Agenda and minutes
Venue: Board Room, Town Hall, Torbay
Contact: Ross Johnston, Democratic Support Officer Email: ross.johnston@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest. |
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To sign and confirm as a correct record the minutes of the meeting held on 24 January 2013. Minutes: Agreed that the minutes of the meeting of the South West Devon Waste Partnership Joint Committee held on Thursday 24 January 2013 are confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of chair’s urgent business. |
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PROJECT UPDATE Members will receive an update on the project from Mark Turner, Project Director. Minutes: The Partnership received a verbal project update from Mark Turner, Project Director. Members were informed that since the last Committee –
Following a request made at the last Committee Meeting, Members were provided an overview of noise management and monitoring obligations and were informed that –
In response to members’ questions it was reported that MVV carry out noise monitoring on a defined basis for a minimum of 30 minutes with the aim of ensuring that noise levels were kept within prescribed limits – the exact process and frequency can be explored further during the site visit in July. MVV control noise through the effective use of acoustic barriers and screening to deflect noise and monitored using hand-held noise monitoring devices in areas that were likely to receive the greatest levels of noise.
Agreed that Mark Turner, Project Director would establish the method of noise monitoring in practice at the MVV site and report back to Councillor Mark Coker in advance of July’s site meeting. |
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OVERVIEW OF PROJECT COMMUNICATIONS Members to receive a verbal update from Liz Waugh on communication activity from January 2013 to April 2013. Minutes: Liz Waugh, the Partnership’s Communication Consultant gave a verbal update on recent and upcoming communication activity. Members were informed that –
In response to members’ questions it was reported that the Planning Department had agreed with MVV which households would receive the construction newsletter but that on the Members’ request that this would be reviewed by SWDWP with MVV.
Agreed that Liz Waugh, Communication Consultant, contact Councillors Mark Coker and Brian Vincent to discuss communications for Devonport ward residents, and to help inform future communication activities. |
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UPDATE OF MVV CONSTRUCTION PROGRAMME AND SITE ACTIVITIES Members will receive a presentation summarising MVV’s construction progress and site activities from Mark Turner, Project Director. Minutes: Martin Pollard, Project Manager, gave a presentation providing an update on MVV’s construction programme and site activities since January. Members were informed that –
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UPDATE OF SWDWP PROJECT PROGRAMME PDF 309 KB Members will receive a Project Programme from Mark Turner, Project Director. Minutes: Mark Turner, Project Director, presented the latest Project Programme and informed members that MVV had anticipated a six week delay in operational commencement; this was due mainly to the later than anticipated start on site last July and recent severe inclement weather that had been experienced.
Members noted the project programme. |
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FREQUENCY AND FORMAT OF FUTURE MEETINGS Members to discuss the proposal to change the frequency and format of meeting. Minutes: Agreed that the frequency of the SWDWP formal committee meetings are altered from quarterly to six monthly, with each quarterly date reserved between meetings formal meetings for informal site visits to the MVV site as follows:
· 25 July 2013 - Site visit to MVV site, Plymouth (optional); · 24 October 2013 - formal Joint Working Committee meeting; · 23 January 2014 - Site visit to MVV site, Plymouth (optional); · 24 April 2014 – formal Joint Working Committee meeting. |
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DATE AND LOCATION OF NEXT MEETING The next meeting is scheduled for 25 July 2013 at 10am at Plymouth City Council. Minutes: Agreed that the partnership will undertake a site-visit on Thursday 25 July 2013 and the next meeting will be held on Thursday 24 October 2013 at 10am at the Council House, Plymouth. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph(S) of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |