Agenda and minutes

South West Devon Waste Partnership - Thursday 7 April 2011 2.00 pm, NEW

Venue: Daw Room, Committee Suite, County Hall, Exeter

Contact: Ross Johnston, Democratic Support  Email: ross.johnston@plymouth.gov.uk

Items
No. Item

38.

DECLARATIONS OF INTEREST

Members will be asked to make any declarations of interest in respect of items on this agenda.

Minutes:

There were no declarations of interest.

39.

MINUTES pdf icon PDF 91 KB

To sign and confirm as a correct record the minutes of the meeting held on 16 December 2010.

Minutes:

Agreed that the minutes of the meeting of the South West Devon Waste Partnership Joint Committee held on Thursday 16 December 2010 are confirmed as a correct record.

40.

CHAIR'S URGENT BUSINESS

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

Minutes:

There were no items of Chair’s Urgent business.

41.

PROJECT UPDATE

Members will receive an update on the project from Mark Turner, Project Director.

Minutes:

The Partnership received a Project Update report from Mark Turner, Project Director. Members were informed that –

 

(a)

in January 2011 it was announced that MVV Umwelt had been approved as the preferred bidder;

 

(b)

the Final Business Case was finalised and signed off by the three authorities Cabinet’s in early February and subsequently submitted to the Department for Environment, Food and Rural Affairs (DEFRA);

 

(c)

DEFRA approved the Final Business Case in late March and confirmed the award of £95M PFI credits;

 

(d)

the contract was finalised and signed by the partnership and MVV Umwelt on 25 March 2011 following an intensive week of final negotiations in London;

 

(e)

MVV were now finalising the planning application for submission.

 

Agreed that the Partnership convey its special thanks for all the hard work dedicated to the project and the intensive final negotiations by Mark Turner, Project Director and Martin Pollard, Project Manager and all of the wider partnership team involved.

42.

OVERVIEW OF PROJECT COMMUNICATIONS pdf icon PDF 194 KB

Members to receive a report on communication activity from December 2010 to April 2011 and a summary of the general questions received in the last three months from members of the public, including the partnership responses.

Minutes:

Mark Turner, Project Director presented a report on recent and upcoming communication activity. Members were informed that –

 

(a)

 

there had been many communication activities over the past three months which included –

 

 

?

meetings with Incineration is Wrong (IIW);

 

 

?

MP’s briefings;

 

 

?

all councillor briefings;

 

 

?

nine public roadshows;

 

 

?

stakeholder briefings;

 

 

?

dockyard staff briefing;

 

 

?

meeting with Affinity Sutton Housing Association;

 

(b)

 

there had been an increased public interest over the past three months with 56 written queries being received since January 2011; all of them had been answered;

 

(c)

at the Guildhall roadshow there was a protest march which was attended by approximately 200 people.

 

Following questions by members it was reported that –

 

(d)

 

the roadshow in Buckfastleigh was organised solely through MVV and did not include the Partnership and hence had been modified from the other roadshows to incorporate a section about the Buckfastleigh Ash Recycling facility, a site where bottom ash would be processed;

 

(e)

MVV would be the applicant submitting the planning application.

 

43.

MVV'S ENERGY FROM WASTE SOLUTION - BACKGROUND AND TECHNICAL OVERVIEW

Members will receive an overview presentation on MVV and their North Yard Energy from Waste solution from Paul Carey, Managing Director of MVV Environmental Devonport Ltd.

Minutes:

The Partnership received a presentation from Paul Carey, Managing Director of MVV Environmental Devonport Ltd about MVV Umwelt and MVV Environment. The presentation also included detail on their Energy from Waste solution at North Yard, Devonport. Members were advised that –

 

(a)

 

MVV Energie was the parent company of MVV Umwelt, a waste management, Combined Heat and Power (CHP) and biomass company. MVV Umwelt were the German parent company of MVV Environment, a UK based Waste Management company who had created a subsidiary company, MVV Environment Devonport Ltd;

 

(b)

MVV Environment Devonport Ltd were the company selected as the preferred bidder by the SWDWP and officially signed the contract with the partnership on 25 March 2011;

 

(c)

MVV Umwelt had worked in Energy from Waste (EfW) for over 45 years having created their first EfW and CHP plant in Mannheim, Germany in 1965;

 

(d)

MVV Environment Devonport Ltd was committed to create an efficient, sustainable and innovative waste solution in Devon and this was fully supported by MVV Energie;

 

(e)

MVV Environment Devonport Ltd offered a sustainable and deliverable solution which aimed to provide a long term waste management solution over 25 – 40 years with a highly efficient CHP facility;

 

(f)

the solution would be situated in the North Yard, Devonport and would provide CHP as soon as it was operational;

 

(g)

an agreement was in place to provide heat and energy to the Ministry of Defence (MOD) for 25 years;

 

(h)

the site location was close to a major road network, which would ensure that once the facility was operational the traffic impact in the area would be minimised;

 

(i)

MVV considered the proposed site was in compliance with local planning policies and MVV aimed to improve the local community by developing Blackie’s Wood into a nature reserve;

 

(j)

the plant had the capacity to manage 245,000 tonnes of waste per annum and deliver a highly efficient production of energy and heat;

 

(k)

KIER Group, building and civil engineering contractor would construct the building, which would use modern aesthetic architecture;

 

(l)

when in operation the plant would be environmentally compliant and would be significantly below the mandatory safe emission levels, additionally the plant’s emissions would be published daily on MVV’s website;

 

(m)

the solution offered by MVV Environment Devonport Ltd was a very cost effective deal for the SWDWP and was, in fact, £388.8m below the partnership’s reference case estimate;

 

(n)

the reason for the cost effectiveness of the solution was due to MVV Environment Devonport Ltd using other sources of income including, amongst other things, heat and power revenues from the MOD, power revenues from the National Grid and income from processing commercial and industrial waste;

 

(o)

the next stage in the process was for MVV Environment Devonport Ltd to submit a planning application in spring 2011; as part of this process MVV had held pre-application consultations with local residents, stakeholders, Planning Officers and briefed the Environment Agency;

 

(p)

the solution would not  ...  view the full minutes text for item 43.

44.

DATE AND LOCATION OF NEXT MEETING

The next meeting is scheduled for 28 July 2011 in Torbay at a venue and time to be confirmed.

Minutes:

Agreed that the next meeting will be held on Thursday 28 July 2011 in Torbay at a venue and time to be confirmed.

45.

EXEMPT BUSINESS

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

 

Minutes:

Agreed that, under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

46.

MVV'S ENERGY FROM WASTE SOLUTION - COMMERCIAL AND FINANCIAL OVERVIEW (E3)

Members will receive a further presentation from Paul Carey, Managing Director of MVV Environmental Devonport Ltd relating to the commercial and financial aspects of the contract.

Minutes:

The Partnership received a presentation from Paul Carey, Managing Director of MVV Environmental Devonport Ltd about MVV Umwelt and MVV Environment. The presentation also included detail on their Energy from Waste solution at North Yard, Devonport Dockyard.

 

(See minute 43 above).

47.

PROJECT PROCUREMENT PROGRAMME AND NEXT STEPS (E3)

Members will receive the latest project programme from Mark Turner, Project Director.

Minutes:

Mark Turner, Project Director presented the latest procurement programme. Members were informed that –

 

(a)

the procurement phase had been concluded following the contract award to MVV Umwelt on 25 March 2011 and the programme had now entered the planning and delivery phase;

 

(b)

the next project programme would include updated milestones to reflect key features of the planning and delivery phase;

 

(c)

theprogramme remained on target for operational commencement in 2014.

 

Agreed that the latest procurement programme is noted.