The Chair welcomed officers from the Tamar Bridge and Torpoint Ferry Joint Committee to this meeting.

Cabinet Members will be asked to make any declarations of interest in respect of items on this agenda.  A flowchart providing guidance on interests is attached to assist councillors.

There were no declarations of interest made by councillors in accordance with the code of conduct in relation to items under consideration at this meeting.

To sign and confirm as a correct record the minutes of the meeting held on 2 September 2014.

Agreed the minutes of the meeting held on 2 September 2014.

To receive questions from the public in accordance with the Constitution.

Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Ballard House, Plymouth, PL1 3BJ, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five clear working days before the date of the meeting.

There were no questions submitted from members of the public for this meeting.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of urgent business.

The Chair welcomed Councillor Jon Taylor, the newly appointed Cabinet Member for Transformation and Change to this, his first meeting of Cabinet.

Anthony Payne (Strategic Director for Place) will submit a written report requesting that Cabinet endorses the Tamar Bridge and Torpoint Ferry Joint Committee’s (TBTFJC) proposal in September 2014, for the Tamar Bridge office development following consideration of a report and the business case. Cabinet are also asked to recommend that the City Council approves the addition of the bridge office development project to the capital programme with a budget of £3.33 million.   

The TBTFJC Terms of Reference require each Cabinet to approve major items of capital expenditure as part the capital programme and recommend a budget provision to Council. 

Anthony Payne (Strategic Director for Place) submitted a written report asking Cabinet to endorse the proposal for the Tamar Bridge office development and to recommend that the project was added to the capital programme with a budget of £3.33 million.  The proposal had been referred from the Tamar Bridge and Torpoint Ferry Joint Committee (TBTFJC) on 12 September 2014, following consideration of a report and the business case.

The report indicated that - 

Minute 20 of the Tamar Bridge and Torpoint Ferry Joint Committee of 12 September 2014 was also submitted.

Councillor Coker (Cabinet Member for Transport) introduced the proposals and advised that –

David List (General Manager, Tamar Bridge and Torpoint Ferry) and Richard Cole (Engineering Manager) also attended the meeting for this item.

Cabinet Members were also advised that –

Alternative options considered and reasons for the decision –

As set out in the report.

Agreed that the proposal is endorsed and the City Council is Recommended to add the Tamar Bridge Office Development to the Tamar Bridge and Torpoint Ferry Joint Committee’s capital programme with a budget of £3.33million.

Tracey Lee (Chief Executive) will submit a written report seeking approval of the Cities of Service Plan and local launch of the project in October 2014.  

Following an invitation to bid for funding for volunteering projects, Plymouth was successful in receiving funding over two years to deliver two specific projects – Energy Champions and Grow, Share, Cook.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Tracey Lee (Chief Executive) submitted a written report seeking approval of the Cities of Service Plan.  

The report indicated that - 

Councillor Penberthy (Cabinet Member for Co-operatives, Housing and Community Safety)

introduced the proposals and indicated that –

Darin Halifax (City of Service Chief Officer) attended the meeting for this item and advised that –

Cabinet Members thanked all those who had provided funding for the projects (Nesta, Public Health, Plymouth Energy Community, Families for the Future and the Family Intervention Project) and also the local growers.

Alternative options considered and reasons for the decision –

As set out in the report.

Agreedthe Cities of Service Plan.

Anthony Payne (Strategic Director for Place) will submit a written report seeking approval to the transfer of the Whitleigh Care Home Premises to the Four Greens Community Trust, the new Community and Economic Development Trust, initially on a 35 year lease, subject to the receipt of a satisfactory business case to the City Council Investment Board and capital approval by March 2015, and ultimately to transfer the freehold when the trust is self-sustaining.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Anthony Payne (Strategic Director for Place) submitted a written report seeking approval for the transfer of the Whitleigh Care Home premises to the Four Greens Community Trust, the new Community and Economic Development Trust, initially on a 35 year lease.

The report indicated that the premises would be developed as the headquarters for the new trust and would provide a mixture of business units to support business start-ups and growth along with a range of community uses, with the potential to create over 65 new jobs.  

Councillor Penberthy (Cabinet Member for Co-operatives, Housing and Community Safety) introduced the proposals and advised that -  

Stephen Bashford (Enterprise and Inward Investment Manager), Patrick Bowes (Urban Enterprise Project Manager), Jane Hunt (Economic Development Officer), David Draffan (Assistant Director for Economic Development) and Fiona Scapens (Regeneration Manager) attended the meeting for this item. 

The Chair thanked Councillor Jon Taylor for his work as lead member on the project and Cabinet Members were advised that –

Alternative options considered and reasons for the decision –

As set out in the report.

Agreed -

Anthony Payne (Strategic Director for Place) will submit a written report indicating that the current contract for Penalty Charge Notice processing and associated IT support will expire on 31 October 2014 and seeking approval to award a new contract to the preferred supplier following a competitive procurement process for these services.

A separate private briefing paper is submitted on the tender submission.

A background paper to this report can be accessed at the Council’s website Council and Democracy/Councillors and Committees/Library/Cabinet background papers or using the following hyperlink –

http://tinyurl.com/q3d6bmh

Anthony Payne (Strategic Director for Place) submitted a written report indicating that the current contract for Penalty Charge Notice processing and associated IT support would expire on 31 October 2014 and seeking approval to award a new contract to the preferred supplier following a competitive procurement process for these services.

A separate report, containing commercially sensitive information was also submitted and was referred to in minute 62 below. 

Mike Artherton (Parking and Marine Manager)attended the meeting for this item.    

Councillor Coker (Cabinet Member for Transport) introduced the proposals for a new contract to be awarded to commence on 1 November 2014 with anticipated savings of £110,000.  

Alternative options considered and reasons for the decision –

As set out in the report.

Agreed the award of the contract to Imperial Civil Enforcement Solutions to commence on 1 November 2014 for a period of five years (with an option to extend for a further two years), to provide all services associated with - 

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.  At the time this agenda is published no representations have been made that this part of the meeting should be in public.

(Members of the public to note that, if agreed, you will be asked to leave the meeting).

Agreed that under Section 100(A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Further to agenda item 9 above, Anthony Payne (Strategic Director for Place) will submit a private briefing paper on the tender submission following a competitive procurement process for Penalty Charge Notice processing and associated IT support.

With reference to minute 60 above, Anthony Payne (Strategic Director for Place) submitted a further confidential report on the tender submission for Penalty Charge Notice processing and associated IT support which contained commercially sensitive information.