Agenda and minutes

Cabinet - Tuesday 9 February 2010 2.00 pm

Venue: COUNCIL HOUSE, PLYMOUTH

Contact: Nicola Kirby, Senior Democratic Support Officer (Cabinet)  Email: nicola.kirby@plymouth.gov.uk

Items
No. Item

120.

DECLARATIONS OF INTEREST

Members will be asked to make any declarations of interest in respect of items on this Agenda.

Minutes:

There were no declarations of interest in accordance with the Code of Conduct from Members in relation to items under consideration at this meeting.

121.

MINUTES pdf icon PDF 59 KB

To sign and confirm as a correct record the minutes of the meeting held on 19 January 2010.

Minutes:

The minutes of the meeting held on 19 January 2010 were signed as a correct record.

122.

QUESTIONS FROM THE PUBLIC

To receive questions from the public in accordance with the Constitution.

Minutes:

There were no questions from the public for this meeting.

CHAIR'S URGENT BUSINESS

123.

2010/11 Budget Update pdf icon PDF 509 KB

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

The report of the Director for Corporate Support was submitted and it was agreed that it would be considered under the item referred to in minute 128.

 

(In accordance with Section 100(B)(4)(b) of the Local Government Act, 1972, the Chair brought forward the above item for urgent consideration to provide  Members with the most up to date information).

 

 

 

124.

DRAFT CORPORATE PLAN 2010 - 2013 pdf icon PDF 28 KB

CMT Lead Officer: Assistant Chief Executive

Additional documents:

Minutes:

The report of the Assistant Chief Executive was submitted together with the draft Corporate Plan 2010 – 2013.

 

The Cabinet Member for Finance, Property, People and Governance invited the Leader and Cabinet Members to see the changes made to working arrangements on Floor 5 of the Civic Centre.  

 

Resolved that –

 

(1)

the integrated strategic approach to delivering on priorities, as set out, is endorsed;   

 

(2)

the draft Corporate Plan is commended to the City Council for adoption subject to minor amendments and editorial changes being delegated to the Chief Executive and the relevant portfolio holder;

 

(3)

 

any subsequent consideration of the adoption of the related reports and strategies will be done in the context of this aligned framework;

 

(4)

 

arrangements will be made for the Leader and Cabinet Members to visit the offices in the Civic Centre.    

 

125.

OVERVIEW AND UPDATE OF PEOPLE, ICT AND ACCOMMODATION STRATEGIES pdf icon PDF 62 KB

CMT Lead Officer: Director for Corporate Support

Minutes:

The report of the Director for Corporate Support was submitted as a supplement to the 2010/11 budget papers.

 

Resolved that the report is noted.

 

126.

CORPORATE ASSET MANAGEMENT PLAN pdf icon PDF 760 KB

CMT Lead Officer: Director for Corporate Support

Minutes:

The report of the Director for Corporate Support was submitted.

  

Resolved that the City Council is Recommended to approve the Corporate Asset Management Plan 2005 – 2015 (incorporating the capital programme for 2010/11 - 2014/15).

 

127.

TREASURY MANAGEMENT STRATEGY STATEMENT AND INVESTMENT STRATEGY 2010/11 pdf icon PDF 1 MB

CMT Lead Officer: Director for Corporate Support

Minutes:

The report of the Director for Corporate Support was submitted.

 

The Treasury Management Strategy Statement for 2010/11 and the Investment Strategy for 2010/11 had been endorsed by the Audit Committee on 5 February 2010. 

 

With reference to minutes 123 and 128 concerning the report of the Director for Corporate Support on the 2010/11 budget update,   

 

Resolved that –

 

(1)

approval is given to the Treasury Management Strategy Statement for 2010/11;

 

(2)

approval is given to the Investment Strategy for 2010/11 as outlined in Section 13 of the report;

 

(3)

 

approval is given to the Lending Organisations and Counter Party Limits as outlined in Appendix E to the report;

 

(4)

the Director for Corporate Support acting under delegated authority in accordance with Financial Regulations, is requested to keep the lending list under review and update the list during the year as dictated by market circumstances;

 

(5)

the City Council is Recommended  to approve –

 

 

(a)

the authorised borrowing limits of £347m, £337m and £324m for the period 2010/11 to 2012/13;

 

 

(b)

the Operational Boundary of £295m, £295m and £293m for 2010/11 to 2012/13;

 

 

(c)

the prudential indicators as now set out in the Appendix to the report of the Director for Corporate Support on the 2010/11 budget update;

 

 

(d)

the statutory borrowing limits for 2009/10 be amended as follows -

 

 

 

•

 

authorised limit - £495m;

 

 

 

•

 

operational boundary - £465m;

 

 

(e)

the Minimum Revenue Provision Policy for 2010/11.

 

(6)

a formal mid year review and monitoring report be taken to the Audit Committee;

 

(7)

officers seek to develop a set of benchmarking targets for the treasury management activity against which performance can be measured.

 

 

128.

2010/2011 BUDGET (REVENUE AND CAPITAL) pdf icon PDF 1 MB

CMT Lead Officer: Director for Corporate Support

Minutes:

The report of the Director for Corporate Support was submitted and with reference to minutes 123 and 127 above, the further report of the Director for Corporate Support was also considered.

  

Resolved that –

 

(1)

the following amounts are capitalised in 2009/10 -

 

 

(a)

 redundancy pension strain payments totalling a maximum of £2m;

 

 

(b)

 potential Icelandic Bank losses totalling £5.8m;

 

(2)

approval is given to increase the capital programme by £7.8m in 2009/10;

 

(3)

the increased capital financing requirement is noted and approval is given for £2m to be met from capital receipts and £5.8m from temporary borrowing;

 

(4)

an additional transfer to the pension fund of up to £7m be considered prior to year end subject to identification of capital resources;

 

(5)

 

approval is given for the previously ring-fenced capital receipt of £4.4 million to be transferred to general capital receipt fund;

 

(6)

a virement of £0.425m be approved from the Council’s general contingency in 2009/10 to the Carefirst project;

 

(7)

the impact on the revenue budget on 2010/11 is noted and  officers are requested to report to the City Council on 1 March 2010 on options to reduce the revenue budget spending plans to match anticipated resources;

 

(8)

the proposed target budget requirement for 2010/11 is Recommended to the City Council, subject to the consultation and scrutiny process;

 

(9)

 

officers continue to develop delivery plans to address the funding pressures faced for 2011/12 and beyond.

 

 

.

 

 

129.

ADVERTISING SERVICES pdf icon PDF 42 KB

CMT Lead Officer: Director for Corporate Support

Minutes:

Consideration of this item was deferred to the end of the meeting so that Members could consider the item referred to in minute 132 below.

 

(See minute 133 below)

130.

PROPOSAL TO EXTEND THE AGE RANGE, REDESIGNATE AND CEASE THE RESIDENTIAL STATUS OF WOODLANDS SCHOOL pdf icon PDF 115 KB

CMT Lead Officer: Director of Services for Children and Young People

Minutes:

The report of the Director of Services for Children and Young People was submitted.

 

The Cabinet Member for Children and Young People advised Members that the proposals would not impact upon two children who currently had residential status at the school 

  

Resolved that –

 

(1)

in accordance with the Schools Standards and Framework Act 1998, the Director of Services for Children and Young People is authorised to hold formal consultations with all interested parties on the proposal to extend the age range of Woodlands Community Special School from 2-17 to 2-19 to incorporate post-16 places, to change the school’s official designation and to cease the residential status of the school;

 

(2)

the Cabinet Member for Children and Young People, in light of the outcomes of and responses to the formal consultation, is authorised to determine whether to publish formal proposals to undertake the proposed changes affecting Woodlands Community Special School;

 

(3)

 

if a public notice is published, the Cabinet Member for Children and Young People is authorised to make a final determination as to this proposal.

 

131.

EXEMPT BUSINESS

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Minutes:

Resolved that under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

 

132.

ADVERTISING SERVICES (E3)

CMT Lead Officer: Director for Corporate Support

Minutes:

The report of the Director for Corporate Support was submitted together with the detailed contract award report.

 

Cabinet was advised that issues had been raised with Councillor Bowyer in relation to this report.

 

Resolved that the report is noted.

 

(See also minute 133 below)

(At the end of the item, the meeting moved back into Part 1 (Public Meeting))

 

133.

ADVERTISING SERVICES

Minutes:

The report of the Director for Corporate Support was submitted.

 

Further to minute 132 above,

 

Resolved that –

 

(1)

Euro RSCG Riley (‘Euro Riley’/’Riley’) is awarded a contract for the Advertising Services across the Council, for three years with an option for the City Council to extend for a further two years, following a review and approval from main stakeholders;

 

(2)

this matter having been raised with Councillor Bowyer, the Council will give full and open feedback in line with the usual procedures.