Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Nicola Kirby Email: nicola.kirby@plymouth.gov.uk
Media
No. | Item | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
DEPUTY LORD MAYOR Additional documents: Minutes: The Lord Mayor advised that the Deputy Lord Mayor would join the City Council meeting on his return from Plymouth University where the formal period of reflection for schools and colleges was taking place for the Holocaust Memorial Day.
Agreed that Councillor K Foster is appointed Vice Chair of the meeting pending the return of the Deputy Lord Mayor.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
To approve and sign as a correct record the minutes of the meeting held on 25 November 2013. Additional documents: Minutes: Agreed the minutes of the meeting of the City Council held on 25 November 2013.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
DECLARATIONS OF INTEREST PDF 33 KB Councillors will be asked to make declarations of interest in respect of items on this agenda. A flowchart providing guidance on interests is attached to assist councillors. Additional documents: Minutes: The following declarations of interest were made in accordance with the code of conduct from councillors in relation to items under consideration at this meeting –
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
APPOINTMENTS TO COMMITTEES, OUTSIDE BODIES ETC The City Council will be asked to approve and /or note any appointments to committees, outside bodies etc.
Additional documents: Minutes: The City Council agreed the following change and membership of the Chief Officer Appeals Panel -
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
ANNOUNCEMENTS (a) To receive announcements from the Lord Mayor, Chief Executive, Director for Corporate Services or Assistant Director for Law, Democracy and Governance;
(b) To receive announcements from the Leader, Cabinet Members or Committee Chairs. Additional documents: Minutes: The Lord Mayor -
Councillor Evans (Council Leader) -
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
QUESTIONS BY THE PUBLIC To receive questions from and provide answers to the public in relation to matters which are about something the council is responsible for or something that directly affects people in the city, in accordance with Part B, paragraph 11 of the Constitution.
Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Civic Centre, Plymouth, PL1 2AA, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five complete working days before the meeting. Additional documents: Minutes: One question had been received from a member of the public in relation to a matter which, in the opinion of the Lord Mayor, was relevant to the business of the meeting in accordance with paragraph 10 of the constitution.
Ms Linda Crick attended the meeting to put her question and Councillor Penberthy responded as follows –
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
CABINET AND AUDIT COMMITTEE RECOMMENDATIONS Additional documents: |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Capital Programme Approvals PDF 37 KB Cabinet Member: Councillor Lowry (Cabinet Member for Finance)
The Assistant Director for Finance will submit a report on Cabinet recommendations for the following schemes to be included in the capital programme – · Land at Seaton Neighbourhood; · Primary Basic Need 2014 – 17 (Knowle and St Peter’s C of E Primary Schools).
Additional documents:
Minutes: Councillor Lowry (Cabinet Member for Finance) presented the report of Malcolm Coe (Assistant Director for Finance) on capital programme approvals in relation to Seaton Neighbourhood and Primary Basic Need (Cabinet minutes 62 and 64 referred). Councillor Williams seconded the proposals and also reported further to the Cabinet report, that Widewell Primary School had turned down the basic need funding earmarked for the school and that discussions were taking place to identify an alternative school expansion.
(At the conclusion of the item, the Deputy Lord Mayor (Councillor Churchill) resumed his position as Vice Chair of the meeting).
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Revised Council Tax Support Scheme PDF 56 KB
Cabinet Member: Councillor Lowry (Cabinet Member for Finance)
The City Council will be asked to agree that the 2013/14 Council Tax Support scheme continues for the 2014/15 financial year and that all elements of the scheme remain the same except the requirement for minimum contribution for all working age residents reducing from 25% to 20%.
The minute of Cabinet held on 14 January 2014 will be submitted together with the report considered at Cabinet. Cabinet also considered a scrutiny report on the Council Tax (attachment of earnings) which is available to view at http://aq.be/63254c
Additional documents: Minutes: Councillor Lowry (Cabinet Member for Finance) presented the Cabinet recommendation on the revised Council Tax Support Scheme (Cabinet minute 91 referred).
The proposal was seconded by Councillor Penberthy (Cabinet Member for Co-operatives and Community Development).
The City Council was advised that there was a typographical error in the Cabinet recommendation to Council and that the reduction should be from 25 per cent to 20 per cent, not from 20 to 25 per cent.
Councillor Lowry, in summing up, undertook to share the figures relating to the calculation of the cost of the liability orders with Councillor Nicholson. He also shared Councillor Penberthy’s sadness that attachment of earnings could not be made on a voluntary basis and that the local authority had to apply for them to be made through the courts, with the associated costs. He welcomed any efforts made to lobby Members of Parliament to change this process.
Following a vote, it was Agreed to approve that the 2013/14 Council Tax Support Scheme continues for the 2014/15 financial year and that all elements of the scheme remain the same except the requirement for minimum contribution for all working age residents reducing from 25 per cent to 20 per cent.
(Councillors Darcy and Nicholson declared private interests in the above item). |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Council Tax Base Setting 2014/15 PDF 48 KB Cabinet Member: Councillor Lowry (Cabinet Member for Finance)
The City Council will be asked to agree the Council Tax Base for 2014/15 Tax Setting as 67,066 Band D equivalents, which is the tax base after allowing for an estimated collection rate of 97.5%.
The minute of Cabinet held on 14 January 2014 will be submitted together with the report considered at Cabinet.
Additional documents: Minutes: Councillor Lowry (Cabinet Member for Finance) presented the Cabinet recommendation on the Council Tax Base Setting 2014/15 (Cabinet minute 92 referred). Councillor Evans (Council Leader) seconded the proposal.
Following a vote, it was Agreed to approve the Council Tax base for 2014/15 tax setting as 67,066 Band D equivalents, which is the tax base after allowing for an estimated collection rate of 97.5 per cent.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Treasury Management Strategy 2013/14 Mid-Year Review PDF 59 KB Chair of the Audit Committee: Councillor Wheeler
The City Council will receive an update on the progress and outcomes against the Treasury Management Strategy for the six month period ended 30 September 2013. It is a requirement of the CIPFA Code of Practice on Treasury Management that a full midyear report, as a minimum, is presented to Full Council.
Additional documents:
Minutes: In accordance with the requirements of the Chartered Institute of Public Finance and Accountancy’s Code of Practice, Councillor Wheeler (Chair of the Audit Committee) presented an update on the progress and outcomes against the Treasury Management Strategy for the six month period ended 30 September 2013.
The City Council noted the report.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
POLLING PLACE, POLLING DISTRICTS AND POLLING STATION ALTERATIONS PDF 64 KB The Chief Executive will submit a report on proposed changes to polling districts, polling places and polling stations.
Additional documents:
Minutes: Tracey Lee (Chief Executive) presented the report on Polling Place, Polling Districts and Polling Station Alterations, indicating that -
Councillor Peter Smith (Deputy Leader) proposed and Councillor Evans (Council Leader) seconded the recommendations in the written report with a slight amendment to recommendation 4 as shown below (additional words underlined) -
Following a vote, it was Agreed that –
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
CONSTITUTIONAL CHANGES AND THE LEADER'S SCHEME OF DELEGATION FOR EXECUTIVE FUNCTIONS PDF 45 KB The Chief Executive will submit a report on changes to the Council’s scheme of delegation for non-executive functions to reflect the new senior management structure and to inform the Council of changes to the Leader’s scheme of delegation for executive functions.
Additional documents: Minutes: Councillor Evans (Council Leader) reported an amendment to his Scheme of Delegation for Executive Functions to clarify that the Cabinet Member with responsibility for finance was responsible for housing benefit and revenues apart from the Council’s Emergency Welfare Fund and other discretionary payments, which would be the responsibility of the Cabinet Member for Co-operatives and Community Development.
The Council noted the amendment to the Leader’s scheme of delegation for executive functions.
Councillor Peter Smith (Deputy Leader) proposed and Councillor Evans (Council Leader) seconded the recommendation on constitutional changes as set out in the written report of Tracey Lee (Chief Executive).
Councillors were advised that it had not had been possible to call a meeting of the Constitutional Review Panel for these changes in view of the time constraints but that a meeting of the panel would be convened shortly.
Following a vote, it was Agreed to amend the delegation of non-executive functions within the Constitution, to reflect the new senior management restructure from a date to be determined by the Chief Executive, in consultation with the Council Leader, and that the Monitoring Officer makes any consequential amendments to the Constitution. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
PAY POLICY STATEMENT PDF 27 KB The Chief Executive will submit a statement on policies in respect of the remuneration of staff by 31 March 2014, in accordance with sections 38 and 39 of the Localism Act 2011. There are no proposed changes to policies. Additional documents: Minutes: Councillor Peter Smith (Deputy Leader) presented the Pay Policy Statement appended to the written report of Tracey Lee (Chief Executive), which was a requirement under the Localism Act 2011.
The attention of councillors was also drawn to the current review of the management structure and the adoption of the Living Wage in 2013.
The proposal was seconded by Councillor Evans (Council Leader).
Following a vote, it was Agreed to approve the Pay Policy Statement, which describes the current policies in relation to remuneration. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
MOTIONS ON NOTICE Additional documents: |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Holocaust Memorial Day - Monday 27 January 2014 PDF 48 KB To consider motions from councillors in accordance with Part B, paragraph 14 of the Constitution.
Additional documents: Minutes: Councillor Penberthy proposed and Councillor Philippa Davey seconded the following motion -
Over a thousand events will be taking place around the UK today, on Holocaust Memorial Day; and attending these will be Holocaust survivors. Locally, Solly Irving, a holocaust survivor is undertaking his annual visits to our schools to talk about his experiences as well as speaking at a public event in Crownhill. We held our Civic commemorative event yesterday at Mount Edgecombe and today there is a daylong exhibition in the University attended by many of our school children.
We, as a Council, recognise the significance of Holocaust Memorial Day as an opportunity for us all to remember the victims of the Holocaust and subsequent genocides. We are grateful that it also gives us the chance to pay tribute to those who survived and to ensure we remain aware of what can happen if prejudice, discrimination and hatred go unchallenged.
Plymouth City Council therefore resolves to –
With the consent of the Council, Councillor Penberthy was granted an extension of time to introduce his motion.
During the debate, the issues raised included that –
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Public Health Settlement - Plymouth Additional documents: Minutes: Councillor McDonald proposed and Councillor Evans seconded the following motion -
During the debate, the issues raised included –
Councillor Evans (Council Leader) accepted Councillor Bowyer’s offer to co-sign the letter to the Secretary of State and also to assist Tracey Lee (Chief Executive) in making contact with the Chief Executive of Public Health England.
Following a vote, it was Agreed that –
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
QUESTIONS BY COUNCILLORS Questions to the Leader, Cabinet Members and Committee Chairs covering aspects for their areas of responsibility or concern by councillors in accordance with Part B, paragraph 12 of the constitution. Additional documents: Minutes: Please note that questions, answers, supplementary questions and supplementary answers have been summarised.
|