Agenda and minutes

South West Devon Waste Partnership - Thursday 18 November 2021 10.00 am

Venue: Warspite Room, Council House. View directions

Contact: Jamie Sheldon  Email: democraticsupport@plymouth.gov.uk

Items
No. Item

1.

APPOINTMENT OF CHAIR AND VICE CHAIR

In accordance with the Joint Working Agreement a new Chair will be elected from Devon County Council’s Committee members.

 

The new Chair will invite nominations for a new Committee Vice-Chair in accordance with the Joint Working Agreement and a new Vice-Chair will be elected from Torbay Council’s Committee members.

Minutes:

Agreed that in accordance with the Joint Working Agreement Schedule:

 

1)

Councillor Roger Croad is appointed as Chair

2)

Councillor Jermaine Attiya-Alla is appointed as Vice Chair

 

2.

INTRODUCTIONS AND APOLOGIES

To introduce attendees and receive apologies for non-attendance submitted by Members.

Minutes:

The Chair thanked the Committee Members for attending and asked if everyone could introduce themselves to the Committee.

Cllr Hart, Cllr Thomas and Cllr Morey sent apologies for absence.

 

3.

DECLARATIONS OF INTEREST

Members will be asked to make any declarations of interest in respect of items on this agenda.

Minutes:

No declarations of interest were made.

4.

MINUTES pdf icon PDF 267 KB

To sign and confirm as a correct record the minutes of the meeting held on  15/10/2020.

 

Minutes:

The Committee approved and confirmed the minutes of the meeting held on 15 October 2020.

5.

CHAIR'S URGENT BUSINESS

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

There were no items of Chair’s urgent business.

6.

CONTRACT AND FACILITY PERFORMANCE AND CURRENT STATS pdf icon PDF 2 MB

To receive a presentation summarising the performance of the contract and facility for 2020/21 and its current status.

 

To receive a presentation from Mike Turner; MVV Managing Director summarising MVV’s business performance.

Minutes:

Mike Turner (Managing Director, MVV) and Jane Ford (Community Liaison Manager, MVV) introduced the presentation highlighting -

 

a)

Facility performance exceeded the plant design but there were increased issues in 2021, including 6 unplanned shutdowns.

b)

The COVID-19 pandemic had presented issues but the operational service was largely unaffected.

c)

The COVID-19 pandemic impacted community and education offerings significantly due to site visits being cancelled. Virtual offerings were adapted and implemented to overcome this.

d)

A crane fault had led to first Contingency Event.

e)

There had been 2 justified complaints.

 

Ashleigh Sherrell (Contract Manager, SWDWP) presented information on the performance of the contract and partnership and highlighted –

 

a)

The Annual waste throughput of the facility was 257,454.

b)

Waste increases experienced by the partnership were due to unpredicted waste arising as a result of the COVID19 pandemic.

c)

A crane failure had led to 1 day of waste diversion to landfill under contingency arrangements.

d)

Annual outage conducted in October 2021, delayed from June 2021 due to difficulties presented by restrictions in place due to the COVID19 pandemic. All works were completed 1 day ahead of schedule and only 1 complaint was reported throughout.  

e)

Continued engagement with the Information Team and Information Commissioner regarding FOI queries from a local resident.

 

In a discussion following these presentations the following points were raised –

a)

The IBA site was located in Hill Barton.

b)

Both of the justified complaints were confirmed to be noise related and were resolved promptly as they related to operations on site.

c)

The crane issues were due to an electronic fault, not mechanical. MVV had 3 cranes so maintenance could be carried out whilst the others were in operation.

d)

School visits had resumed in line with government guidance relating to the COVID19 pandemic.

e)

It was confirmed that the contractual arrangements meant that MVV had absorbed the cost of any waste diversion in the contingency event.

 

7.

COMMUNITY INTERFACE, COMMUNICATIONS AND EDUCATIONAL PRESENTATION pdf icon PDF 1 MB

To receive an update on community interface, communications and educational activities from Jane Ford; MVV Community Liaison Manager.

Minutes:

The Committee received an update on community interface, communications and educational activities from Jane Ford Jane Ford (Community Liaison Manager, MVV).

8.

DATE AND LOCATION OF NEXT MEETING

To agree the 20 October 2022 as the date of the next meeting.

Minutes:

The Committee agreed the next meeting would take place on 20 October 2022 as the next meeting at Warspite Room, Council House, Plymouth.

9.

EXEMPT BUSINESS

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

Minutes:

The Committee passed a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. PART II (PRIVATE MEETING) AGENDA MEMBERS OF THE PUBLIC TO NOTE that under the law, the committee is entitled to consider certain items in private.

10.

COMMERCIAL CONTRACT PERFORMANCE AND ISSUES/SOUTH WEST DEVON WASTE PARTNERSHIP ACCOUNTS

Members will receive a presentation from Ashleigh Sherrell summarising the contract’s commercial performance and any issues faced for contract year 2020/21 and the partnership’s budget forecast and allocations for 2021/22.

Minutes:

Ashleigh Sherrell (Contract Manager, SWDWP) updated the Committee on the contract’s commercial performance and any issues faced for contract year 2020/21 and the partnership’s budget forecast and allocations for 2021/22.