Agenda and minutes
Venue: Council House (Next to the Civic Centre)
Contact: Ross Jago, Democratic Support Officer Email: ross.jago@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest in accordance with the code of conduct. |
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To confirm the minutes of the last Support Services Overview and Scrutiny Panel held on 26November 2009. Minutes: Resolved that the minutes of the Support Services Overview and Scrutiny Panel which took place on the 26 November 2010 be confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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FEEDBACK FROM OVERVIEW AND SCRUTINY MANAGEMENT BOARD To receive a briefing on the contract award process as referred by the Overview and Scrutiny Management Board. Minutes: The Panel received a verbal report on the contract award process from the Product Portfolio Manager. It was reported that –
In response to questions from the panel it was reported that –
Members commented that they would have liked more information before the meeting in order to ask pertinent questions of the Officer. The Chair reinforced that Members of the Panel are invited to come along to planning meetings where the information that panel members felt they required could be requested ahead of the business meeting. |
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INTRODUCTION TO NEW OFFICERS |
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ASSISTANT DIRECTOR FOR DEMOCRACY AND GOVERNANCE The committee will meet the recently appointed Assistant Director for Democracy and Governance. Minutes: The Panel expressed disappointment that the Assistant Director for Democracy and Governance had given apologies due to a clash with induction training. Members commented that this item had been on the work programme for some time and that attendance at the Panel should have taken precedence over the induction training.
Members commented that requests for attendance at a scrutiny panel should take priority and a review of the status of scrutiny request should be considered by the Overview and Scrutiny Management Board.
Resolved that a further meeting of the Panel be held in order to meet with the Assistant Director for Democracy and Governance. |
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ASSISTANT DIRECTOR OF HUMAN RESOURCES The committee will meet the recently appointed Assistant Director for Human Resources.
Minutes: The Panel heard an outline of the work that the Assistant Director of Human Resources would undertake over the coming months. In response to questions from members of the panel it was reported that –
(i) The biggest challenge in the first three months would be coming to terms with the councils financial situation;
(ii) any reduction in workforce would impact on the city and through a process of planning, succession management, up skilling and talent management any impact could be lessened;
(iii) the Assistant Director had eight years experience in Human Resources within the public sector;
(iv) carbon control was an issue to be looked at, it included how employees influence their communities and would be part of a wider communications programme. |
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HEAD OF FINANCE The committee will meet the recently appointed Head of Finance.
Minutes: The Panel heard an outline of the work that the Head of Finance would undertake over the coming months. It was reported that –
(i) That the Head of Finance had private sector experience in the UK, US and Japanese management models.
(ii) communication is a key issue, the Head of Finance has good support from the Cabinet Member and believes he is able to communicate effectively with all Members whatever there financial knowledge or experience is. |
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HEAD OF VALUE FOR MONEY The committee will meet the recently appointed Head of Value for Money.
Minutes: The Panel heard an outline of the work that the Head of Value for Money and Efficiencies would undertake over the coming months. It was reported that –
(i) There would be a focus on delivering services in an effective and efficient way, providing value for money for customers;
(ii) the new Head of VFM and efficiencies would welcome any feedback from members and would positively engage with anybody with constructive feedback. |
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CIP 14 - VALUE FOR MONEY - SUSTAINABILITY To receive a presentation on the sustainability element of Corporate Improvement Priority 14. Minutes: The Panel received a presentation from the Sustainable Development Coordinator on the sustainability element of CIP 14. It was reported that –
In response to questions from members of the panel, it was reported that –
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REVIEW OF LOCAL STRATEGIC PARTNERSHIP BACK OFFICE FUNCTION To receive a presentation on the role and key issues of the Local Strategic Partnership back office function. Minutes: The panel received a presentation from the Local Strategic Partnership (LSP) Manager on the LSP back office function. It was reported that –
In response to questions from the panel it was reported that-
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COMMUNICATIONS STRATEGY (TO FOLLOW) PDF 23 KB To receive an update on the Internal Communications Strategy. Minutes: The panel noted the briefing paper on the Internal Communication Plan.
Resolved that both the Internal and External Communication plans are placed on the work programme for a future meeting.
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To receive information on positive changes made as a direct result of the last staff survey. Minutes: The panel received a briefing on the positive changes made since the last staff survey. In response to questions from members of the panel the Assistant Director for Human Resources reported that –
Resolved to organise a visit to floor 5 of the civic centre where aspects of the accommodation strategy are being piloted. |
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FEEDBACK FROM WORKING GROUPS To receive feedback on the progress of working groups since the Panel last met. Minutes: There was no feedback from working groups. |
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TRACKING RESOLUTIONS PDF 20 KB To monitor progress on previous resolutions.
Minutes: Tracking resolutions were noted by members of the Panel. |
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To receive the panel’s work programme for 2009/2010. Minutes: Resolved that as some members of the panel had left the meeting the discussion on the future work programme be deferred to the next meeting of the panel. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph(s) … of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |