Agenda and minutes

Venue: MS Teams

Contact: Jamie Sheldon  Email: jamie.sheldon@plymouth.gov.uk

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Items
No. Item

38.

Declarations of Interest

Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda.  A flowchart providing guidance on interests is attached to assist councillors.

Additional documents:

Minutes:

There were no declarations of interest made by Councillors, in accordance with the code of conduct.

39.

Minutes pdf icon PDF 132 KB

To sign and confirm as a correct record the minutes of the meeting held on 15 September 2020.

Additional documents:

Minutes:

Members agreed the minutes of 15 September 2020 as an accurate record of the meeting.

 

 

40.

Questions from the Public

To receive questions from the public in accordance with the Constitution.

 

Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Ballard House, Plymouth, PL1 3BJ, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.

 

Additional documents:

Minutes:

There were no questions received from members of the public.

41.

Chair's Urgent Business

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

 

Additional documents:

Minutes:

There were no items of Chair’s urgent business.

42.

Update from the Director of Public Health on COVID-19

Additional documents:

Minutes:

 

Ruth Harrell (Director of Public Health) gave an update on Covid 19 –

 

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as previously reported, rates in Plymouth were relatively low when compared to England as a whole, although there had been a reported increase in the rates;

 

 

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over a seven day period Plymouth had seen a rise in positive cases to 44.5 per 100,000 people (in comparison cases in the south west were 59 and England 143);

 

 

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there had been outbreaks both in care homes and education settings -

 

 

 

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care homes: three outbreaks, one suspected case and seven single cases;

 

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education settings: 10 outbreaks (majority of which were single cases);

 

 

 

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currently the number of people in hospital did not differ from those when the lockdown restrictions were imposed; there were not so many seriously ill people but there had been an increase in hospital admissions in the South West;

 

 

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across the country there had been 50 different Covid outbreaks reported which were associated to universities; there had only been a small number of positive cases within the universities in the city; students were being tested and self-isolating when required to do so;

 

 

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additional coronavirus testing capacity had been secured for Plymouth; there had been an increase in positive cases (more than expected); this was not just due to increased testing but that more people were contracting the virus;

 

 

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three new Covid alert levels had been introduced, medium, high and very high; Plymouth was currently well below the levels that would need to be reached, in order to move into the high or very high levels of restrictions;

 

 

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it would be challenging over the winter months with more time being spent indoors and people being in close contact; it was therefore important to remain vigilant, wear a face covering, regularly wash hands and maintain social distancing;

 

 

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it was highlighted that if an individual was displaying a Covid-19 symptom they should take a test.

 

The Cabinet noted the report.

43.

Update from the Chief Executive on Reset

Additional documents:

Minutes:

Giles Perritt (Assistant Chief Executive) advised that -

 

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since the last report to Cabinet, there had been a national rise in Covid cases and infections which had resulted in the regional resilience arrangements being stood back up (to the same level as the beginning of the pandemic); strategic meetings were taking place covering the peninsula but it was important to note that no individual area had declared an emergency incident; however given these circumstances it was appropriate to co-ordinate across agencies and with other local authorities;

 

 

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the Council had in place a co-ordination hub which was dealing with responses to the changes in advice and guidelines, managing communications, managing the Covid cases that the city had and preparing and planning for the future;

 

 

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there was a large degree of co-operation with the Public Health team to ensure that the Council was aligned with what was happening with its partners; weekly meetings were held with Plymouth University, as it was dealing with a large number of issues with managing its student population and also the Police to ensure that national messaging was understood locally.

The Cabinet noted the report.

44.

Leader's Announcements

Additional documents:

Minutes:

Councillor Evans OBE (Leader) highlighted the following in his announcements –

 

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the Council’s ongoing commitment as a city of culture was being recognised with a £726,000 grant from the Arts Council England to the Plymouth Pavilions;

 

 

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Sail GP had been confirmed for 2021; the economic impact of this event was immense with a benefit to the economy of $24m, 24,000 live spectators and broadcast to cover 90 countries worldwide;

 

 

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the naming of the Mayflower Autonomous Ship had been attended by both the American and Dutch Ambassadors and had received an enormous about of media coverage; Mayflower 400 was underway with many programmes/activities running into next year;

 

 

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since the launch of the Skills Launchpad (which supported adults and young people with careers and skills advice) on 12 August 2020, 3500 people had been supported through this scheme; the scheme had received praise from DWP for its innovation and approach;

 

 

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the Council had committed a £140m capital programme over the next two years which would create 2500 construction jobs; the Council had secured £10m in LEP funding to drive forward a series of ‘oven ready’ capital projects including the Brunel Plaza, development of new business parks, Plymouth Science Park, City College and carbon homes;

 

 

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as part of the sector hub, the Council had brought 13 sector representatives together for three meetings; 11 sector action plans focussed on emergency actions over the next six months and a series of longer term projects;

 

 

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due to the pandemic, there would be difficult economic times ahead for the city; current unemployment was 6.6% (which was better than in many areas); currently 30% of the city’s workforce was furloughed; however, the furlough scheme would be replaced at the end of October 2020, with a less effective Government scheme; the Council would continue to work with its partners in business to keep the economy stable and secure;

 

 

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he had given evidence to the Fisheries All Party Parliamentary Working Group, in his role as a champion of the fishing industry which had received an excellent reception;

 

 

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the third reading of the Fisheries Bill was due to be considered by Parliament today but had only been allocated 15 minutes to discuss the future of the fishing industry for the whole of the UK which was deeply concerning.

The Cabinet noted the report.

 

45.

Cabinet Member Updates

Additional documents:

Minutes:

Councillor Peter Smith (Deputy Leader) made the following announcements -

 

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as of this week, all of the Council’s 11 libraries had opened offering a range of services for residents, including online services such as eAudiobooks and Select and Collect;

 

 

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Plymouth City Council was the first local authority in the region to be able to facilitate coroner and jury inquests (following the pandemic);

 

 

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the media coverage for Mayflower 400 related activity in September 2020 had been enormous and worldwide with the naming of the Mayflower Autonomous Ship and the No New Worlds installation at The Box; from 14 September to 24 September 2020 there had been over one thousand media articles worldwide;

 

 

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Brickfields was nearing completion; it was anticipated that the newly laid track would be available for public use on 26 October 2020;

 

 

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West Hoe Tennis Courts had received a make-over which included new surfaces, nets and posts and a new access gate; the cost of an annual pass was £35 or £5 per time.

 

Councillor Lowry (Cabinet Member for Finance) made the following announcement –

 

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the capital and revenue monitoring report 2020/21 – quarter 2 would be considered at the Cabinet meeting in November 2020;

 

 

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preparation work was underway with the budget for the next financial year; the budget together with the Council Tax base setting and the Council Tax Support Scheme would be considered by Council in January 2021; it was anticipated that the Local Government Finance Settlement would be known at the end of December 2020 which would make setting the budget for 2021/22 challenging.

 

 

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reassurance was provided that the council’s finances were currently in a reasonable position.

 

 

Councillor Laing (Cabinet Member for Children, Young People and Families) made the following announcement –

 

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National Care Leaver’s Week was taking place from Monday 26 October to Sunday 1 November 2020; the Council would be working in partnership with Barnardos and a wide range of local services on developing and delivering a range of activities as part of Care Leavers Week 2020;

 

 

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the main focus of the week would be on raising awareness of the issues facing care experienced young people to improve understanding and service delivery; it would also be used to celebrate achievement of Plymouth’s Care Leavers, as well as kick starting activity to improve the city’s activity and support in this area.

 

Councillor Kate Taylor (Cabinet Member for Health and Adult Social Care) made the following announcements –

 

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the city had a total of 97 care homes; there were currently four outbreaks in care homes (Hamilton House, Parkwood House, Waterloo and Consort);

 

 

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the total number of homes with one single confirmed case included Bethany Christian Home, Elburton Heights, Thorn Park, Camelia House, Tamar House, Plymbridge House and Wisteria;

 

 

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there was one home with a suspected outbreak/single case in Merafield View;

 

 

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there had been one confirmed death in a care home;

 

 

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there were currently 15 residents and 26 care home workers with suspected/confirmed cases;

 

 

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the Council continued to support homes with additional deliveries of PPE if required,  ...  view the full minutes text for item 45.

46.

Completed Pledge 83: The Box

Additional documents:

Minutes:

Councillor Lowry (Cabinet Member for Finance), David Draffan (Service Director for Economic Development) and Kate Farmery (Head of Business, The Box) presented the completed pledges report.

 

The administration continued with its four year programme to deliver against the 100 pledges by March 2022, for a better, greener and fairer Plymouth. Following the completion of pledge 83 in September 2020, the total number of pledges completed was 79 of the 100.

 

A ‘pledge on a page’ overview had been prepared for pledge 83 – by tripling the size of our museum, we will make sure The Box is the biggest cultural investment in the south outside of London. It would be big enough to tell the story of Plymouth properly for the first time.  The Box would also contain a major celebration of Plymouth’s naval history which would reflect the contribution Plymouth had made to the country and the world. The Council would also ensure it became the home to the National Figurehead Collection.

 

A presentation on the first two weeks of The Box was provided to Cabinet which highlighted –

 

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more than 10,000 people had already visited The Box;

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three quarters of the remaining tickets for October 2020 had been booked;

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exceptional visitor feedback across all platforms (including 100 plus 5 star/excellent reviews on Google and  Trip Advisor);

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social media – 244 tweets and 108k Facebook posts/shares;

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52 excellent reviews on Trip Advisor;

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200 plus significant pieces of media coverage (including all major national newspapers and regional/national TV.

 

The Leader on behalf of the Cabinet, thanked all staff, partners and stakeholders for their dedication and commitment in making The Box an amazing asset for the city of Plymouth.

 

The Cabinet noted the completion of pledge 83 in September 2020, which brought the total number of completed pledges to 79.

47.

Garden Waste Service Improvements pdf icon PDF 217 KB

Additional documents:

Minutes:

Councillor Dann (Cabinet Member for Environment and Streetscene) together with Councillor Derrick (Assistant Cabinet Member) presented the Garden Waste Service Improvements report together with the business case which detailed the proposal to transition from a bagged kerbside collection service to a wheelie bin kerbside collection service for the city, ready for the 2021 season which would begin on 5 April 2021.

 

The proposal would require investment in approximately 45,000 bins and the replacement of up to five refuse collection vehicles, as part of the Council’s ongoing fleet replacement programme. The use of wheelie bins was considered to be the industry standard receptacle to reduce the risk arising from the nature of the manual handling operation, as per the Health and Safety Executive’s guidance, the Manual Handling Operations Regulations 1992 and guidance from the Waste Industry Safety and Health (WISH) Forum.

 

The Cabinet –

 

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approved the business case;

 

 

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allocated £1.874m for the project into the Capital Programme funded by -

 

 

 

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£1.014m corporate borrowing;

 

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£0.860m service borrowing;

 

 

 

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authorised the procurement process;

 

 

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delegated the award of the contract to the Strategic Director for Place.

 

48.

Accommodation Framework 2020-23 pdf icon PDF 158 KB

Additional documents:

Minutes:

Councillor Lowry (Cabinet Member for Finance) together with Councillor Derrick (Assistant Cabinet Member) presented the Accommodation Framework 2020-23 which highlighted that in recent years, the Council’s Accommodation Strategy had sought to identify future options for the corporate estate, particularly with a view to reducing costs associated with running and maintaining a significant number of buildings across the city.

 

Since the Accommodation Strategy was last agreed there had been a number of significant changes and principles that now needed to be incorporated within the Accommodation Framework.

 

The Framework would build on principles and outcomes agreed by Council, including the Climate Emergency Action Plan and the Corporate Carbon Reduction Plan that aimed to make Plymouth carbon neutral by 2030, the significant increase in digital working and flexible working and that Ballard House was not part of the corporate estate.

 

The Accommodation Framework also sets out how Plymouth City Council’s corporate office accommodation could be reduced by at least one building, rationalising the corporate estate and providing opportunities to make progress towards zero carbon by 2030 target and redevelopment in the north of Plymouth.

 

The framework approach rather than a strategy approach reflected that a one size all approach to the corporate estate was not appropriate but instead there were overarching principles that connected the management of all the Council’s assets.

 

Councillor Lowry (Cabinet Member for Finance) provided reassurance that as the city centre was incredibly important to the success of the city, not just for residents but for visitors, the Council would support the city centre within this framework, by prioritising its assets and ensuring that these were brought back into meaningful use and not just left as empty properties.

 

The Cabinet supported and endorsed the Accommodation Framework 2020-2030.

49.

Business Case for Supported Accommodation for Young People Aged 16+ (in Care and Care Leavers) pdf icon PDF 177 KB

Additional documents:

Minutes:

Councillor Laing (Cabinet Member for Children and Young People), Alison Botham (Director for Children’s Services) and Emma Crowther (Strategic Commissioning Manager) presented the report which highlighted that Plymouth City Council had a statutory duty under Section 22G of the Children Act 1989 to ensure there were sufficient placements in the local area to meet the needs of children and young people in care.

 

These placement needed to cover a broad range of provision, including children’s homes, residential special schools and foster care. This also included supported accommodation for young people aged 16 and 17 and some young people as they leave care and step into independent living.

 

This type of provision was not currently required to be regulated by Ofsted or the CQC, as it offered support rather than care. The DfE was currently considering the introduction of some national quality standards for this type of provision and this was welcomed in further driving up quality.

 

This business case described the current contractual arrangement for supported accommodation for young people aged 16 and 17 and some young people as they leave care. It sets out the proposal for a new arrangement via a procurement. It also described the longer term ambitions for a more integrated system for young people in care aged 16 plus and care leavers.  This approach related to existing revenue on spend for placements and proposed some adjustments to how this funding was used to support value for money (it did not request additional funding or describe any reduction in service).

 

The Cabinet agreed to –

 

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proceed with a procurement for a new contract for 16 plus supported accommodation to replace the Peninsula Framework;

 

 

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delegate the contract award to the Portfolio Holder for Children and Young People.