Agenda and minutes
Venue: THE BOARDROOM, TOWNHALL, TORQUAY
Contact: Ross Johnston, Democratic Support Email: ross.johnston@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect to items on this agenda. Minutes: There were no declarations of interest. |
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MINUTES To sign and confirm as a correct record the minutes of the meeting held on the 22 July 2010. Minutes: Agreed that the minutes of the meeting of the South West Devon Waste Partnership Joint Committee held on Thursday 22 July 2010 be confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s Urgent business. |
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PROJECT UPDATE Members will receive an update on the project from Mark Turner, Project Director. Minutes: The Partnership received a Project Update Report from the Project Director. Members were informed that –
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OVERVIEW OF PROJECT COMMUNICATIONS PDF 198 KB Members to receive a report on communication activity from July to October 2010 and a summary of the general questions received in the last three months from members of the public, including the partnership responses. Minutes: The Project Director presented a report on recent and upcoming communication activity. Members were informed that –
Agreed that further information on the Peterborough model and DAIA proposals was required. |
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COMPARISON OF IMPACTS OF EFW, LANDFILL AND OTHER TECHNOLOGIES PDF 181 KB Members to receive a report comparing impacts of EfW technology against landfill and other technologies. Minutes: Project Officer, Ben Jennings presented a paper as requested during the 22 July 2010 Committee meeting on assessing and comparing waste disposal technologies. Members were informed that -
a. there were impacts associated with all forms of waste management. However, the only waste management activity that specifically required a facility to be a certain distance from human habitation was composting;
b. this review identified that although EfW received more focus than other technologies, the risks associated with modern EfW were deemed very small and barely noticeable. This was documented within numerous pieces of research. Even under strict interpretations of the worst case scenario, Energy from Waste causes no more than 0.5% change in the natural environment and although it did produce large quantities of CO2 this should be compared with producing the energy through alternative means such as burning fossil fuels.
Agreed that the report would be published on the Partnership website. |
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JOINT SCRUTINY REVIEW PDF 359 KB Members will be presented with the report dated September 2010 from a Joint Scrutiny Review panel for their consideration. Minutes: Councillor Pete Addis presented the report to the Joint Working Committee. Members were informed that –
a. point 4.7 of the report the panel felt the process was more of an overview rather than scrutiny. However, given the restrictions placed on the panel due to commercial sensitivities and time constraints he believed it was a worthwhile process and the report was agreed unanimously by the panel;
b. the review focused on four areas of questioning:
· funding and affordability; · population and waste stream projections; · lessons learnt elsewhere; · contingency plans.
The Chair thanked Councillor Addis for a productive and well chaired Joint Scrutiny and advised the Partnership would review the report and the recommendations. |
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DATE AND LOCATION OF NEXT MEETING The next Committee meeting is proposed for 16 December 2010 in Plymouth at the Council House, Armada Way, Plymouth. Minutes: The next Committee was proposed for the 16 December 2010 in the Council House, Armada Way, Plymouth. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 3 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: Agreed that, under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. |
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JOINT SCRUTINY REVIEW - RESPONSE TO RECOMMENDATIONS (E3) Members will be asked to consider and agree responses to the eight recommendations made within the Joint Scrutiny Review report dated 2010, three of which are specifically for the Partnership and five for each of the Partnership Authorities. Minutes: The Project Director presented a report encompassing the Proposed Response to Joint Scrutiny Report. Members were informed that that –
a. eight recommendations were included in the joint scrutiny report; three for the Partnership and five for the respective Local Authorities;
b. the Proposed Response to Joint Scrutiny Report provided a suggested Partnership response to recommendations 5.1 to 5.3;
c. recommendations 5.4 to 5.8 were for each Authority and outside of the Terms of Reference for the South West Devon Waste Joint Working Committee;
d. the project team had passed the recommendations onto the relevant department within each authority and collated the responses. Collating the responses would provide one report and negates the need to send a response from the Partnership and then individual responses from each authority.
Agreed that –
1. the Joint Scrutiny process and report is a robust piece of work and thanks be given to those involved;
2. proposed responses to 5.1 to 5.3 as included in the Proposed Response to Joint Scrutiny Report are approved and will be issued to the Joint Scrutiny Panel;
3. proposed responses to 5.4 to 5.8 as provided by each partner authority be included in the report to the Joint Scrutiny Panel. However, it is to be made clear that the response to recommendation 5.4 to 5.8 had been collated on behalf of the three waste management authorities as this falls outside of the Terms of Reference for the South West Devon Waste Joint Working Committee. |
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PROJECT PROCUREMENT AND CONTRACT SIGN-OFF PROGRAMME (E3) Members will receive the latest proposed project procurement and contract sign-off programme from Mark Turner, Project Director. Minutes: The Project Director presented the latest procurement programme. Members were informed that –
a. Final Tenders would be received in early November 2010;
b. the announcement of the preferred bidder was likely to be in early January 2011;
c. the Final Business Case would go to the three Authorities Cabinet’s for approval in February 2011;
d. the operational service commencement date was currently 2014 but this could be subject to change depending on the winning bidder and the planning process.
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