Councillor Evans (Chair) referred to former Councillor Williams who had been unsuccessful in the recent local elections and thanked her for her invaluable services as Cabinet Member responsible for children and young people’s services and transformation. 

He also welcomed Councillor Tuffin to this his first meeting of Cabinet as Cabinet Member for Health and Adult Social Care and indicated that Councillor McDonald had accepted the portfolio of children, young people and public health.

Finally he welcomed Councillor Kate Taylor, the newly appointed Chair of the Your Plymouth Overview and Scrutiny Panel who was attending the meeting in relation to the scrutiny report referred to in minute 6 below.

Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda.  A flowchart providing guidance on interests is attached to assist councillors.

There were no declarations of interest made by councillors in accordance with the code of conduct in relation to items under consideration at this meeting.

To sign and confirm as a correct record the minutes of the meeting held on 29 April 2014.

Agreed the minutes of the meeting held on 29 April 2014.

To receive questions from the public in accordance with the Constitution.

Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.

There were no questions submitted from members of the public for this meeting.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s urgent business.

Councillor Kate Taylor (Member of the Your Plymouth Co-operative Review Scrutiny Group) has been invited to attend Cabinet to present the recommendations in the scrutiny report on Unauthorised Encampments.

Carole Burgoyne (Strategic Director for People) will submit a report on the recommendations which came from this review.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Councillor Kate Taylor (Member of the Your Plymouth Co-operative Scrutiny Review Group and newly appointed Chair of the Panel), attended the meeting and presented the scrutiny recommendations following the group’s review of unauthorised encampments.

Kevin McKenzie (Diverse Communities Officer) also attended the meeting for this item.

Carole Burgoyne (Strategic Director for People) submitted a report responding to the recommendations in the scrutiny report and Councillor Penberthy (Cabinet Member for Co-operatives, Housing and Community Safety) advised on Cabinet’s response and the reasons for the proposals.  

Alternative options considered and reasons for the decision –

As set out in the report.

Agreed that –

The Chief Executive will submit a report on 50 further pledges made by the newly elected administration, indicating that the Corporate Plan would be updated to reflect this commitment and would be submitted for consideration by Cabinet on 15 July 2014 and subsequently by the Council.

Giles Perritt (Assistant Chief Executive) submitted a report which detailed 50 further pledges that the Council’s administration was committed to deliver following its re-election on 22 May 2014.   

Councillor Evans (Council Leader) reported that the pledges formed a two year programme and proposed an amendment to pledge 7 to replace the word ‘Tory’ with ‘government’.     

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed that – 

The Assistant Director for Finance will submit a report on the final financial outturn report for 2013/14 and detailing the financial monitoring position of the Council as at 31 March 2014.

The report will also propose a number of adjustments to the financial accounts which will feed in to the Council’s annual Statement of Accounts. 

The final capital outturn position will also be reported.      

Malcolm Coe (Assistant Director for Finance) submitted the final financial outturn report for 2013/14, which detailed the financial monitoring position of the Council as at 31March 2014.

The report -

Councillor Lowry (Cabinet Member for Finance) introduced the report which reflected a balanced budget at year end and advised that the measures put in place would provide a firm base to meet the challenges ahead. In order to alleviate some of the funding pressures and to provide additional support for adult social care services, he proposed a further recommendation asking the Chief Executive, to meet with himself and Councillor Tuffin (Cabinet Member for Health and Adult Social Care) to review the budget and to report back to Cabinet on any findings.

The report would also be referred to the Co-operative Scrutiny Board and the City Council.

Alternative options considered and reasons for the decision –

As set out in the report and as stated above.

Agreed –

The Strategic Director for People will submit a report seeking approval of the Growth and Assets full business case which will propose that byaccelerating commercial and housing developments, an increase of income can be achieved which will benefit the City Council.

By working co-operatively and proactively with partners, developers, stakeholders and citizens, the project will identify a pipeline consisting of potential future housing and commercial developments including bringing empty homes back into use and delivering affordable homes that could be completed within the next three years, helping to deliver our Growth Assets and Municipal Enterprise (GAME) financial targets. In addition the Project will increase the desire, offer and availability of housing and more employment opportunities across the city for the benefits of residents, whilst at the same time helping to alleviate long-term benefit dependency.

Anthony Payne (Strategic Director for Place) submitted a report on the Growth and Assets project, together with the full business case which set out the financial and economic case for the project, which formed part of the Growth, Assets and Municipal Enterprise transformation programme.

The report indicated that - 

Councillor Lowry (Cabinet Member for Finance) introduced the business case and submitted a picture board of the projects that would create the £6.74m Plymouth Growth Dividend.  

Paul Barnard (Assistant Director for Strategic Planning and Infrastructure) and David James (Head of Strategic Developments Project), attended the meeting for this item and reported that the business case put a structure in place to enable delivery of the programme.

Alternative options considered and reasons for the decision –

As set out in the report.

The proposals had also been considered by the Ambitious Plymouth Overview and Scrutiny Panel on 14 April 2014 (minute 63 referred).

Agreed that the Growth and Assets full business case is approved, as submitted.

The Strategic Director for People will submit a report seeking approval of contracts to supply food and catering consumables within the Education Catering Service to enable and support the delivery of the statutory provision of school meals (Free School Meals, Paid for Meals and Universal Infant Free School Meals) to 67 infant, junior, primary and special schools as well as a number of primary and secondary academies across the City.

The contracts will also supply the food and ingredients for production of freshly prepared, hot community meals for the vulnerable and elderly.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

A separate report containing commercially sensitive details will also be submitted.

Carole Burgoyne (Strategic Director for People) submitted a report on the tendering exercise for the supply of food and catering consumables within the Education Catering Service.  The contracts would enable and support the delivery of the statutory provision of school meals and for community meals for the vulnerable and elderly, and were proposed for a period of three years to commence on 1 October 2014 (with an option to extend for a further two x one year periods)

Councillor McDonald (Cabinet Member for Children, Young People and Public Health) introduced the proposals and referred to the separate private contract award report, which contained commercially sensitive information and was referred to in minute 14 below. 

Judith Harwood (Assistant Director for Education, Learning and Families) attended the meeting for this item.    

Alternative options considered and reasons for the decision –

As set out in the report.

Agreed that the contracts for food and catering consumables are awarded to the suppliers with the highest scores in each Lot, as follows, for a period of three years to commence on 1 October 2014 (with an option to extend for a further two x one year periods) -

The Strategic Director for People will submit a report on the proposed creation of a Local Authority Trading co-operative Company: the healthy, local, school food co-operative in the light of school funding reforms. 

The educational establishments within the proposed structure include maintained infant, junior, primary and special schools and academies.

The co-operative trading company through its partners as shareholders will work to deliver efficient, economic, viable and sustainable services committing budgets to provide fair access to services for all and for the benefit of all.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

A separate report containing commercially sensitive details will also be submitted.

Carole Burgoyne (Strategic Director for People) submitted a report on the proposed creation of a Local Authority Trading Co-operative Company: the healthy, local, food co-operative, in the light of school funding reforms.

The report indicated that –

Councillor McDonald (Cabinet Member for Children, Young People and Public Health) introduced the proposals and referred to the separate private report which contained the business case and other commercially sensitive information and was referred to in minute 15 below. 

Judith Harwood (Assistant Director for Education, Learning and Families) attended the meeting for this item.    

Alternative options considered and reasons for the decision –

As set out in the report.

Agreed that –

The Assistant Chief Executive will submit a report seeking ratification of the Cabinet appointments and advisory groups to Cabinet submitted to the Annual Meeting of the City Council.    

Giles Perritt (Assistant Chief Executive) submitted a schedule of appointments to be confirmed by Cabinet, following the Council’s Annual General Meeting held on 6 June 2014. 

Agreed that the appointments are confirmed as indicated on the schedule subject to the appointment of Councillor Coker (replacing Councillor Evans) to the Destination Plymouth Board.

No representations have been made that this part of the meeting of should be in public.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.  At the time this agenda is published no representations have been made that this part of the meeting should be in public.

(Members of the public to note that, if agreed, you will be asked to leave the meeting).

Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

The Strategic Director for People will submit a report containing confidential details relating to the Contract Awards for school meals and community meals. (Agenda item 10 refers).

Carole Burgoyne (Strategic Director for People) submitted the contract award report for the supply of food and catering consumables within the Education Catering Service to enable and support the delivery of the statutory provision of school meals and for community meals for the vulnerable and elderly, which contained commercially sensitive information.

(See also minute 10 above).

The Strategic Director for People will submit a report containing confidential details relating to the creation of a Local Authority Trading co-operative Company. (Agenda item 11 refers).

Carole Burgoyne (Strategic Director for People) submitted the business case for the proposed creation of a Local Authority Trading Co-operative Company: the healthy, local, food co-operative which contained commercially sensitive information.

(See also minute 11 above).