Agenda and minutes
Contact: Ross Johnston, Democratic Support Email: ross.johnston@plymouth.gov.uk
No. | Item | ||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
INTRODUCTIONS AND APOLOGIES To introduce attendees and receive apologies for non-attendance submitted by Members. Minutes: Councillor Roger Croad welcomed members to the meeting. |
|||||||||||||||||||||||||||||||
DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect to items on this agenda. Minutes: There were no declarations of interest. |
|||||||||||||||||||||||||||||||
APPOINTMENT OF CHAIR AND VICE-CHAIR The current Committee Chair will invite nominations for a new Committee Chair and Vice Chair in accordance with the Joint Working Agreement and a new Chair and Vice Chair will be elected. Minutes: Agreed that in accordance with the Joint Working Agreement Schedule C clause 4 –
|
|||||||||||||||||||||||||||||||
To sign and confirm as a correct record the minutes of the meeting held on the 22 April 2010. Minutes: Agreed that the minutes of the meeting of the South West Devon Waste Partnership Joint Committee held on Thursday 22 April 2010 are confirmed as a correct record. |
|||||||||||||||||||||||||||||||
CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. |
|||||||||||||||||||||||||||||||
OBSERVER MEMBERS The Chair referred to Councillors Brazil, Doggett and Vincent who had been appointed as observers to the South West Devon Waste Partnership and indicated that he would welcome the views of the councillors on agenda items.
Agreed that approval is given for the councillors appointed as observers to the South West Devon Waste Partnership, to participate on agenda items in all meetings. |
|||||||||||||||||||||||||||||||
Members will receive an update on the project from Mark Turner, Project Director. Minutes: The Partnership received a Project Update Report from the Project Director. Members were informed that –
Members commented that the Marchwood visit had been very useful and the way that the process of the plant was explained should be considered by the Partnership in future public roadshows when explaining issues to members of the public. |
|||||||||||||||||||||||||||||||
OVERVIEW OF PROJECT COMMUNICATIONS PDF 274 KB Members will receive a report on communication activity from April to July 2010 and a summary of the general questions received in the last three months from members of the public, including the partnership responses. Minutes: The Project Director presented a report on recent and upcoming communication activity. Members were informed that –
|
|||||||||||||||||||||||||||||||
PRESENTATION BY THE HEALTH PROTECTION AGENCY Members will receive a presentation from Peter Smith of the Health Protection Agency relating to energy from waste facilities. Minutes: The Partnership received a presentation from the Health Protection Agency (HPA) on energy from waste facilities. In attendance to present to the Partnership was Peter Smith, Health Protection Practitioner from the South West Peninsula Health Protection Unit. Members were advised that –
Following questions from members it was reported that –
The Chair thanked Peter Smith, Health Protection Practitioner for his attendance.
Agreed that a report be presented to the next meeting of the Partnership Committee comparing impacts of EfW technology against landfill and other technologies in a format that can be used for public information. |
|||||||||||||||||||||||||||||||
JOINT SCRUTINY REVIEW Members will receive an update on the proposal to undertake a joint scrutiny review. Minutes: The Partnership received an update on the joint scrutiny review from Kate Spencer, Scrutiny Lead Officer at Torbay Council. Members were advised that –
The Chair thanked Kate Spencer, Scrutiny Lead Officer for her attendance. |
|||||||||||||||||||||||||||||||
DATE AND LOCATION OF NEXT MEETING The next Committee meeting is proposed for 28 October 2010 in Torbay at a venue to be confirmed. Minutes: This item was taken under Part II. |
|||||||||||||||||||||||||||||||
EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 3 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: Agreed that, under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. |
|||||||||||||||||||||||||||||||
OVERVIEW OF CURRENT SOLUTIONS AND BIDDERS INVITED TO CONTINUE CALL FOR FINAL TENDER (CFT) (E3) Members will be informed of the progress of the two solutions offered by the two remaining bidders who were selected to continue from the ISDS main stage. Minutes: The Project Director gave an update including a short presentation on the key developments and changes of each solution proposed by the short listed bidders. Members were informed that –
|
|||||||||||||||||||||||||||||||
APPROVAL OF SPECIFIC EVALUATION CRITERIA, WEIGHTINGS AND METHODOLOGY FOR JUDGING BID SOLUTIONS IN RESPONSE TO CALL FOR FINAL TENDERS (E3) Members will receive an overview presentation and consider a report submitted to the Joint Committee for approval of evaluation criteria, weightings and methodology. Minutes: The Project Director and the Project Manager presented a report and presentation on ‘approval of specific evaluation criteria and methodology for judging bidders’ responses to the Call for Final Tender’. The partnership was informed that –
Agreed that –
|
|||||||||||||||||||||||||||||||
PROPOSED REVISED PROJECT PROCUREMENT AND CONTRACT SIGN-OFF PROGRAMME (E3) Members will receive the latest proposed project procurement and contract sign-off programme from Mark Turner, Project Director. Minutes: The Project Manager gave a presentation summarising the contract finalisation and sign-off process for Member’s information and the Project Director presented the current and a proposed revised Project Programme to the end of the procurement process. The project Director explained that, in order to meet the deadlines of selecting the preferred bidder and receiving approvals from the three authorities Executive’s and WIDP of the final business case, it was necessary to bring the Partnership Committee meeting in January 2011 forward to December 2010 to meet the proposed project schedule.
Agreed to –
|
|||||||||||||||||||||||||||||||
DATE AND LOCATION OF NEXT MEETING Minutes: Agreed that –
|