(a)

considered the report from the Director of Public Health;

(b)

heard from the applicants that the application for the Temporary Event Notice (TEN) was for Saturday 3 October 2015 from 11 pm until 2 am Sunday 4 October 2015 for a wedding reception with a pay bar for a maximum of 190 people.  The licensable activities intended with the notice are: the sale by retail of alcohol; the provision of regulated entertainment and the provision of late night refreshment;

(c)

prior to the meeting the applicants, having considered the objection from Environmental Health, produced an e-mail within which they indicated they would be amending their application to exclude live music after 11 pm and proposed the following arrangements in an attempt to alleviate concerns and which they felt would make a considerable difference –

·         they also had new figures for the days event; 90 guests will attend during the day with a further 60 arriving for the evening making a new total of 150 people (less a percentage of guests in the evening, as no shows - as with every event);

·         whilst their intention by making the TENs application was to be able to offer their clients the opportunity to purchase alcoholic drinks during the planned event they did not intend to offer live music or suggest that it is permitted past 11 pm. They explained that this was their first and only TENs application notice they intended to submit this year.  All other bookings planned fall within their current licence with serving of drink stopping at 11 pm and all guests have left the premises by midnight;

·         they have appointed the services of an acoustic consultant for Saturday 3 October 2015 who will monitor the noise levels from within the grounds of Residence One, throughout Royal William and Admiralty Road.  This company has had experience of working with another authority to reduce the complaints received in Plympton from the Volksfest.  They are more than willing to work with the Environmental Health Department on this date to overcome and establish an acceptable standard for all concerned.  The aim of this collaboration will be to work within the 5DB level that may be acceptable;

·         they will be appointing a designated responsible person within Will's at One who will supervise any entertainment provided, consciously focusing on noise pollution from entertainment and guests in attendance; 

·         a notification letter to be issued to the residents of Admiralty Road and immediate adjoining premises.  This they felt will provide them with plenty of notice for such an event and details with timings of the event, including an immediate contact name and telephone number for the appointed designated responsible person for that event;

·         they are also investigating various forms of volume limitation controls eg electronic noise limit systems, where the volume is unable to go higher than the limits set by their conclusions from sounds tests and onsite 'Live' survey reports;

·         they had also established that the placement of live music within  ...  view the full minutes text for item 14.