Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda.  A flowchart providing guidance on interests is attached to assist councillors.

There were no declarations of interest made by councillors in accordance with the code of conduct in relations to items under consideration at this meeting.

To sign and confirm as a correct record the minutes of the meeting held on 17 June 2014.

Agreed the minutes of the meeting held on 17 June 2014.

To receive questions from the public in accordance with the Constitution.

Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.

There were no questions submitted from members of the public for this meeting.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

Councillor Evans (Council Leader) welcomed the MTV Crashes event to Plymouth which was taking place on the Hoe this evening. Top named bands would be performing, including the Kaiser Chiefs, The 1975, Example and Kiesza.  The event would be broadcast in August 2014 to a potential audience of two million people.  This was a fantastic opportunity to showcase Plymouth.

The second night of the event on Wednesday 16 July 2014 would be host to local bands.

This event formed part of the ‘100 Years 100 Events’ programme which commemorated World War 1 and celebrated the centenary of the amalgamation of the Three Towns of Plymouth.

Councillor Darcy (Chair of the Working Plymouth Co-operative Review Scrutiny Group) has been invited to attend Cabinet to present the recommendations in the scrutiny report on the Controlled Parking Zones: On Street Parking Review Scrutiny Report.

The minute of the Co-operative Scrutiny Board is also submitted.  

Anthony Payne (Strategic Director for Place) will submit a report responding to the recommendations in the scrutiny report and by the Co-operative Scrutiny Board. It is proposed that the recommendations will form a Controlled Parking Zone (CPZ) Policy which will define when the introduction a CPZ is appropriate to tackle difficulties with residents parking and will set out a co-operative and democratic approach to the consultation for and adoption of such schemes.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Councillor Darcy (Chair of the Working Plymouth Co-operative Scrutiny Review Group), attended the meeting and presented the scrutiny recommendations following their review of controlled parking zones and on street parking.  He also presented the comments of the Co-operative Scrutiny Board referred to in minute 14 of its meeting held on 25 June 2014.

Anthony Payne (Strategic Director for Place) submitted a report responding to the recommendations in the scrutiny report and by the Co-operative Scrutiny Board.  The recommendations would form a Controlled Parking Zone (CPZ) policy which would define when the introduction a CPZ was appropriate to tackle difficulties with residents parking and set out a co-operative and democratic approach to the consultation for and adoption of such schemes.

Councillor Coker (Cabinet Member for Transport) thanked the co-operative review group for their work.

Mike Artherton (Parking and Marine Service Manager) and Gill Peele (Business Manager) also attended the meeting for this item.

Councillor Evans (Chair) joined with Councillor Coker to thank the Panel and the Co-operative Scrutiny Board for their work, together with the co-operative review group members and all those who supported it.

Alternative options considered and reasons for the decision –

As set out in the report.

Agreed the recommendations from the Co-operative Scrutiny Board, together with officer recommendations, for the adoption of a Controlled Parking Zone policy. The policy sets and defines the criteria for when a Controlled Parking Zone is an appropriate tool to help resolve parking difficulties within residential areas (as set out in the report).

Anthony Payne (Strategic Director for Place) will submit a report updating Cabinet of the effects of this winter’s extreme weather on the City in terms of its impact on local highway maintenance, strategic road and rail connections between the city and the rest of the UK, damage to properties, green infrastructure and the City’s foreshore. The report will also detail the City’s resilience in dealing with this.

Background papers to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Anthony Payne (Strategic Director for Place) submitted a report updating Cabinet of the effects of this winter’s extreme weather on the City in terms of its impact on local highway maintenance, strategic road and rail connections between the city and the rest of the UK, damage to properties, green infrastructure and the City’s foreshore.  The report also detailed the City’s resilience in dealing with this.

Councillor Coker (Cabinet Member for Transport) introduced the proposals.

Philip Heseltine (Head of Integrated Transport) and Chris Trevitt (Head of Partnerships and Operations) also attended the meeting for this item.

Alternative options considered and the reasons for the decision –

As set out in the report.

The report is noted.

Agreed to write to the Local Government Association supporting any proposals to establish a ring-fenced recovery fund for extreme weather events, in order to provide certainty for local authorities for this process.

Councillor Evans (Council Leader) once again thanked the Council’s staff, who had worked above and beyond the call of duty during the storms and also the staff of Amey.

Carole Burgoyne (Strategic Director for People) will submit a report providing a draft new framework of working with Plymouth’s citizens and communities to -

The minute of the Your Plymouth Overview and Scrutiny Panel will also be submitted, which has been supported by the Co-operative Scrutiny Board. 

Carole Burgoyne (Strategic Director for People) submitted a report providing a draft new framework of working with Plymouth’s citizens and communities to -

Although Plymouth had had some success of working with, and within, communities, feedback indicated that engagement was fragmented, partial and community empowerment activity did not address the fundamental issue of enabling citizens to be in control of their own communities.  The new framework aimed to address these shortcomings.

Councillor Peter Smith (Deputy Leader) introduced the proposals.

Stuart Palmer (Assistant Director for Homes and Communities) and Hannah Daw (Policy and Business Planning Officer) attended the meeting for this item.

Councillor Evans (Council Leader) reported that pre decision scrutiny by the Your Plymouth Scrutiny Panel had asked Cabinet to delay the decision to adopt the framework pending a co-operative review being undertaken.  However, this would prevent work with partners and communities on developing the detail of how this would work in practice.

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed that -

Tracey Lee (Chief Executive) will submit a report on a draft Royal Navy Partnership Agreement which had been jointly prepared to outline the commitment that the Royal Navy had in enhancing its visibility and image within the City and provided an enduring framework to formalise the respective roles of the Royal Navy and Plymouth City Council.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Tracey Lee (Chief Executive) submitted a report on a draft Royal Navy Partnership Agreement which had been jointly prepared to outline the commitment that the Royal Navy had in enhancing its visibility and image within the City and provided an enduring framework to formalise the respective roles of the Royal Navy and Plymouth City Council.

An Activity Plan would be agreed which identified the current joint working arrangements and sought to provide a co-ordinated and collaborative approach to working better together.

Councillor Penberthy (Cabinet Member for Co-operatives, Housing and Community Safety) introduced the proposals.  Commodore Little, Naval Base Commander, had been invited to attend the meeting but, unfortunately, was not able to attend.

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed –

Tracey Lee (Chief Executive) will submit a report updating the Corporate Plan 2013/14 -2016/17 which set out Plymouth’s vision to become a Brilliant Co-operative Council, including the Council’s values, objectives and outcomes as well as the key actions that would deliver the required changes.  The review brought the plan in line with the commitments considered by Cabinet on 17 June 2014 and also removed duplicate and completed actions. 

Tracey Lee (Chief Executive) submitted a report updating the Corporate Plan 2013/14 -2016/17 which set out Plymouth’s vision to become a Brilliant Co-operative Council, including the Council’s values, objectives and outcomes as well as the key actions that would deliver the required changes.  The review brought the plan in line with the commitments considered by Cabinet on 17 June 2014 and also removed duplicate and completed actions. 

A report on progress against the Corporate Plan was submitted on a quarterly basis to the Co-operative Scrutiny Board and Cabinet and the revisions to the Corporate Plan actions set out in the report would be reported in quarter 2: October 2014.

Councillor Evans (Council Leader) introduced the proposals.

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed the revisions to the Corporate Plan appended to the report and Recommends it to the City Council for adoption.

Carole Burgoyne (Strategic Director for People) will submit a report setting out the Council’s proposed revised Fairer Charging Policy for non-residential services and the rationale for changing the existing policy.

The report details the consultation process undertaken in developing this policy and how the policy would meet individual circumstances and needs.

Background papers to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

The recommendations of the Caring Plymouth Co-operative Scrutiny Review Group will also be submitted.

Carole Burgoyne (Strategic Director for People) submitted a report setting out the Council’s proposed revised Fairer Charging Policy for non-residential services and the rationale for changing the existing policy. The proposed policy would ensure that charging would be based on the ability to pay, meet the legal framework for such policies and afford protection for veterans.

The proposed policy would bring Plymouth into line with comparator and neighbouring authorities, align Fairer Charging to the City Council’s Fees, Charges and Concessions Policy and also to the guidance and regulations of the new Care Act 2014.  Implementation of the policy would raise additional revenue which in turn would protect front line service delivery.

The report also detailed the comprehensive consultation process undertaken in developing this policy and how the policy would meet individual circumstances and needs.

Councillor Tuffin (Cabinet Member for Health and Adult Social Care) introduced the proposals.

The recommendations of the Caring Plymouth Co-operative Scrutiny Review Group were noted.

Craig McArdle (Head of Co-operative Commissioning) also attended the meeting for this item.

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed the revised Fairer Charging Policy for non-residential services.

Carole Burgoyne (Strategic Director for People) will submit a report on the Integrated Commissioning project, which forms part of the Integrated Health and Well Being transformation programme, together with the business case for the project.  The business case sets out how Plymouth City Council and Northern, Eastern and Western Devon Clinical Commissioning Group (NEW Devon CCG) propose to take forward Integrated Commissioning, in line with the Health and Wellbeing Board’s vision of achieving integration by 2016.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

The recommendations of the Caring Plymouth Co-operative Scrutiny Review Group will also be submitted (Please note that recommendations are attached to the separate item on Fairer Charging for Non Residential Services)

Carole Burgoyne (Strategic Director for People) submitted a report on the Integrated Commissioning project, which formed part of the Integrated Health and Well Being transformation programme, together with the business case for the project.  The business case set out how Plymouth City Council and Northern, Eastern and Western Devon Clinical Commissioning Group (NEW Devon CCG) proposed to take forward Integrated Commissioning, in line with the Health and Wellbeing Board’s vision of achieving integration by 2016.

Councillor Tuffin (Cabinet Member for Health and Adult Social Care) introduced the proposals.

The recommendations of the Caring Plymouth Co-operative Scrutiny Review Group were noted.

Judith Harwood (Assistant Director for Education, Learning and Families, Craig McArdle (Head of Co-operative Commissioning), Craig Williams, (Interim Programme Manager for Integrated Health and Wellbeing) and Nicky Jones (Commissioning Lead, West Locality NEW Devon CCG) also attended the meeting.

Alternative options considered and the reasons for the decision –

As set out in the report.

In order to meet the challenges facing the health and care system, Agreed that -

(Please note: Tracey Lee (Chief Executive) was present for the remaining items on the agenda).

Carole Burgoyne (Strategic Director for People) will submit a report on the Integrated Community Health and Social Care Delivery project, which forms part of the Integrated Health and Well Being transformation programme, together with the full business case which sets out how Plymouth City Council and Northern, Eastern and Western Devon CCG proposes to take forward Integrated Community Health and Social Care Delivery, in line with the Health and Wellbeing Board’s vision of achieving integration by 2016.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

The recommendations of the Caring Plymouth Co-operative Scrutiny Review Group will also be submitted (Please note that recommendations are attached to the separate item on Fairer Charging for Non Residential Services)

Carole Burgoyne (Strategic Director for People) submitted a report on the Integrated Community Health and Social Care Delivery project, which formed part of the Integrated Health and Well Being transformation programme, together with the full business case which set out how Plymouth City Council and Northern, Eastern and Western Devon Clinical Commissioning Group (NEW Devon CCG) proposed to take forward Integrated Community Health and Social Care Delivery, in line with the Health and Wellbeing Board’s vision of achieving integration by 2016.

It was anticipated that by further developing an integrated approach to service delivery, citizens of Plymouth would have improved access to the right support, at the right time and by the right person. This would remove current duplication and support statutory services to meet the growing demand of complex health and social care need across the city

Councillor Tuffin (Cabinet Member for Health and Adult Social Care) introduced the proposals.

The recommendations of the Caring Plymouth Co-operative Scrutiny Review Group were noted.

Judith Harwood (Assistant Director for Education, Learning and Families, Craig McArdle (Head of Co-operative Commissioning), Craig Williams, (Interim Programme Manager for Integrated Health and Wellbeing) and Nicky Jones (Commissioning Lead, West Locality NEW Devon CCG) also attended the meeting.

Alternative options considered and the reasons for the decision –

As set out in the report.

Plymouth City Council and NEW Devon CCG being minded to integrate health and social care services, Agreed that –

Carole Burgoyne (Strategic Director for People) will submit a report on the Children and Young People’s Services project, which forms part of the Integrated Health and Well Being transformation programme, together with the outline business case which sets out how Plymouth City Council, in conjunction with partners, is taking forward Co-operative Children and Young People’s Services in line with the priorities set out in the Plymouth Children and Young People’s Plan 2011 – 2014, which is currently being refined by the Children’s Partnership.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Carole Burgoyne (Strategic Director for People) submitted a report on the Children and Young People’s Services project, which formed part of the Integrated Health and Well Being transformation programme, together with the outline business case which set out how Plymouth City Council, in conjunction with partners, was taking forward Co-operative Children and Young People’s Services in line with the priorities set out in the Plymouth Children and Young People’s Plan 2011 – 2014, which was currently being refined by the Children’s Partnership.

The outcomes expected from the programme were –

Councillor McDonald (Cabinet Member for Children, Young People and Public Health) introduced the proposals.

Judith Harwood (Assistant Director for Education, Learning and Families, Craig McArdle (Head of Co-operative Commissioning), Craig Williams, (Interim Programme Manager for Integrated Health and Wellbeing) and Nicky Jones (Commissioning Lead, West Locality NEW Devon CCG) also attended the meeting.

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed that -

Councillor Evans (Council Leader) took the opportunity to thank officers for their hard work and commitment in progressing the Integrated Commissioning Business Case, the Integrated Community Health and Social Care Delivery and the Co-operative Children and Young People’s Services.

Carole Burgoyne (Strategic Director for People) will submit a report on the Care Act 2014 which creates a single modern piece of law for adult care and support in England and introduces significant new duties on local authorities with significant change involving finances, processes and people.

The report sets out the main changes brought about by the legislation and the approach that Plymouth City Council is adopting to deliver its successful implementation which is linked to the wider Integrated Health and Wellbeing Transformation Programme. 

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Carole Burgoyne (Strategic Director for People) submitted a report on the Care Act 2014 which created a single modern piece of law for adult care and support in England and introduced significant new duties on local authorities with significant change involving finances, processes and people.

The report set out the main changes brought about by the legislation and the approach that Plymouth City Council was adopting to deliver its successful implementation which was linked to the wider Integrated Health and Wellbeing Transformation Programme. 

Funding reforms would introduce a national minimum eligibility threshold, a cap on care costs, the introduction of Independent Personal Budgets, the maintenance of Care Accounts and a universal Deferred Payment Scheme.

Councillor Tuffin (Cabinet Member for Health and Adult Social Care) introduced the proposals.

Craig McArdle (Head of Co-operative Commissioning) and Craig Williams (Interim Programme Manager for Integrated Health and Wellbeing) also attended the meeting for this item.

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed that -

Anthony Payne (Strategic Director for Place) will submit a report on a proposal to extend the existing landfill gas management contract for Chelson Meadow with the existing specialist landfill gas contractor (Chelson Meadow Energy Ltd a subsidiary of CLP Envirogas), with updated commercial terms to reflect partnering obligations and an equitable sharing of costs and incomes.

A separate report, containing commercially sensitive information will also be submitted and is referred to in agenda item 18 below.

Anthony Payne (Strategic Director for Place) submitted a report on a proposal to extend the existing landfill gas management contract for Chelson Meadow with the existing specialist landfill gas contractor (Chelson Meadow Energy Ltd a subsidiary of CLP Envirogas), with updated commercial terms to reflect partnering obligations and an equitable sharing of costs and incomes.

The obligations under the Council’s Waste Management Licence in relation to the Chelson Meadow site, included the active management and control of gas and emissions generated from the landfill and the existing contractor combusts the extracted gas on the site to produce electricity which was sold into the National Grid.

A separate report, containing commercially sensitive information was also submitted and was referred to in minute 32 below. 

Councillor Vincent (Cabinet Member for Environment) introduced the proposals.

Mark Turner (Head of Waste Services) attended the meeting for this item.

Alternative options considered and the reasons for the decision –

As set out in the report.

Agreed that the existing landfill gas management contract with the existing specialist landfill gas contractor (Chelson Meadow Energy Ltd a subsidiary of CLP Envirogas) is extended for a maximum period of 20 years with updated commercial terms on the terms and agreed amendments to contract conditions to include partnering obligations and an equitable sharing of costs and incomes as outlined in the private Contract Award Report referred to in minute 32 below.

No representations have been made that this part of the meeting should be in public.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.  At the time this agenda is published no representations have been made that this part of the meeting should be in public.

(Members of the public to note that, if agreed, you will be asked to leave the meeting).

Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Further to agenda item 16 above, Anthony Payne (Strategic Director for Place) will submit the contract award report for an  extension of the existing landfill gas management contract with the existing specialist landfill gas contractor (Chelson Meadow Energy Ltd a subsidiary of CLP Envirogas), which contains commercially sensitive information.

Anthony Payne (Strategic Director for Place) submitted the contract award report for an  extension of the existing landfill gas management contract with the existing specialist landfill gas contractor (Chelson Meadow Energy Ltd a subsidiary of CLP Envirogas), which contained commercially sensitive information.

(See minute 30 above).