No. |
Item |
53. |
DECLARATIONS OF INTEREST
Members will be asked to make
any declarations of interest in respect of items on this
agenda.
Minutes:
There
were no declarations of interest in accordance with the code of
conduct.
|
54. |
MINUTES PDF 75 KB
To sign and confirm as a
correct record the minutes of the meeting held on 24 October
2013.
Minutes:
Agreed that the
minutes of the meeting of the South West Devon Waste Partnership
Joint Committee held on 24 October 2013 are confirmed as a correct
record.
|
55. |
CHAIR'S URGENT BUSINESS
To receive reports on business
which, in the opinion of the Chair, should be
brought forward for urgent consideration.
Minutes:
There
were no items of Chair’s urgent business.
|
56. |
PROJECT UPDATE
Members will receive a verbal
project update from Mark Turner, Project Director.
Minutes:
The
Partnership received a verbal project update report from Mark
Turner, Project Director. Members were
informed that since the last committee –
(a)
|
work on
the site was progressing well;
|
(b)
|
Hot
Commissioning was due to commence in late 2014;
|
(c)
|
IT
systems and interfaces were being developed;
|
(d)
|
Barry
Ashbee had been recruited as the
Contract Manager and would take over the role of Authority
Representative from Martin Pollard;
|
(e)
|
Martin
Pollard, Project Manager, was leaving the Council within the next
three months to take up alternative employment.
|
The
Chair thanked Mark Turner for his report.
|
Councillor Michael Leaves proposed a vote of thanks for Martin
Pollard. This was seconded by
Councillor Croad.
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57. |
UPDATE OF MVV CONSTRUCTION PROGRAMME AND SITE ACTIVITIES
Members will receive a
presentation summarising MVV’s construction progress and site
activities from Martin Pollard, Project Manager.
Minutes:
Martin
Pollard, Project Manager, gave a presentation providing an update
on MVV’s construction programme and site activities since
October. Members were informed that
since the last committee –
(a)
|
construction activities continued on-site – the turbine
had been installed and the boiler pressure test was successfully
completed;
|
(b)
|
MVV was
holding to the reported six week delay;
|
(c)
|
the
start of Hot Commissioning was due in November 2014, with
operational service due to commence in January 2015;
|
(d)
|
in the
period November 2013 – March 2014 there had been five
planning condition contraventions involving exceeding site working
hours. All were minor breeches and had
been self-reported by MVV;
|
(e)
|
a
sub-station planning application for Goschen Yard had been approved;
|
(f)
|
the
following works had been completed or were ongoing
–
·
boiler interconnections;
·
cladding and roofing works;
·
steelwork remediation;
·
mechanical and electrical services;
·
reception hall slab had been completed
·
steel frame was being erected;
|
(g)
|
MVV’s future activities included –
·
steam cycle works to connect to turbine;
·
air cooled condenser installation;
·
cladding and roofing;
·
fit out of offices and control room.
|
The
Chair thanked Martin Pollard for his report.
|
|
58. |
OVERVIEW OF PROJECT COMMUNICATIONS
Members will receive an update
from Liz Waugh on communication activity from October 2013 –
April 2014.
Minutes:
Liz
Waugh, the Partnership’s Communication Consultant provided a
verbal update on recent and upcoming communication
activity. Members were informed that
–
(a)
|
communication activity had been moderate and low key, with
little interest from the media due to –
·
the recent bad weather;
·
Christmas;
·
the media focus on the waste plant in
Exeter;
|
(b)
|
the
media had been kept up-to-date with recent developments;
|
(c)
|
some
general enquiries had been received from Members of
Parliament;
|
(d)
|
MVV had
recently been awarded a Gold Constructors’ Award;
|
In
response to members’ questions it was reported that
–
|
(e)
|
an announcement
was still to be made regarding the disposal of bottom ash from the
Exeter EfW plant. Viridor is the
Contractor for the Exeter EfW.
|
The
Chair thanked Liz Waugh for her report.
|
|
59. |
UPDATE OF SWDWP PROJECT PROGRAMME PDF 91 KB
Members will receive a project
update from Mark Turner, Project Director.
Minutes:
Mark
Turner, Project Director, presented the latest Project Programme
and informed members that construction on site was progressing
well. There remained a six week
delay.
Members
noted the project programme.
|
60. |
INCINERATOR BOTTOM ASH
Members
will receive a presentation on Incinerator Bottom Ash (IBA) by Paul
Carey (MVV).
Minutes:
Paul
Carey, Managing Director of MVV Environment Devonport Ltd, gave a
presentation on Incinerator Bottom Ash (IBA). Members were informed that –
(a)
|
MVV
were still considering their options following the Planning
Inspector’s recent decision to uphold Devon County
Council’s planning decision to refuse permission for an IBA
facility at Buckfastleigh;
|
(b)
|
a
search was now on for an alternative site locally for this facility
and several landowners had approached MVV to discuss
sites;
|
(c)
|
further
details regarding possible sites were not yet available due to
confidentiality for the parties involved;
|
(d)
|
the UK
market leader in the disposal of IBA was Ballast Phoenix, a UK
based Dutch company;
|
(e)
|
MVV
were in partnership with Rock Solid BV, a Dutch company, who in
turn were in partnership with NRC, a company who specialised in
metal separation;
|
(f)
|
a container of
IBA was circulated for members’ inspection. Members were provided with more information
regarding IBA and were informed that –
|
|
·
IBA was the part of waste that would not burn in an
incinerator;
·
the subsequent processing of IBA was best completed
in the open air;
·
IBA was usually left for three to four weeks before
processing;
·
IBA was sprayed with water to dampen it and ensure
it did not become dusty;
·
IBA was separated into different grades for the
construction industry;
·
there were different uses for IBA;
·
a filtering system at the EfW prevented large items from entering the
IBA;
·
ferrous and non-ferrous metal was removed from the
system and recycled;
·
the IBA process is very simple and does not use
complex equipment;
|
In
response to members’ questions it was reported that
–
|
(g)
|
it was planned
to deal with IBA locally as soon as a suitable site had been
located and the relevant approvals and site development had been
completed. There were currently two
sites in mind. It was hoped that the
site would be close to the EfW site and
preferably along the A38 corridor;
|
(h)
|
it was
entirely possible that the IBA facility could operate in close
proximity to housing;
|
(i)
|
it was possible
that the facility could be located on a site that is currently
being used for waste management.
|
The
Chair thanked Paul Carey for his report.
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61. |
COMMUNITY LIAISON PRESENTATION
MVV’s Community Liaison Manager, Jane Ford will update
Members on communication and liaison activities.
Minutes:
Jane
Ford, MVV Community Liaison Manager gave a presentation and
provided members with an overview of MVV’s community
engagement and communication activities.
Members were informed that
–
(a)
|
this
was the first update from the MVV Community Liaison Manager since
July 2012, and there had been a large amount of activity in that
time;
|
(b)
|
strong
links had been established with City College Plymouth, University
Technical College, scout groups and local primary schools (in
particular Weston Mill Primary, who had recently sent a class of
four/five year olds to view the site);
|
(c)
|
MVV
were strongly involved in environmental matters and had introduced
a scheme for the maintenance and improvement of Blackie Woods for
the benefit of the public, which included the introduction of bird,
bat and insect boxes to encourage wildlife into the
area;
|
(d)
|
there
were approximately 300 construction workers on site at the moment
who were using local goods and services;
|
(e)
|
33 full
time jobs would be created for the operation of the facility and
where possible staff would be recruited locally with the creation
of a further 70 indirect jobs (eg
catering, cleaning, maintenance);
|
(f)
|
MVV had
signed up to the 1000 Club, a campaign in Plymouth where companies
had committed to support young people into employment, whether that
be through work experience, apprenticeship, graduate internships or
employment;
|
(g)
|
MVV
were a member of the City College Plymouth Employer Endorsement
Scheme, whereby they supported and contributed to the
students’ learning and development;
|
(h)
|
regular
newsletters were distributed by MVV to local households;
|
(i)
|
additional letters were sent on an ad hoc basis;
|
(j)
|
monthly
drop-in sessions for local residents were held at the Tamar View
Community Resource Centre in Barne
Barton;
|
(k)
|
MVV
were working with the community (including the Incinerator Liaison
Committee, North Yard Community Trust, local residents and local
housing associations) to address major issues of
concern;
|
(l)
|
the
Incinerator Liaison Committee had increased its membership and was
holding regular meetings;
|
(m)
|
the North Yard
Community Trust had approved grants totalling £95k to
date. Recent awards included –
new bells for St Budeaux Parish Church,
camping equipment for Keyham Scout
group and football equipment for Weston Mill Mini
Kickers;
|
(n)
|
there
had been a great deal of interest and concern from local
residents;
|
(o)
|
the
Community Liaison Manager participated in various activities in
local schools including –
·
Environment/Science Weeks;
·
Gifted and Talented literacy initiatives;
·
Science, Technology, Engineering and Mathematics
(STEM) events;
·
‘Getting Girls into Engineering’
event;
·
waste challenges;
|
(p)
|
construction of the Visitor Centre, located in the
administration building, was now nearly complete;
|
(q)
(r)
|
there
was a requirement for ongoing training for operational staff, which
included further education and continued professional development
(CPD);
MVV are
keen to promote the ‘3Rs’ initiative –
‘Reduce, Reuse, Recyle’ as
well as recovery and had been involved in a number of activities to
emphasise the 3Rs.
|
The Chair thanked Jane Ford for
her presentation.
|
62. |
DATE AND LOCATION OF NEXT MEETING
The
next meeting is scheduled for 23 October 2014 in Torbay.
Minutes:
Agreed that the next
meeting will be held on Thursday 23 October 2014 in
Torbay.
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63. |
EXEMPT BUSINESS
To consider passing a
resolution under Section 100A(4) of the
Local Government Act 1972 to exclude the press and public from the
meeting for the following item(s) of business on the grounds that
it (they) involve the likely disclosure of exempt information as
defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as
amended by the Freedom of Information Act 2000.
Minutes:
To consider passing a
resolution under Section 100A(4) of the
Local Government Act 1972 to exclude the press and public from the
meeting for the following item(s) of business on the grounds that
it (they) involve the likely disclosure of exempt information as
defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as
amended by the Freedom of Information Act 2000.
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64. |
REVIEW OF COMMUNITY FUNDING PROVISION AT CONTRACT EXPIRY (E3)
Members
will receive a presentation on the financial and legal position of
extending any Community Fund payment after the 25 years should
there be a contract extension.
Minutes:
Martin
Pollard, Project Director, and Chris Randall, Strategic Finance
Manager, gave a verbal update on the financial and legal position
relating to extending any Community Fund payment and the likely
gatefee payments at the end of the 25
year contract and after the 25 years should there be a contract
extension.
A
motion was moved by the Chair as follows –
‘Any change or extension to the Community Fund will be
debated and a decision by the partnership will be made at the
relevant time, ie
2037’.
The
motion was seconded by Councillor Croad
and was carried following a vote.
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