In accordance with the Joint Working Agreement a new Chair will be elected from Torbay Council’s Committee members. 

The new Chair will invite nominations for a new Committee Vice-Chair in accordance with the Joint Working Agreement and a new Vice-Chair will be elected from Plymouth City Council’s Committee members.

Agreed that in accordance with the Joint Working Agreement Schedule C clause 4 –

(1)   Councillor David Thomas is appointed as Chair until the first meeting of the Joint committee after 1^st May 2020;

(2)   Councillor Mark Coker is appointed as Vice Chair until the first meeting of the joint committee after 1^st May 2020.

To introduce attendees and receive apologies for non-attendance submitted by Members.

The Chair thanked the Committee Members for attending and asked if everyone could introduce themselves to the Committee.

Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest made by members in accordance with the code of conduct.

To sign and confirm as a correct record the minutes of the meeting held on 26 July 2018.

Agreed the minutes of meeting held on 26 July 2018 were an accurate record.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s urgent business.

To receive a presentation summarising the performance of the contract and facility for 2018/19 and its current status.

To receive an introduction and presentation from Paul Carey; MVV Managing Director summarising MVV’s business performance.

Ashleigh Sherrell (SWDWP Project Co-ordinator) provided members with details of the SWFWP annual performance summary and project update.

The highlight included –

(a)  SWDWP Overview of 2018/19

•       1 millionth tonne processed

•       Good operational year

•       Growth in school visits

•       Successful open day

•       New maintenance philosophy

•       Mid Devon DC waste deliveries

•       Agreed trial for testing alternative odour control system

•       Accredited to new ISO standards

•       97% Operator Monitoring Assessment score from Environment Agency

•       MED 29 full time staff in place

•       MEL support staff increased by 50%

PERFORMANCE

To receive an update on community interface, communications and educational activities from Jane Ford; MVV Community Liaison Manager.

Jane Ford (MVV Environment Devonport) provided members with a presentation of the Community Interface, Communication and Education Update.

The presentation included –

Community Communications April – September 2019

Summary Media

Complaints 1

1noise complaint during plant shutdown in June

Enquiries 3

(via email / telephone)

Enquiries regarding plant emissions and funding for scout badges

Compliments 19

Positivecomments and thanks received in response to site visits

LiaisonGroups 1

Incinerator Liaison Committee meeting held in July

ConsentBreaches 5

Schedule 5 notifications submitted to the EA on 14^th June and 23^rd July for exceedance of half hourly emissions

To agree the 15 October 2020 as the date of the next meeting.

The date of the next meeting was agreed as the 15 October 2020.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Agreed that, under section 100 (A)(4) of the Local Government Act, 1972, the press and public are excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of part 1 of schedules 12A of the Act, as amended by the Freedom of Information Act 2000.

Members will receive a presentation from Ashleigh Sherrell summarising the contract’s commercial performance and any issues faced for contract year 2018/19 and the partnership’s budget forecast and allocations for 2019/20.

Members were provided with an update on the Commercial Contract Performance and Issues Summary and SWDWP accounts.