Agenda and minutes
- Attendance details
- Agenda frontsheet PDF 76 KB
- Agenda reports pack
- Motion on Notice: Images / Sexualisation of Children and Young People PDF 101 KB
- Senior Management Structure addendum (confidential) PDF 57 KB
- Finance: Capital and Revenue Monitoring Report PDF 227 KB
- Order of Proceedings 16 September 2013 PDF 176 KB
- Printed minutes PDF 141 KB
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Nicola Kirby, Democratic Support Email: nicola.kirby@plymouth.gov.uk
Media
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To approve and sign as a correct record the minutes of the meeting held on 22 July 2013. Additional documents: Minutes: Agreed the minutes of the meeting of the City Council held on 22 July 2013.
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DECLARATIONS OF INTEREST PDF 33 KB Councillors will be asked to make declarations of interest in respect of items on this agenda. A flowchart providing guidance on interests is attached to assist councillors. Additional documents: Minutes: |
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APPOINTMENTS TO COMMITTEES, OUTSIDE BODIES ETC PDF 41 KB The Interim Director for Corporate Services will submit a schedule of vacancies on committees, outside bodies etc and of changes notified to us. Additional documents: Minutes: The report of the Interim Director for Corporate Services was submitted.
The City Council noted the following changes notified to the Assistant Director for Law, Democracy and Governance –
Agreed the following appointments –
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ANNOUNCEMENTS (a) To receive announcements from the Lord Mayor, Chief Executive, Interim Director for Corporate Services or Assistant Director for Law, Democracy and Governance;
(b) To receive announcements from the Leader, Cabinet Members or Committee Chairs. Additional documents: Minutes: The Lord Mayor –
Councillor Evans (Council Leader) -
Councillor Williams (Cabinet Member for Children and Young People) announced that the City Council’s Education Catering Service was one of three finalists for the second year running for Local Authority Caterer of the Year at the EDU Catering Excellence Awards 2013. The announcement of the winner would be made on 14 ... view the full minutes text for item 43. |
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QUESTIONS BY THE PUBLIC To receive questions from and provide answers to the public in relation to matters which are about something the council is responsible for or something that directly affects people in the city, in accordance with Part B, paragraph 11 of the Constitution.
Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five complete working days before the meeting. Additional documents: Minutes: Four questions had been received from members of the public in relation to matters which, in the opinion of the Lord Mayor, were relevant to the business of the meeting in accordance with paragraph 10 of the constitution.
Mr Williams (Q8) attended the meeting and Councillor Lowry responded as set out below -
In the absence of Mr Gomery (Q9), a written response would be sent to him as set out below -
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RECOMMENDATIONS FROM CABINET AND THE CO-OPERATIVE SCRUTINY BOARD Additional documents: |
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Finance: New Capital Schemes PDF 54 KB Cabinet Member: Councillor Lowry
The City Council will asked to approve two new capital schemes relating to the Marjon link road and vehicle and plant replacement Phase 4 which were identified in the capital and revenue monitoring report submitted to Cabinet.
The minute of Cabinet held on 6 August 2013 and the Cabinet report can be viewed using the following link: http://tinyurl.com/mmkjs4l
Additional documents:
Minutes: Councillor Lowry (Cabinet Member for Finance) presented the Cabinet recommendation on a proposal to add two new schemes to the capital programme. (Cabinet minute 24 referred).
Councillor Coker (Cabinet Member for Transport) seconded the proposals.
Councillor Vincent (Cabinet Member for Environment) also reported on phase IV of the vehicle and plant replacement programme.
Agreed that two new schemes are added to the capital programme totalling £3.3m as follows –
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Urban Enterprise: New Enterprise Units at Ocean Studios PDF 55 KB Cabinet Member: Councillor Evans (Council Leader)
The City Council will be asked to agree that, subject to a favourable outcome to both the European Regional Development Fund and the Growing Places Fund applications, the council acts as guarantor for Ocean Studios Community Interest Company (CIC) for repayment of the balance of the Trust’s loan from the LEP outstanding to a maximum of £794,000 on the terms set out in the Cabinet report, with authority to agree the Heads of Terms to be delegated to the Director for Place. Approval will also be sought for a capital contribution of £794,000 from the Investment Fund.
The minute of Cabinet held on 6 August 2013 will be submitted together with the report considered at Cabinet. Additional documents: Minutes: Councillor Evans (Council Leader) presented the Cabinet recommendation on the new Enterprise Units at Oceans Studios (Cabinet minute 25 referred) and updated the council on the figures, amending the figure of £794,000 to £802,655 due to the withdrawal of some anticipated funding.
Councillor Jarvis seconded the proposal.
Following a debate, Councillor Evans indicated that officers would take action to mitigate the risks and offered a briefing to Councillor Darcy if he so wished.
Following a vote, subject to a favourable outcome to both the European Regional Development Fund and Growing Places Fund applications, Agreed that the council -
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Redevelopment of the Civic Centre and future accommodation requirements PDF 55 KB Cabinet Member: Councillor Lowry
The City Council will asked to approve the capital budgets to achieve decant of the Civic Centre.
The minutes of Cabinet held on 3 September 2013 will be submitted together with the public report considered at Cabinet. (Please see also agenda item 17 below). Additional documents:
Minutes: Councillor Lowry (Cabinet Member for Finance) presented the Cabinet recommendation seeking approval of the appropriate capital budget to achieve decant of the Civic Centre arising from the redevelopment of the Civic Centre and future accommodation requirements (Cabinet minutes 38, 38a and 45 referred).
The attention of councillors was also drawn to the private report containing confidential information which had been circulated and was referred to in minute 55 below.
Councillor Tuffin seconded the proposal.
Councillors Lowry, Peter Smith and Bowyer and the officers (Alwyn Thomas (Senior Commercial Lawyer) and Les Allen (Transformation Programmes Manager)) were thanked for their work on this project.
Following a debate, the proposal was put to the vote,
Agreed the appropriate capital budgets to achieve decant of the Civic Centre, as identified within the private report referred to in Cabinet minute 45 and minute 55 below.
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The Brilliant Co-operative Council Sustainable Three Year Plan PDF 54 KB The City Council will asked to approve a revised approach to financial planning over the medium term and to support a council-wide transformation programme based on co-operative values to substantially reduce the operating costs of the council and ensure the maximum possible investment in achieving Corporate Plan objectives.
The minute of the Co-operative Scrutiny Board held on 4 September 2013 and the minute of Cabinet held on 3 September 2013 will be submitted together with the report considered at Cabinet. Additional documents:
Minutes: Councillor Evans (Council Leader) presented the Cabinet recommendations on the Brilliant Co-operative Council Sustainable Three Year Plan (Cabinet minute 42 referred) and indicated that in order to avoid cuts to address the £65m predicted shortfall in three years’ time, a transformation programme was being developed with a view to adopting a commercial approach to providing services. The council would work with partners, communities and the Co-operative Scrutiny Board. In addition opposition members would be invited to join a proposed Transformation Advisory Group.
Councillor Williams seconded the proposal and emphasised the importance of a cross party approach on this issue.
Councillor James (Chair of the Co-operative Scrutiny Board) presented the recommendations of the Co-operative Scrutiny Board on the plan (minute 61 referred) and welcomed the transformation proposals.
Following a debate, Councillor Evans advised members that he had appointed Councillor Williams as the Cabinet lead for transformation.
The recommendations of the Co-operative Scrutiny Board were noted, which endorsed the Cabinet recommendations and included a request for a further report to the Co-operative Scrutiny Board on 16 October 2013 when Councillor Evans and the Chief Executive would report on the transformation programme and its key elements, including governance proposals.
Agreed -
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The Assistant Director for Law, Democracy and Governance will submit a report on a four year webcasting contract. Additional documents: Minutes: Councillor Peter Smith (Deputy Leader) moved, and Councillor Stevens seconded, the recommendations in the written report of the Assistant Director for Law, Democracy and Governance on webcasting.
During the debate, the issues raised included –
During the debate, the Lord Mayor reminded councillors with regard to their behaviour and their responsibility to be good role models to any children watching the webcast.
Councillor Smith, in summing up, reminded members that the proposal had been discussed at the cross party Constitutional Review Group and had been unanimously supported.
Following a request from ten councillors for a recorded vote, there voted –
For the motion (32)
Councillors Mrs Aspinall, Bowie, Casey, Coker, Damarell, P. Davey, S Davey, Evans, Fox, Gordon, Haydon, Jarvis, Lowry, McDonald, Morris, Murphy, Mrs Nelder, Parker, Penberthy, Rennie, Singh, J. Smith, P. Smith, Stevens, J. Taylor, K. Taylor, Tuffin, Tuohy, Vincent, Wheeler, Williams and Wright.
Against the motion (20)
Councillors Mrs Beer, Bowyer, Mrs Bowyer, Darcy, Mrs Dolan, Drean, Foster, Mrs Foster, Fry, James, Jordan, Michael Leaves, Dr Mahony, Monahan, Nicholson, Mrs Nicholson, Ricketts, Dr Salter, Stark and Williams.
Abstentions (2)
Lord Mayor (Chair) and Councillor Churchill (Deputy Lord Mayor).
The following members were absent (3)
Councillors Ball, Martin Leaves and Sam Leaves.
The motion was carried and it was Agreed to -
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CONSTITUTIONAL CHANGES: PLANNING COMMITTEE CODE OF PRACTICE AND TERMS OF REFERENCE PDF 44 KB The Assistant Director for Law, Democracy and Governance will submit a report on changes to the constitution, in particular to amend the Planning Committee Code of Practice and Planning Committee terms of reference.
Additional documents:
Minutes: Councillor Peter Smith (Deputy Leader) moved the recommendations in the written report of the Monitoring Officer on the Planning Committee Code of Practice and terms of reference.
Councillor Stevens (Chair of the Planning Committee) seconded the proposals.
Following a vote, it was Agreed to adopt -
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ARRANGEMENTS FOR CODE OF CONDUCT COMPLAINTS PDF 83 KB The Assistant Director for Law, Democracy and Governance will submit a report asking the City council to adopt the arrangements in the written report to update the process for handling complaints under the councillors’ code of conduct pursuant to Section 28 of the Localism Act 2011. Additional documents: Minutes: Councillor Peter Smith (Deputy Leader) proposed the recommendations in the written report of the Assistant Director for Law, Democracy and Governance on Code of Conduct complaints.
The proposals were seconded by Councillor Stevens.
Councillor Wheeler moved and Councillor Bowie seconded, an amendment to add a new paragraph 1.2.4. as follows –
Following a vote, the amendment was agreed.
The main motion, as amended, was put to the vote and it was Agreed to formally adopt the arrangements for Code of Conduct complaints set out in the written report, in accordance with section 28 of the Localism Act 2011, subject to the addition of a new paragraph 1.2.4. as follows –
‘For any complaint that does not result in reference to the police, the Member (the subject of the complaint) shall be advised of the complaint within five working days. If not available at that time, full details shall be provided within a further 10 days.’
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MOTION ON NOTICE The following motion had been received from councillors in accordance with Part B, paragraph 14 of the Constitution. Additional documents: |
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Images / Sexualisation of Children and Young People PDF 51 KB To consider motions from councillors in accordance with Part B, paragraph 14 of the Constitution. Additional documents: Minutes: Councillor Kate Taylor moved and Councillor Williams seconded the following motion, as amended with the addition of clause (5) –
This council –
During the debate, the issues raised included that -
The motion, as amended, was agreed for the reasons stated.
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QUESTIONS BY COUNCILLORS Questions to the Leader, Cabinet Members and Committee Chairs covering aspects for their areas of responsibility or concern by councillors in accordance with Part B, paragraph 12 of the constitution. Additional documents: Minutes: In accordance with paragraph 12 of the constitution, the following questions were asked of the Leader, Cabinet Members and Committee Chairs covering aspects of their areas of responsibility -
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 2 and 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Additional documents: Minutes: Agreed that under Section 100A(4) of the Local Government Act 1972 the press and public are excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 2 and 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.
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REDEVELOPMENT OF THE CIVIC CENTRE AND FUTURE ACCOMMODATION REQUIREMENTS (E3) Further to agenda item 9 above, the private report submitted to Cabinet on 3 September 2013 will be submitted. Additional documents: Minutes: With reference to minute 47 above, the private Cabinet report on the redevelopment of the Civic Centre and future accommodation requirements was submitted to the City Council.
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SENIOR MANAGEMENT RESTRUCTURE (E2 and 3) The Chief Executive will submit a report on the proposed Senior Management Structure. Additional documents:
Minutes: The Chief Executive introduced her report on the Senior Management Restructure and referred to the addendum to the report which had been circulated.
Councillor Evans (Council Leader) proposed the recommendations in the written report and Councillor Fry (Leader of the Opposition) seconded the proposals.
Following a debate, Councillor Evans indicated that officers would be working with the staff side.
Agreed that –
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