaz-Ajete as Vice Chair for the forthcoming municipal year 2016/17. |
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Declarations of Interest Members will be asked to make any declarations of interest in respect of items on this Agenda. Minutes: Councillor Sam Leaves declared a personal interest as she was employed by NEW Devon CCG. |
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To confirm the minutes of the meeting held on 30 June 2016. Minutes: The committee agreed that the minutes of the meeting held on 30 June 2016 as a correct record. |
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Chair's Urgent Business To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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Statement of Accounts 2015/16 PDF 67 KB The Committee will receive the Statement of Accounts 2015/16. Additional documents:
Minutes: Carolyn Haynes (Lead Accountant) presented the Statement of Accounts 2015/16, which highlighted the following key areas –
In response to questions raised by the committee, it was reported that –
The Chair, on behalf of the Audit Committee, thanked the staff within finance for their work on the Statement of Accounts.
The committee agreed to -
The committee noted the amendment made to the Statement of Accounts of 2015/16 as agreed with the Auditor. |
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Treasury Management 'Brexit' Report PDF 48 KB The Committee will receive a report on Treasury Management ‘Brexit’. Minutes: Chris Flower (Lead Accountant) presented the treasury management ‘Brexit’ report which provided a commentary on the effects on treasury management caused by the UK’s decision to leave the European Union. The report also outlined the changes in the economy and markets, and how these had affected the Council’s treasury management.
The committee noted the report. |
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Strategic Risk and Opportunity Register Monitoring Report PDF 134 KB The Committee will receive the Strategic Risk and Opportunity Register Monitoring Report. Additional documents: Minutes: Mike Hocking (Head of Assurance Services) presented the strategic risk and opportunity register monitoring report for March 2016 to August 2016 which highlighted the following key areas -
In response to a question raised regarding the organisation’s ability to meet performance and delivery expectations, in relation to statutory duties and deadlines, it was reported that there were concerns relating to the ability of the organisation to continue to deliver services with fewer people; it was further reported that staff stress surveys were undertaken together with the annual staff survey.
The committee considered that elected Members should also undertake a survey to gauge their opinions on the ability of the organisation to deliver services.
The committee agreed to include staff sickness on the agenda for the December 2016 meeting and to invite the Assistant Director for HR and OD to attend.
The committee noted and endorsed the current position with regard to the strategic risk and opportunity register.
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Internal Audit Progress Report PDF 388 KB The Committee will receive the Internal Audit Progress report. Minutes: David Curnow (Devon Audit Partnership) and Brenda Davis (Devon Audit Partnership) presented the Internal Audit progress report which provided a position statement on the audit work carried out since April 2016 and based on work performed to date during 2016/17.
Members were advised that –
In response to a question raised by the committee, it was reported that a review had been undertaken on planning compliance but this had not included issues such as planning applications, enforcement or Section 106 monies.
The committee agreed that Internal Audit undertake a review relating to planning Section 106 monies.
The committee noted the report.
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Internal Audit Follow Up Work PDF 348 KB The Committee will receive a report on Internal Audit Follow Up Work. Minutes: David Curnow (Devon Audit Partnership) and Brenda Davis (Devon Audit Partnership) presented the Internal Audit follow up work.
The committee was informed that –
In response to a question raised by the committee, it was reported that there was a national issue with the re-assessment of housing benefit claims.
The committee noted the report.
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The Committee will receive the Annual Report to those Charged with Governance (ISA 260) 2015/16 including Value for Money. Minutes: Greg Rubins (BDO) and Pamela Evans (BDO) presented the annual report to those charged with governance (ISA260 report) 2015/16 including value for money (VFM) which highlighted key matters arising from BDO’s audit of the Council’s financial statement for the year ended 31 March 2016 as follows -
The committee agreed to include an update on Lender Option, Borrower Option (LOBO) loans at a future meeting.
The committee noted the report.
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Review of Work Programme 2016/17 PDF 49 KB The Committee will review its rolling Work Programme for 2016/17. Minutes: The committee agreed to include the following items for the December meeting, on its work programme for 2016/17 –
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