Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda.  A flowchart providing guidance on interests is attached to assist councillors.

There were no declarations of interest made by councillors in accordance with the code of conduct in relation to items under consideration at this meeting.

To sign and confirm as a correct record the minutes of the meeting held on 25 March 2014.

Agreed the minutes of the meeting held on 25 March 2014.

To receive questions from the public in accordance with the Constitution.

Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.

One question was submitted by a member of the public for this meeting, in accordance with Part B, paragraph 11 of the Constitution.

In the absence of the questioner, a written response would be sent to him as set out below -

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s urgent business.

Giles Perritt (Head of Performance, Policy and Partnerships) will submit a report tracking progress and delivery of the outcomes in the Corporate Plan with details of progress highlighting both cause for celebration as well as delays and issues requiring corrective action. This report provides details for the fourth quarter and will be discussed at the Co-operative Scrutiny Board on 23 April 2014.

Giles Perritt (Head of Policy, Performance and Partnerships) submitted a report tracking progress of the outcomes in the Corporate Plan, highlighting both cause for celebration as well as delays and issues requiring corrective action. The report provided details for the fourth quarter, to 31 March 2014, and had also been discussed at the Co-operative Scrutiny Board on 23 April 2014.

Councillor Lowry (Cabinet Member for Finance) introduced the report, highlighting some areas of success and outstanding issues and indicating that the low carbon plan would be available by the end of the next quarter.  

Peter Honeywell (Transformation Programmes Manager) reported that in the future the success of competitive bids for funding would be monitored.

Councillor Evans (Council Leader) thanked Tracey Lee (Chief Executive), the senior management team, and all staff for their work towards the delivery of the outstanding results. He also thanked Peter Honeywell and his team for their work in monitoring progress.

Agreed the report.

Anthony Payne (Strategic Director for Place) will update Cabinet Members on the progress of the City Deal.   

Patrick Hartop (Interim Head of City Deal) reported on the progress of the Plymouth and South West Peninsula City Deal which would deliver economic growth in the south west in exchange for the government devolving powers and funding. It was predicted that 9,500 permanent jobs would be created by 2030.

The deal would deliver -

The progress to date included –

In the next year it was anticipated that -

Cabinet Members were advised that the grant scheme for small businesses had been heavily oversubscribed and David Draffan (Assistant Director for Economic Development) indicated that a case would be submitted to government for further grant funding.

The report was noted and further updates would be submitted to Cabinet as necessary.

Carole Burgoyne (Strategic Director for People) will submit a report seeking approval of the re-procurement of the Cost and Volume for Fostering contracts, which aim to ensure the sufficient supply of independent sector foster placements for children and young people in the care of Plymouth City Council.  

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

The business case which contains commercially sensitive information is also submitted and is referred to in part 2 of this agenda. 

Carole Burgoyne (Strategic Director for People) submitted a report seeking approval of the re-procurement of the Cost and Volume for Fostering contracts, which aimed to ensure the sufficient supply of independent sector foster placements for children and young people in the care of Plymouth City Council.   Emma Crowther (Commissioning Officer) advised that the contract award would be brought back to Cabinet in December 2014.   

Councillor Williams (Cabinet Member for Children and Young People) introduced the proposals which were a partnership between Devon County, Torbay and Plymouth City Councils, with the City Council as lead commissioner.      

Councillor Williams congratulated Emma Crowther and her team on their negotiation work.

Alternative options considered and reasons for the decision –

As set out in the report.

The report was noted pending consideration of the business case which contained commercially sensitive information.  

(See minute 140 below)

Anthony Payne (Strategic Director for Place) will submit a report on the Low Energy Street Lighting Contract award.  

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

A separate report, containing commercially sensitive information will also be submitted and is referred to in part 2 of this agenda. 

Anthony Payne (Strategic Director for Place) submitted a report on the outcome of the procurement process for the supply of low energy street lighting luminaires on the highway and on Council owned land including parks and open spaces.  

A separate report, containing commercially sensitive information was also submitted and was referred to in minute 141 below. 

Simon Dale (Interim Assistant Director for Street Services) and Ian Ellis (Network Policy Manager) attended the meeting for this item.  

Councillor Coker (Cabinet Member for Transport) introduced the proposals which would achieve significant energy savings and reduce street lighting maintenance work. The benefits would also include improved road safety and a reduction in the fear of crime. Positive feedback had been received following a trial of the lights at West Park and the proposals also included the installation of a solar tree in the City Centre.

The work was expected to commence in August 2014 for a period of 18 months although it was hoped that the work would be completed earlier. 

Alternative options considered and reasons for the decision –

As set out in the report.

Councillor Evans (Council Leader) thanked Ian Ellis for his work on this scheme.   

Agreed that the contract for the provision of low energy street lighting luminaires is awarded to Urbis Schreder Limited, the most economically advantageous tenderer for -

No representations have been made that this part of the meeting of should be in public.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.  At the time this agenda is published no representations have been made that this part of the meeting should be in public.

(Members of the public to note that, if agreed, you will be asked to leave the meeting).

Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Further to the agenda item in part 1 above, Carole Burgoyne (Strategic Director for People) will submit the business case which contains commercially sensitive details relating to the cost and volume for fostering contracts.

Further to minute 137 above, Carole Burgoyne (Strategic Director for People) submitted the business case for the re-procurement of the Cost and Volume for Fostering framework contract, which contained commercially sensitive information. 

Councillor Williams reported further.

Agreed that the re-procurement of the cost and volume for fostering framework contracts is approved, in line with the detail set out in the business case.  

Further to the agenda item in part 1 above, Anthony Payne (Strategic Director for Place) will submit a report containing commercially sensitive details relating to the Low Energy Street Lighting Luminaires Contract award.

Anthony Payne (Strategic Director for Place) submitted a report on the evaluation of the tenders for the supply of low energy street lighting luminaires, which contained commercially sensitive information.

(See minute 138 above).

Councillor Evans (Council Leader) thanked Nicola Kirby (Senior Democratic Support Officer (Cabinet)) for her work during the year.