Agenda and minutes
Venue: COUNCIL HOUSE, PLYMOUTH
Contact: Nicola Kirby, Senior Democratic Support Officer (Cabinet) Email: nicola.kirby@plymouth.gov.uk
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DECLARATIONS OF INTEREST Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: The following declaration of interest was made in accordance with the code of conduct in relation to items under consideration at this meeting -
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To sign and confirm as a correct record the minutes of the meeting held on 17 January 2012. Minutes: |
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QUESTIONS FROM THE PUBLIC To receive questions from the public in accordance with the Constitution.
Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Corporate Support Department, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.
Minutes: There were no questions from the public for this meeting. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business.
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BUDGET AND CORPORATE PLAN SCRUTINY REPORT 2012/13 PDF 181 KB Councillor James (Chair of the Overview and Scrutiny Management Board) has been invited to attend the meeting to present the Budget and Corporate Plan Scrutiny Report 2012/13 and recommendations.
The minute of the Overview and Scrutiny Management Board held on 1 February 2012 on this matter will be submitted.
Cabinet will be asked to respond to the recommendations and take account of the outcome in their consideration of item 7 and 10 below. Additional documents: Minutes:
Councillor James (Chair of the Overview and Scrutiny Management Board) presented the report and advised Cabinet Members that -
In response to questions from Cabinet Members, Councillor James advised that the scrutiny process could be improved and indicated that he was in favour of replacing the scrutiny panels with task and finish groups.
The Chair responded and expressed a reservation about the role of advisers. She thanked Councillor James, the Management Board and advisers for their considerable amount of work and felt that the sessions had been genuinely challenging. The inclusion of the Council’s partners had added to the quality of the sessions and the exercise demonstrated that scrutiny could add value to the Council’s decision making process.
On behalf of Cabinet, she broadly welcomed the recommendations and Cabinet’s response to the Budget and Corporate Plan 2012/13 scrutiny recommendations was submitted.
Agreed the responses, as submitted and appended to these minutes, as the Cabinet’s formal response to the recommendations of the Overview and Scrutiny Management Board.
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CORPORATE PLAN 2012 - 2015 PDF 41 KB The Corporate Management Team will submit the draft Corporate Plan 2012 -15.
Cabinet will be asked to make recommendations to the City Council on 27 February 2012.
Additional documents: Minutes: The Chief Executive submitted the draft Corporate Plan 2012 – 2015 which set out the Council’s strategic direction for 2012-15 and beyond.
It focused on the vision for the city and the Council and the four shared priorities with partners, together with a range of supporting outcome measures. Whilst in incredibly challenging times financially, a number of major items were highlighted to be delivered during the period of the plan, for example –
· adult social care transformation; · health integration; · early intervention and prevention, including trouble families; · tackling worklessness and unemployment; · delivering some key elements of the growth agenda, particularly around rail and broadband connectivity; · working with other organisations to reduce costs and improve services; · transforming working practices and improving customer contacts.
It also summarised the Council’s financial position, the public budget consultation, partnership input and the overview and scrutiny focus.
Agreed that the Corporate Plan 2012 -2015 is commended to the City Council for adoption subject to agreement on any minor amendments and editorial design changes being delegated to the Leader and Chief Executive. |
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PERFORMANCE AND FINANCE REPORT (INCLUDING CAPITAL PROGRAMME UPDATE) PDF 590 KB The Chief Executive and the Director of Corporate Services will submit the third quarter monitoring report for performance and finance. Minutes: The Corporate Management Team submitted a written report on the third monitoring report for 2011/12 which outlined the performance and finance monitoring position of the Council as at the end of December 2011.
The report indicated -
Agreed –
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New Capital Schemes for Investment - Recommendations to the City Council Minutes: Further to minute 117 above,
the City Council is Recommended to approve the new capital schemes for investment as follows amounting to £0.056m in 2011/12 and £2.026m for future years –
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TREASURY MANAGEMENT STRATEGY STATEMENT AND ANNUAL INVESTMENT STRATEGY 2012/13 PDF 297 KB The Director of Corporate Services will submit the Annual Management Strategy Statement and Annual Investment Strategy, recommended by a sub-committee appointed by the Audit Committee. Additional documents:
Minutes: The Director for Corporate Services submitted a written report setting out the Council’s Treasury Management Strategy for borrowing and Annual Investment Strategy.
The report indicated -
Agreed that the Director for Corporate Services, acting under delegated authority in accordance with the constitution, keeps the lending list under review and updates the list during the year as dictated by market circumstances.
(See also minute 118a below)
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Treasury Management Strategy Statement and Annual Investment Strategy 2012/13 - Recommendations to the City Council Minutes: Further to minute 118 above,
the City Council is Recommended to approve -
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2012/13 UPDATED DRAFT BUDGET (REVENUE AND CAPITAL) ALLOCATED TO CORPORATE PRIORITIES PDF 199 KB The Corporate Management Team will submit a written report on the 2012/13 draft budget (revenue and capital) allocated to corporate priorities.
Cabinet will be asked to make recommendations to the City Council on 27 February 2012. Minutes:
The draft budget would be presented to the City Council on 27 February 2012 and for comparative purposes, would be structured around the existing directorates, although a summary would be provided on how the new budget would look under the revised three directorate model.
The settlement was in line with officers’ predictions and no major adjustments were necessary to the original budget assumptions and allocations. However, the settlement figures quoted in the written report were still subject to final approval by the government and the decision was expected in early February 2012.
The report identified areas of the budget where there were either perceived timing issues in relation to the implementation of budget delivery plans, or forecasted pressures which required greater clarity on funding. Officers and Cabinet would work through these areas in conjunction with the original budget allocations to ensure the correct alignment of resources to priorities and to enable a balanced budget to be presented to the City Council on 27 February 2012.
Following final analysis of all grants, a funding shortfall remained of circa £0.800m and final plans were being developed to address this.
The report needed to be read in conjunction with the third quarter Performance and Finance Report (including capital programme update) (referred to in minutes 117 and 117a above) and the Treasury Management Strategy Statement and Annual Investment Strategy 2012/13 (referred to in minutes 118 and 118a above).
Agreed that –
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PERSONAL BUDGET POLICY PDF 52 KB The Director of People will submit a report on a draft Personal Budget Policy which sets out how Plymouth Adult Social Care will mainstream personal budgets. Additional documents: Minutes:
Minute 87 of the Overview and Scrutiny Management Board (held on 1 February 2012) was submitted asking Cabinet to delay the decision on this matter to allow for pre-decision scrutiny by the Health and Adult Social Care Overview and Scrutiny Panel.
The Chair thanked members of the adult social care team for their work on drafting the proposed policy.
Agreed that the report is referred to the Health and Adult Care Overview and Scrutiny Panel and the panel’s recommendations together with the draft policy are submitted to a future meeting of Cabinet.
(Councillor Michael Leaves having declared an interest, withdrew from the meeting during consideration of this item). |
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EVENTS ON THE PUBLIC HIGHWAY POLICY PDF 89 KB The Director of Place will submit a written report on the proposed Events on the Public Highway Policy. Additional documents:
Minutes: The Director for Place submitted a written report -
Agreed –
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