Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest in accordance with the code of conduct from councillors in relation to the items under consideration at this meeting.

To sign and confirm as a correct record the minutes of the meeting held on 29 March 2011.

Agreed that the minutes of the meeting held on 29 March 2011 are confirmed as a correct record.

To receive questions from the public in accordance with the Constitution.

Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Corporate Support Department, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.

There were no questions from the public, for this meeting.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There was no Chair’s urgent business.

CMT Lead Officer: Director for Corporate Support

Agreed that the following appointments are approved –

CMT Lead Officer: Director for Development and Regeneration

Councillor Fry (Cabinet Member for Planning, Strategic Housing and Economic Development) introduced the report and stated that the transfer of RDA assets or the “Asset Package” will form part of the Growth Strategy to create new jobs for the city.

Agreed that –

            1.         that Cabinet recommend that Council amend the Capital Programme as required.

Agreed that –

2.                  Cabinet agree the acquisition of the proposed Plymouth Asset Package from the South West RDA on the terms outlined in this report and subject to:

(a)                proper and effective due diligence on the existing and proposed legal agreements, and;

(b)               conditions that protect the Council’s interest and;

(c)                appropriate amendment to the Capital Programme.

CMT Lead Officer: Director for Development and Regeneration

Councillor Fry (Cabinet Member for Planning, Strategic Housing and Economic Development) introduced the report and stated that Derriford is a growth area for the city and is good for investment purposes.

Agreed that –

            1.         the Cabinet recommend to Council the necessary amendment to the Capital Programme.

Agreed that –

2.                  the Cabinet agree to acquire the freehold interest of Derriford Business Park with each side to bear their own fees and costs, subject to the inclusion of the scheme in the capital programme.

CMT Lead Officers: Director for Corporate Support and Assistant Chief Executive

The Corporate Management Team submitted a written report outlining the performance and monitoring position of the City Council as at the end of the fourth quarter.

Councillor Bowyer (Cabinet Member for Finance, Property and People) presented the report in so far as finance was concerned and reported on the current position.

Councillor Ricketts (Cabinet Member for Transformation, Performance and Governance) presented the report in so far as performance monitoring was concerned and reported on the current position within each department.

The Chair thanked all the finance officers, budget holders and Directors for their work on keeping the budget on track.  She also thanked all the Cabinet Members for their work.  

Agreed that –

1.                  Cabinet approve variations, virements and reprofiling between years of the MTFF, and seek approval from Council for the 5 year capital programme amended for new approvals, shown below:

Agreed that –

2.                  the Section 151 Officer recommended adjustments to reserves and provisions be approved as follows:

·              reallocation of grants provision                                 (£0.327m)

·              reallocation HRA Working Balance                          (£1.592m)

·              transfer to Waste Reserve                                         £0.900m

·              transfer to Redundancy Reserve                                £1.000m)

·              transfer to Pensions Reserve                                      £0.850m

3.                  Cabinet approve the following budget carry forwards:

·                    Schools Demolition Costs                                          £0.300m

·                    Procurement Contingency                                         £0.400m

·                    Americas Cup                                                             £0.100m

4.                  the financing requirement of £69.718m be noted and Cabinet approve the borrowing requirement of £16.823m for 2010/11;

Agreed that –

5.                  the Cabinet note the provisional outturn position for the year;

6.                  Cabinet note the additional transfers to provisions reflected in the outturn figures as required in accordance with statutory provisions:

·                    bad debt provisions                                                    £0.300m

·                    insurance provisions                                                   £0.300m

7.                  no departmental budget overspends be carried in 2010/11;

8.                  Cabinet note the adjusted deficit for the year of £0.105m and approve that this be met by a transfer from the General Fund Working Balance;

9.                  Cabinet note the draft capital outturn for the year of £69,718m, after allowing for the transfer of expenditure totaling £0.318m to revenue;

10.              Cabinet note the residual costs on the HRA for the year;

11.              Cabinet note that the HRA was formally closed on 31 March 2011 and that the HRA Working Balance has transferred to the General Fund;

12.              Cabinet note the position on the Treasury Management activities for the year and that a full report on the Council’s performance against its borrowing and investment strategies, including the statutory performance indicators will be presented to Audit Committee on 27 June 2011 and Council on 25 July 2011;

13.              Cabinet note the position regarding the Icelandic banks.

Councillor Bowyer submitted a further recommendation which was seconded by Councillor Michael Leaves.  It was agreed that the following recommendation is added –

            14.       that Directors report back to the August Cabinet on what the Council is doing to address sickness across the organisation.  Directors will continue to be held to account for performance on reducing sickness via the quarterly budget and performance report.

CMT Lead Officer: Director for Corporate Support

Councillor Bowyer (Cabinet Member for Finance, Property and People) introduced the report and highlighted that the document sets out how progress is measured and forecasts the resources required for the next 3 – 4 years.

Agreed that the updated Medium Term Financial Strategy (MTFS) for the period 2011 – 15 be recommended to Council for adoption.

CMT Lead Officer: Director for Development and Regeneration

Councillor Fry (Cabinet Member for Planning, Strategic Housing and Economic Development) reported that the document is a summary of Plymouth City Council becoming a Lead Local Flood Authority.

Agreed –

1.                  to note the new requirements and duties under the identified Statutory Acts;

2.                  to note the estimated cost to undertake these duties and subsequently confirm the allocation of additional funding received through the Local Services Support Grant (LSSG);

3.                  to note the strategic importance of having a strategy to deal with flooding and the implementation of the Flood and Water Act as failure to do so may block growth in the city.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 and 7a of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

CMT Lead Officer: Director for Development and Regeneration

The Director of Development and Regeneration submitted a report.

(See minute 6 above).

CMT Lead Officer: Director for Development and Regeneration

The Director of Development and Regeneration submitted a report.

(See minute 7 above).

CMT Lead Officer: Director for Development and Regeneration

The Director of Development and Regeneration submitted a report.

(See minute 10 above).