Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Nicola Kirby, Democratic Support Email: nicola.kirby@plymouth.gov.uk
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DECLARATIONS OF INTEREST PDF 35 KB Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda. A flowchart providing guidance on interests is attached to assist councillors. Minutes: |
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To sign and confirm as a correct record the minutes of the meeting held on 15 January 2013. Minutes: Agreed the minutes of the meeting held on 11 December 2012.
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QUESTIONS FROM THE PUBLIC To receive questions from the public in accordance with the Constitution.
Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.
Minutes: One question was submitted by a member of the public, for this meeting in accordance with Part B, paragraph 11 of the Constitution, as set out below.
Mrs Prince attended the meeting to ask her question and Councillor McDonald responded as set out below -
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There was no Chair’s urgent business. |
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SCRUTINY REPORTS |
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Budget and Corporate Plan Scrutiny Report 2013/14 PDF 5 MB Councillor Mrs Aspinall (Chair of the Overview and Scrutiny Management Board) has been invited to attend the meeting to present the Budget and Corporate Plan Scrutiny Report 2013/14 and recommendations.
Cabinet’s response to the recommendations will be circulated as soon as possible and will be taken into account, as appropriate, in their consideration of item 9 and 12 below.
Additional documents: Minutes: The report of the Overview and Scrutiny Management Board on the Budget and Corporate Plan Scrutiny 2013/14 and Cabinet’s response to the recommendations made by the board following its consideration of the council’s budget for 2013/14 were submitted.
CouncillorMrs Aspinall (Chair of the Overview and Scrutiny Management Board) presented the report and advised Cabinet Members that –
The Chair thanked Councillor Mrs Aspinall, the Management Board and advisers for their considerable amount of work and felt that the sessions had been challenging.
Agreed the responses, as submitted, to the recommendations of the Overview and Scrutiny Management Board. |
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Subsidised Routes and through Ticketing Scrutiny Report PDF 1 MB Councillor Nicholson (Chair of the Growth and Prosperity Overview and Scrutiny Panel Task and Finish Group) has been invited to attend the meeting to present the Subsidised Bus Routes and Through Ticketing Report and recommendations.
The proposed response to the recommendations is referred to in item 8 below. Minutes: The report of the Growth and Prosperity Overview and Scrutiny Panel Task and Finish Group on subsidised bus routes and through ticketing was submitted.
Councillor Nicholson (Chair of the Growth and Prosperity Overview and Scrutiny Panel Task and Finish Group) presented the report and advised Cabinet Members that -
Councillor Nicholson expressed his gratitude to the members of the task and finish group for their contributions.
Councillor Coker (Cabinet Member for Transport) indicated that this was a valuable piece of scrutiny work and that he and an officer had made arrangements to visit Oxford City Council.
The Chair and Councillor Coker thanked Councillor Nicholson, members of the task and finish group and advisers for the quality of their work which demonstrated the value of pre-decision scrutiny.
(See also minute 139 below) |
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With reference to item 7 above, the Director for Place will submit a written report on the recommendations from Growth and Prosperity Overview and Scrutiny Panel Task and Finish Group on subsidised bus routes and through ticketing. Minutes: Further to minute 138 above, the Director for Place submitted a written report on the response to the recommendations in the Growth and Prosperity Overview and Scrutiny Panel Task and Finish Group Scrutiny Report on subsidised bus routes and through ticketing.
The recommendations were supported with the exception of Through Ticketing Recommendation 3 where operators would be asked to adopt a technological platform and incorporate ITSO compliant ticket machines on all buses by the end of the financial year 2012/13. First Devon and Cornwall had advised that it would not be able to commit to the undertaking before March 2014 and it was therefore proposed to amend this recommendation.
Alternative options considered and reasons for the decision –
As set out in the report.
Agreed –
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CORPORATE PLAN 2012-15 UPDATE PDF 43 KB The Chief Executive will submit the Corporate Plan 2012 -15 An Update for noting as it sets out the priorities to be a brilliant co-operative Council and to recommend to the City Council on 25 February 2013 to note the update and its implications on the revenue and capital budget.
The report will set out how we will transform how we work to exceed customer expectations and will put customers at the heart of everything we do.
Additional documents: Minutes: The Chief Executive submitted a written report setting out the council’s update against the Corporate Plan 2012-15.
The report set out –
The Chief Executive reported that a fundamental review of the plan would be undertaken in the late spring and would subsequently be submitted to Cabinet and the City Council.
Alternative options considered and reasons for the decision –
As set out in the report.
Cabinet noted the “Corporate Plan 2012-15 An Update” setting out the priorities to be a brilliant co-operative council.
The City Council is Recommended to note the “Corporate Plan 2012-15 An Update” and its implications on the revenue and capital budget. |
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BUILDING FOR JOBS - PLYMOUTH INVESTMENT FUND PDF 319 KB The Director for Place will submit a written report on a proposal to set up an Investment Fund for Plymouth with the key objective to help the city to create the right conditions for growth, supporting projects which specifically create jobs.
Minutes: The Director for Place submitted a written report seeking approval to set up Building for Jobs: an Investment Fund for Plymouth. The fund’s key objective would be to help the city create the right conditions for growth, supporting projects which specifically create jobs during a time of global economic uncertainty.
A sum of £20 million was being sought to enable the fund to make investments across a range of schemes that would create much needed jobs in Plymouth. In addition, £500,000 revenue was required to support specific projects in the Plan for Jobs, and the proposals had been included in the 2013/14 Revenue and Capital Budget.
Alternative options considered and reasons for the decision –
As set out in the report.
Cabinet noted the inclusion of the revenue and capital implications within the 2013/14 Revenue and Capital Budget.
The City Council is Recommended to include in the 2013/14 – 2015/16 Capital Programme an Investment Fund for Plymouth (Building for Jobs) of £20 million, based upon the key objectives of creating jobs and supporting the economy, and the four criteria of impact, value for money, long term sustainability, and deliverability. |
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CAPITAL INVESTMENT FOR STREET LIGHTING, SOLAR PV AND BOILER REPLACEMENT PDF 131 KB The Directors for Corporate Services and Place will submit a written report on proposals to include the revenue and capital implications in the 2013/14 budget, as part of an energy and carbon saving programme, to - (1) replace the authority’s street lamps; (2) install solar photovoltaic panels on 14 Council owned buildings; and (3) replace boilers 16 Council properties.
A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink -
Minutes: The Directors for Place and Corporate Services submitted a written report seeking approval for a £13.25 million capital investment as part of an energy and carbon saving programme, to -
Councillor Lowry (Cabinet Member for Finance) presented the report.
Councillor Coker (Cabinet Member for Transport) thanked the officers for their work on the proposals which would make the council greener and guarantee the provision of street lights to make the city safer.
Alternative options considered and reasons for the decision –
As set out in the report.
Cabinet noted the inclusion of the revenue and capital implications within the 2013/14 Revenue and Capital Budget.
Agreed that subject to the City Council’s approval of the capital investment, the proposals for street lighting, solar pv panels and boiler replacements are approved.
(See also minute 142a below) |
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Capital Investment for Street Lighting, Solar PV and Street Lighting: Recommendation to the City Council Minutes: Further to minute 142 above,
The City Council is Recommended to approve a £13.25 million capital investment to –
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2013/14 BUDGET (REVENUE AND CAPITAL) ALLOCATED TO CORPORATE PRIORITIES PDF 244 KB The Director for Corporate Services will submit a written report on the 2013/14 budget (revenue and capital) allocated to corporate priorities, which builds on the indicative budget agreed by Cabinet on 11 December 2012 and the impact of the December settlement on the revenue assumptions.
The report will also include the Treasury Management Strategy and how the management function contributes to the Council’s overall policy objectives.
Cabinet will be asked to make recommendations to the City Council on 25 February 2013.
Background papers to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink -
Additional documents: Minutes: The Director for Corporate Services submitted a written report indicating that -
Councillor Lowry (Cabinet Member for Finance) presented the report and advised Cabinet Members that -
The Chair thanked Councillor Lowry for his work with Cabinet Members and to all the staff involved with the budget.
Alternative options considered and reasons for the decision –
As set out in the report.
Agreed that a final version of the Revenue and Capital Budget for 2013/14 is presented for sign off to the City Council on 25 February 2013.
(See also minute 143a below) |
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2013/14 Budget (Revenue and Capital) Allocated to Corporate Priorities: Recommendations to the City Council Minutes: Further to minute 143 above,
The City Council is Recommended -
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JOINT FINANCE AND PERFORMANCE , CAPITAL AND REVENUE MONITORING REPORT PDF 830 KB The Corporate Management Team will submit a report on the third quarterly monitoring report for 2013/13 and the joint finance and performance monitoring position of the Council as at the end of December 2012. The report will include headline human resources data relating to attendance. Minutes: The Director for Corporate Services submitted a written report on the third quarterly monitoring report for 2012/13 and outlining the joint finance and performance monitoring position of the council as at the end of December 2012.
The report detailed how the council was delivering against its financial and performance measures using its capital and revenue resources, the relevant revenue and capital budget variations and virements, and the inclusion of new schemes to the capital programme where required. The report also included the headline Human Resources data relating to attendance.
Further action would be taken by directors and Portfolio Holders to address overspends within their areas, together with initiatives engaging all staff across all areas to reduce the projected overspend and to try to deliver a balanced budget position by the end of March.
All changes to the capital programme had been included in the 2013/14 Budget (Revenue and Capital) report referred to in minute 143.
Alternative options considered and reasons for the decision –
As set out in the report.
Cabinet noted the joint finance and performance report.
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REVENUES AND BENEFITS PERFORMANCE UPDATE PDF 165 KB The Director for Corporate Services will submit a written report providing Cabinet with an update on the performance of the Revenues and Benefits Service together with details of anticipated demand and resource allocation arising from the forthcoming welfare reforms.
Minutes: The Director for Corporate Services submitted a written report updating Cabinet Members on the performance of the Revenues and Benefits Service.
Councillor Lowry (Cabinet Member for Finance) presented the update.
Alternative options considered and reasons for the decision –
As set out in the report.
The progress made by the service since the implementation of a new structure, was noted.
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WELFARE REFORM RESOURCE PLANNING PDF 399 KB The Director for Corporate Services will submit a report on an overview of plans to respond to the anticipated increase in customer demand as a result of welfare reform changes.
Minutes: The Director for Corporate Services submitted a written report providing an overview of the plans to respond to the anticipated increase in customer demand as a result of changes to welfare reform.
The report indicated -
Councillor Lowry (Cabinet Member for Finance) presented the report.
Councillor Penberthy indicated that most partners had acknowledged that welfare reform was a major risk and appreciated the work being undertaken by the council. He thanked the partners and voluntary and community organisations for their work with the council and on communications. He asked that organisations were encouraged to think about their responsibilities and actively to participate to minimise the impact of welfare reform.
The Chair welcomed the work being undertaken and thanked staff for their contributions. Officers were asked to provide updates to Cabinet Members on the position.
Alternative options considered and reasons for the decision –
As set out in the report.
The action plans and departmental responses were noted. |
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ICT SHARED SERVICES INITIAL BUSINESS CASE PDF 521 KB The Director for Corporate Services will submit a written report on providing the initial business case for ICT shared services. It will cover programme progress to date, current partners, scope of the ICT service, proposed company set up and the financial and non-financial benefits. It also sets out the risks involved in the delivery of the shared service and the next steps required to proceed to the detailed business case gateway in June. Subject to approval, the final business case would then be presented in June alongside operational details.
Minutes: The Director for Corporate Services submitted a written report indicating that as part of the Co-operative Council approach, new delivery models would be developed including social enterprises and mutual bodies and that this report was a step in delivering that new way of working.
The report provided the initial business case for ICT shared services, covering –
Councillor Peter Smith (Deputy Leader) presented the report.
Councillor Penberthy congratulated officers for encouraging smaller organisations to join the partnership and expressed his wish for the partnership to develop into a co-operative or mutual organisation.
Alternative options considered and reasons for the decision –
As set out in the report.
Agreed –
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HEART OF THE SOUTH WEST LOCAL TRANSPORT BODY ASSURANCE FRAMEWORK PDF 576 KB The Director for Place will submit a written report on details of the Assurance Framework that is being developed by the Heart of-the-South-West Local Transport Board to support the devolution of major scheme funding between 2015/16 and 2018/19.
Minutes: The Director for Place submitted a written report on details of the Assurance Framework that was being developed by the Heart-of-the-South-West Local Transport Board (the Heart of SW LTB), comprising Plymouth City Council, Devon County Council, Somerset County Council and Torbay Borough Council, to support the devolution of major scheme funding between 2015/16 and 2018/19.
The report indicated –
Councillor Coker (Cabinet Member for Transport) presented the report and advised on the membership of the body and the voting rights of members.
Alternative options considered and reasons for the decision –
As set out in the report.
Agreed -
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