Agenda and minutes
Venue: WARSPITE COMMITTEE ROOM, COUNCIL HOUSE, ARMADA WAY, PLYMOUTH
Contact: Ross Johnston, Democratic Support Email: ross.johnston@plymouth.gov.uk
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INTRODUCTIONS AND APOLOGIES To introduce attendees and receive apologies for non-attendance submitted by Members. Minutes: Councillor Dave Butt welcomed members to the meeting. |
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest. |
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To sign and confirm as a correct record the minutes of the meeting held on 28 October, 2010. Minutes: Agreed that the minutes of the meeting of the South West Devon Waste Partnership Joint Committee held on Thursday 28 October 2010 are confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. |
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OPTION SEVEN UPDATE Ben Jennings, County Waste Manager gave a presentation on Option 7 as requested at the Partnership’s meeting held on 28 October 2010. Members were informed that –
The Chair thanked Ben Jennings, Project Officer for his presentation.
Agreed that a copy of the presentation be emailed to all members |
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PROJECT UPDATE Members will receive an update on the project from Mark Turner, Project Director. Minutes: The Partnership received a Project Update Report from the Project Director. Members were informed that –
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OVERVIEW OF PROJECT COMMUNICATIONS PDF 191 KB Members to receive a report on communication activity from October to December 2010 and a summary of the general questions received in the last three months from members of the public, including the partnership responses. Minutes: The Partnerships Communication Consultant gave an update on recent and upcoming communication activity. Members were informed that –
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CALL FOR FINAL TENDERS EVALUATION PROCESS Members to receive a presentation on the Preferred Bidder selection process and evaluation methodology (the Preferred Bidder selection will not form part of this presentation due to commercial sensitivities). Minutes: Mark Turner, Project Director and Martin Pollard, Project Manager gave a presentation evaluating the Call for Final Tenders (CFT) stage of the procurement process. Members were informed that –
Before the Partnership deliberated on the Preferred Bidder in Part II, Councillor William Mumford, Devon County Council was offered the opportunity to address the Partnership. He provided an open letter and informed members that –
Councillor William Mumford was thanked for his attendance. It was reported by the Chair that this was the first time any member of the public had expressed an interest in addressing the Joint Committee. |
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DATE AND LOCATION OF NEXT MEETING The next meeting is scheduled for 28 April, 2011, in Devon, with the venue to be confirmed. Minutes: Agreed that the Partnership Secretary would arrange for the next meeting to be rescheduled to the beginning of April 2011 and be held in Exeter at a venue to be confirmed. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: Agreed that, under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. |
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PRESENTATION OF EVALUATION RESULTS AND EVALUATION REPORT (E3) Members will receive a presentation and be asked to consider a report submitted to the Joint Committee detailing the Call for Final Tenders evaluation results and verification assurance. Members will be recommended to select a Preferred Bidder. Minutes: Mark Turner, Project Director and Martin Pollard, Project Manager presented a summary of the results from the Call for Final Tenders (CFT) stage of the procurement process and the evaluation of the verification process. Members were informed that –
Agreed that the recommended bidder who submitted the most economically advantageous tender as assessed by the Call for Final Tender evaluation criteria is appointed as the Preferred Bidder for the South West Devon Waste Partnership’s residual waste treatment solution. |
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PROJECT PROCUREMENT PROGRAMME (E3) Members will receive the latest proposed project procurement programme from Mark Turner. Minutes: Mark Turner, Project Director presented the latest procurement programme. Members were informed that –
On behalf of the Joint Partnership the Chair thanked Mark Turner, Project Director, Martin Pollard, Project Manager and all the project team for the excellent and detailed work put into the project.
Agreed that the latest procurement programme is noted.
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