Agreed that Councillor Aspinall is appointed as Vice Chair of the Panel for this particular meeting.

Members will be asked to make declarations of interest in respect of items on this agenda.

There were no declarations of interest in accordance with the code of conduct.

To confirm the minutes of the Support Services Overview and Scrutiny Panel held on 15 September 2011.

Agreed that the minutes of the meeting held on 15 September 2011 are approved as a correct record subject to minute 30 (h) reading as follows –

“As the traffic impact assessment did not include Saturdays and the bus timetable information was inaccurate both should be revised with the information provided at a future meeting, however, as the project had an impact on budgetary savings the process should be accelerated”.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

The Chair informed members that at the panel’s meeting on 23 November 2011 a scrutiny training session had been arranged to commence at 9am, one hour prior to the panel meeting.

The Head of Capital and Assets will provide an update on the relocation of the Register Office to Pounds House.

Councillor Bowyer, Cabinet Member for Finance, Property and People and Chris Trevitt, Head of Capital and Assets, were in attendance to provide an update on the Relocation of the Register Office to Pounds House.

The Chair informed councillors that he had received an email 20 minutes prior to the meeting explaining that the Traffic Impact Assessment (TIA), requested at the meeting on 15 September 2011, had not been completed. The highway traffic count system had failed after only two hours of data logging at the last Plymouth Argyle home match on 22 October 2011.

Due to the TIA not being completed the Chair proposed that the item be deferred until the next meeting of the panel.

Panel members commented that –

With regard to the report, members raised concerns regarding the following -

Members further commented that –

It was agreed that –

The Panel will be asked to consider the PID, approve the membership and dates of the Task and Finish Group.

(Overview and Scrutiny Management Board minute (122 (2) refers).

The Chair informed members that the task and finish group set up to review the impact of the restructure in Revenues and Benefits, Customer Services, Cashiers and Incomes and Creditors had been postponed from 27 and 28 October 2011; this had been due to the sensitive nature of the restructure and the fact that the restructure’s implementation date had been postponed from 1 September 2011 to 1 November 2011.

Agreed that –

To receive a copy of the panel’s tracking resolutions and any feedback from the Overview and Scrutiny Management Board on issues which concern this panel.

This item was not discussed.

To receive the panel’s work programme for 2011/2012.

This item was not discussed.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve the likely disclosure of exempt information as defined in paragraph(s) of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

There were no items of exempt business.