(a)

considered the report from the Director for Public Health;

(b)

heard from the applicants as follows:

·         The applicant already holds a licence however this does not cover alcohol.  Where events have required alcohol this has been done by TEN but did not have the level of control which the applicant required as it is not possible to put conditions on a TEN;

·         This application mirrors the existing licence except that it adds alcohol with an increase in some conditions;

·         The application was for midnight to cover the eventuality of an event over running by 10 minutes or for such an occasion as the Jubilee/Royal Wedding;

·         The conditions on the premises licence would be enforced against anyone using the Hoe for a licensed event (by way of conditions on a licence/contract granted to the user);

·         The Designated Premises Supervisor (DPS) would be appointed for a limited time and would be under the direct control of the Events Team. This person would be vetted to ensure they were suitable (e.g. by looking at their history);

·         They had carried out a 2000 letter drop to houses in the area as an invite to come and talk to the Events Team.  A drop in session had taken place at the Duke of Cornwall hotel, attended by 8 people to discuss events on the Hoe and the application.  The team had been there for 6 hours;

·         Having spoken to local residents, lessons had been learnt from previous events such as MTV and extra security will be used to protect people’s gardens;

·         There had been no representations from Responsible Authorities about the application;

·         At any event they work with the Health and Safety Executive and Public Protection Service to minimise any issues;

·         Public Protection Service will be at the MTV event to monitor noise and to report back to the Events Team if there are any problems so that they can be addressed. The Public Protection Service have put together a noise guidance document for organisers to help address any issues. There is also directional sound equipment available which helps reduce problems;

·         They have a large number of stewards and SIA security at events whose job it is to watch the crowds and who should spot any issues with vulnerable children or adults.  These staff will also be responsible for dealing with any anti-social behaviour and if anyone is found to be heavily intoxicated they will be removed and taken to a safe place;

·         In relation to litter issues, there would be a post event litter clean up (a full sweep) which would start at 11.30 pm so that the Hoe and surrounding area would be clean by 6.30 am;

·         Many of the events will not take place in the evening and they have around 20 events per year;

·         Alcohol is only to be sold at planned events and usually the earliest this takes place is 10 am;

·         A condition relating to the DPS had been agreed with the Police as detailed  ...  view the full minutes text for item 4.