Name

Item

Interest

Reason

Councillor Michael Leaves

Minute 106 - Motion on Notice No 19 Impending closure of Welby

Personal

Owner of care home

Councillor Lowry

Minute 106 - Minute   - Motion on Notice No 19 Impending closure of Welby

Personal and prejudicial

Family member received care at Welby

Councillor Vincent

Minute 105 - Budget and Corporate Plan and Proposed Council Tax Levels

Personal

Employee of CityBus

(a)

Jennycliff Café environmental works £0.050m;

(b)

Market electrical refurbishment (majority to follow in 11/12) £0.025m.

(1)

to accept the three recommendations of the Tamar Bridge and

Torpoint Ferry Joint Committee as follows –

?

to approve the proposed revenue budget for 2011/12 as set

out in Appendix 1 to the officer report;

?

to approve the proposed capital programme as set out in

Appendix 2 to the officer report, including provision for a

possible bridge office development subject to a

satisfactory business case, and subject to approval of

expenditure in relation to Footpath 24, Saltash as set out

in the report of the General Manager (Agenda Item No. 5);

?

to note the longer term revenue forecast to 2014/15,

including the assumption that approximately £600,000

income will be required from a toll increase at the

beginning of 2014/15 based on the current level of

reserves;

(2)

to request officers to assess the level of reserves required, to

continue to regularly review the revenue estimates and the

capital programme during 2011/12, in preparation for the

2012/13 budget to maximise efficiencies and reduce risks

around future toll increase requests prior to presentation to

appropriate Joint Committee meetings.

(a)

the Corporate Plan 2011/14 (appendix A);

(b)

the Corporate Asset Management Plan 2005 -15 (incorporating the capital programme for 2010/11 – 2014/15) (appendix B);

(c)

the medium term capital programme 2010 – 15 (appendix C);

(d)

Audit Committee minute 65 of 21 January 2011 -  Treasury Management Strategy Statement and Annual Investment Strategy 2011/12 (appendix D);

(e)

Prudential Indicators and updated Treasury Management Strategy Statement and Annual Investment Strategy 2011/12 (appendix E);

(f)

Cabinet minute 108 of 8 February 2011 – Budget and Corporate Plan Scrutiny Report 2011, including –

·      Cabinet’s response to Budget Scrutiny recommendations;

·      Overview and Scrutiny Management Board minute 95 of 26 January 2011;

·      scrutiny review report on the Budget and Corporate Plan Scrutiny 2011 (appendix F);

(g)

Cabinet minute 109 of 8 February 2011 – Budget and Corporate Plan (appendix G);

(h)

gross expenditure and income (appendix H);

(i)

proposed Council tax levels (appendix I);

(j)

proposed fees and charges (appendix J).

(a)

the development of two invest to save projects relating to intensive support for families of young people with autism and intensive parent and child assessments within the community to avoid making costly out of city placements;  

(b)

the preparation of options to be brought forward during the coming financial year, to enable the implementation of kerbside glass collection as soon as possible;

(c)

the creation of a ring fenced growth fund which would maximise opportunities from new funding streams such as the New Homes Bonus, income from the Council’s assets and those of the Council’s partners; 

(d)

the government’s allocation of additional money for pothole repairs this year and she reported that the Council would be looking at opportunities to add to this allocation. 

?

the proposals attacked low paid workers, part time workers and the most vulnerable; adults and children in care 

?

the awards received by the City Council were in relation to buildings funded by the Labour government

?

£21m of section 106 monies were owing to the City Council

?

there was a need to consider alternative forms of energy

?

the anticipated reductions in police had come to fruition

?

there  ...  view the full minutes text for item 105.

We call upon the executive or executive member to reconsider the decision to close Welby until such time that carers are assured that alternative arrangements for respite are available, appropriate and of a satisfactory standard.

?

the allocation of personal budgets was supported

?

some clients had yet to have an accurate assessment

?

there had been restricted timescales for the consultative process

?

there were concerns on the category of care 

?

IT equipment and staff training were not yet in place

?

a plea from an adult with learning difficulties would be passed to Councillor Monahan (Cabinet Member for Adult Health and Social Care)

?

places at guest houses were not appropriate for this use

?

it was accepted that Welby was unsuitable for future care needs

?

the Task and Finish Group had scrutinised the proposals and found that there were alternative arrangements which were appropriate and of a good standard

?

only three regular users had not reached their final assessment

?

arrangements were being finalized for two people with regard to short breaks

From

To

Subject

1

Councillor Evans

CouncillorMrs Watkins

Question at the last meeting of the City Council, concerning the Council’s response to the Ministry of Justice Green Paper on access to justice and the response by Councillor Mrs Watkins.  Subsequent response had been received indicating that the Council had decided not to respond to the Green Paper.   

CouncillorMrs Watkins indicated that she had responded to Councillor Evans and that clarification was being sought before a response could be made to the Green Paper.                                       

The Lord Mayor asked that the Head of Legal Services contact Councillor Evans after the meeting, to discuss a potential formal complaint.

2

Councillor Haydon

Councillor Bowyer

Local Government Pension Scheme – request for the Chief Executive to allow members of the scheme up to one hour off to be briefed by trades’ unions on the proposals and implications of opt out.

Councillor Bowyer indicated that proposals on levels of contributions next year, had not been agreed.   He agreed to take advice on the specific enquiry about one hour off and to respond to Councillor Haydon on this and on the latest perception of the proposals and their implications.

3

Councillor Williams

CouncillorWigens 

Criteria for subsidising bus routes and what was an acceptable distance to access transport?

CouncillorWigens responded that the criteria were available from the transport department on request.  He indicated that acceptable distances depended on the individual and the transport officers tried, where possible, to make sure that people could get to certain places within a reasonable distance.

4

CouncillorRennie

CouncillorWigens

Lack of consultation with councillors, residents and traders on forthcoming disruption from works to gas mains at the Barbican. 

CouncillorWigens responded that the works were being undertaken by a statutory undertaker and that the City Council had little control. Although he knew about the works around Christmas time, he was waiting for the details to be finalised.  Clive Perkin and Tom White would be happy to provide reasons, in writing, if required. He was hoping that there would be some flexibility on when the works were carried out.

With regard to future works, he had no objection to the transport department liaising with ward councillors or businesses when details of schemes were known.

5

Councillor Haydon

Councillor Bowyer

With reference to his earlier question on the Local Government Pension Scheme, the figures quoted by Councillor Bowyer on the impact of the proposals (72% people would not be affected by the changes, where earnings were  under £24k) were challenged

Councillor Bowyer confirmed the figures and agreed to share details with Councillor Haydon as and when they were available.

6

Councillor Williams

Councillor Sam Leaves

Was Councillor Sam Leaves seeking to provide a Devon wide emergency planning service for Devon? If so, could she assure that Plymouth  ...  view the full minutes text for item 108.

From

To

Subject

1

Councillor Evans

Councillor Mrs Pengelly

Leisure management contract award: how much money would be saved by the externalisation of the leisure department?

Councillor Mrs Pengelly indicated that tenders were received on 28 January.  Officers were reviewing the responses.  The preferred bidder would be confirmed on 7 March with the contract award in April.

2

Councillor Evans

Councillor Mrs Pengelly

Leisure management contract award: would redacted information be provided or would members have the opportunity to examine numbers before the decision was made?

Councillor Mrs Pengelly indicated that she would take advice and respond to Councillor Evans.

3

Councillor Williams

Councillor Mrs Watkins

Contract award for children’s services:  why was the process so wrong and when will the children’s centres have the information to plan services?

Councillor Mrs Watkins indicated that the original timetable was to tender in January with a start date on 1 April.  As the tender was initiated in a period of change, the tender had been issued subject to disruption.  Following tender evaluation in December, it needed to progress to clarification and all tenderers were invited to interview as it was too close to score to justify award.  It was delayed due to funding changes for the centres.  The funding announcement was made in December and a tender award report would be submitted to Cabinet once the budget was agreed.

4

Councillor Gordon

Councillor Mrs Watkins

Contract award for children’s centres: asked to clarify the centres involved.

Councillor Mrs Watkins indicated that those out to tender were those in the private and voluntary sector.

5

Councillor Williams

Councillor Mrs Watkins

Contract award for children’s centres: she requested a copy of the answer to her previous question, in writing.  She also asked why some councillors had received an invite to a briefing and others, including her, had not.

Councillor Mrs Watkins responded that in response to a call in, she had agreed to consult with councillors. For meetings on individual centres, she had arranged for invites to be sent to local councillors.

6

Councillor Williams

Councillor Mrs Watkins

Contract award for children’s centres: was the Forward children’s centre up for tender and if so, why had she received no invite?

Councillor Mrs Watkins responded that she understood that all local councillors had received an invite.  If they had not received one, she apologised and would ensure that they received one.  It might be that invites had not gone out yet and she undertook to investigate.