Agenda and minutes
Venue: Council House (Next to the Civic Centre), Plymouth
Contact: Nicola Kirby Email: nicola.kirby@plymouth.gov.uk
Media
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To approve and sign the minutes of the meeting held on 23 March 2015 and the Council’s Annual Meeting held on 22 May 2015, as a correct record. Additional documents:
Minutes: Agreed the minutes of the meeting of the City Council held on 23 March 2015 and the Annual Meeting held on 22 May 2015, subject to the addition of two apologies at the Annual Meeting by Councillors Deacon and Kelly. |
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DECLARATIONS OF INTEREST PDF 33 KB Councillors will be asked to make declarations of interest in respect of items on this agenda. A flowchart providing guidance on interests is attached to assist councillors. Additional documents: Minutes: The following declarations of interest were made by councillors in accordance with the code of conduct in relation to items under consideration at this meeting –
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APPOINTMENTS TO COMMITTEES, OUTSIDE BODIES ETC PDF 52 KB The Head of Legal Services will submit a schedule of vacancies on committees, outside bodies etc and of changes notified to us. Additional documents: Minutes: Agreed –
(1) the following appointments –
(2) to defer one vacancy on SACRE;
(3) to note the following changes notified to the Head of Legal Services -
(4) to note the membership of the following working groups -
(Councillors Dann and Damarell declared an interest in part (f) of this item and Councillor Damerell withdrew from the meeting during consideration of this part of the item). |
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ANNOUNCEMENTS (a) To receive announcements from the Lord Mayor, Chief Executive, Assistant Director for Finance or Head of Legal Services;
(b) To receive announcements from the Leader, Cabinet Members or Committee Chairs. Additional documents: Minutes: The Lord Mayor –
Councillor Vincent referred to -
Councillor Davey referred to -
Councillor Jon Taylor referred to –
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QUESTIONS BY THE PUBLIC To receive questions from and provide answers to the public in relation to matters which are about something the council is responsible for or something that directly affects people in the city, in accordance with Part B, paragraph 11 of the Constitution.
Questions, of no longer than 50 words, can be submitted to the Democratic Support Unit, Plymouth City Council, Ballard House, West Hoe Road, Plymouth, PL1 3BJ, or email to democraticsupport@plymouth.gov.uk. Any questions must be received at least five complete working days before the meeting. Additional documents: Minutes: Four questions were submitted by members of the public for this meeting, in accordance with Part B, paragraph 11 of the Constitution. Mr Williams attended the meeting and asked the following question. Councillor Evans responded as set out below -
Mr Aldred attended the meeting and asked the following question. Councillor Lowry responded as set out below -
In the absence of Mr Kerswell, the following question and response were circulated and a written response would be sent to him after the meeting -
Ms Casey attended the meeting and asked the following question. Councillor Evans responded as set out below -
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RECOMMENDATIONS FROM CABINET AND OTHER COMMITTEES Additional documents: |
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Financial Outturn 2014/15 including Capital Programme update PDF 53 KB Cabinet Member: Councillor Lowry.
The Cabinet report together with the Cabinet minute of 9 June 2015 will be submitted. Additional documents:
Minutes: Councillor Lowry (Cabinet Member for Finance) presented the Cabinet report on the Financial Outturn 2014/15 including capital programme update. (Cabinet minute 7 was also submitted).
The recommendations in the report were seconded by Councillor Jon Taylor.
Councillor Lowry, on behalf of the Council, thanked members and officers for their hard work and in response to comments by councillors, undertook to consider –
The report was noted. |
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Audit Arrangements 2015/16 PDF 41 KB Cabinet Member: Councillor Coker
The City Council will consider the recommendation of the Tamar Bridge and Torpoint Ferry Joint Committee.
The report which was submitted to the Joint Committee will also be submitted. Additional documents: Minutes: This item was withdrawn from the agenda. |
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Cabinet Member: Councillor Smith
The City Council will be asked to consider the report of Lesa Annear (Strategic Director for Transformation and Change) on the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 and to approve amendments to the Council’s Employment Standing Orders to comply with them. Additional documents: Minutes: Councillor Smith (Deputy Leader) presented the proposed changes to Standing Orders in respect of the employment of the Chief Executive, Section 151 Officer and Monitoring Officer for approval, as recommended in the report of Lesa Annear (Strategic Director for Transformation and Change). (Chief Officer Appointments Panel minute 5 was also submitted).
The proposals were seconded by Councillor Stevens (Chair of the Constitutional Review Group) who reported that they were supported by the Constitutional Review Group.
Agreed –
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MOTIONS ON NOTICE Additional documents: |
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Government announcement on cuts to public health funding PDF 43 KB Proposed by Councillor Evans Seconded by Councillor Bowyer Additional documents: Minutes: Councillor Evans proposed and Councillor Bowyer seconded a motion on the Government announcement on cuts to Public Health funding.
The motion was agreed as follows –
We call upon the Council and the City’s Members of Parliament to write to the Under Secretary for Public Health [Jane Ellison MP] and the Chancellor of the Exchequer [George Osborne MP] asking that the government reconsider this decision or in taking it forward that they -
(Councillors Sam Leaves and Jon Taylor declared an interest in this item). |
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AMENDMENTS TO THE CONSTITUTION PDF 92 KB David Shepperd (Head of Legal Services) will submit a report proposing revisions to the Constitution following the senior management restructure; to create a separate part of the Constitution concerning delegations to officers; to include additional information about access to information for ease of reference; to update the Policy Framework to reflect changes in practice; and to include information about the Leader’s scheme of delegation. Additional documents:
Minutes: Councillor Smith (Deputy Leader) presented the proposed amendments to the Constitution for approval, as recommended in the report of David Shepperd (Monitoring Officer) subject to the replacement of Part H with the new pages appended to the order of proceedings.
The proposals were seconded by Councillor Stevens (Chair of the Constitutional Review Group) who reported that they were supported by the Constitutional Review Group.
Agreedthe constitutional amendments in Appendices A to D of the written report subject to the replacement of Part H with the new pages appended to the order of proceedings. |
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ERNEST BROCK HOME FOR THE AGED CHARITY PDF 54 KB David Shepperd (Head of Legal Services) will submit a report on a request from the Trustees of the Ernest Brock Home for the Aged Charity for the Council and the Lord Mayor to agree to the release of their respective rights to nominate persons for appointment as trustees, which would enable Plymouth Community Homes to apply to the Charity Commission to be appointed as sole corporate trustee and for the current trustees to retire Additional documents: Minutes: Councillor Penberthy (Cabinet Member for Co-operatives and Housing) presented the proposal for approval, as recommended in the report of David Shepperd (Head of Legal Services), following a request from the trustees of the Ernest Brock Home for the Aged Charity.
The proposal was seconded by Councillor Nicholson.
Agreed the grant of consent to release the rights of the Council and the Lord Mayor to nominate persons for appointment as Trustees to the Ernest Brock Home for the Aged Charity.
(Councillors Churchill, Damarell, Dann and Tuohy declared an interest in this item and Councillors Churchill, Damerell and Tuohy withdrew from the meeting during consideration of the item). |
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CHANGES TO THE SENIOR MANAGEMENT STRUCTURE PDF 65 KB Tracey Lee (Chief Executive) will submit a report on a number of changes to the senior management structure following reports to various meetings of the Chief Officer Appointments Panel. Additional documents: Minutes: Councillor Evans (Leader) presented the proposals for changes within the Senior Management Team for approval, as recommended in the report of Tracey Lee (Chief Executive and Head of Paid Service).
The proposal was seconded by Councillor Smith.
Agreed –
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QUESTIONS BY COUNCILLORS Questions to the Leader, Cabinet Members and Committee Chairs covering aspects for their areas of responsibility or concern by councillors in accordance with Part B, paragraph 12 of the constitution. Additional documents: Minutes: Questions were asked to the Leader, Cabinet Members and Committee Chairs on the following matters -
Please note that questions, answers, supplementary questions and supplementary answers are available to view on the webcast of the meeting which can be accessed on the Council’s website at plymouth.gov.uk.
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