Agenda and minutes
Venue: Warspite Room, Council House. View directions
Contact: Mrs Katey Johns, Democratic Support Officer Email: katey.johns@plymouth.gov.uk
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APPOINTMENT OF VICE-CHAIR Minutes: In the absence of Councillor Nicholson, the Chair sought nominations for a Vice-Chair.
Agreed that Councillor Stark, having been proposed by Councillor Thompson and seconded by Councillor Lock, is appointed Vice-Chair for the purpose of this meeting. |
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest made in accordance with the code of conduct. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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CALL-INS Members will be advised of any executive decisions that have been called in. Minutes: There were no call-ins for consideration at this meeting. |
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The Board will consider the task and finish group report as submitted by the Support Services Overview and Scrutiny Panel. Additional documents: Minutes: Councillor James introduced the task and finish Group report on the ‘Impact of the restructure in Revenues and Benefits, Customer Services, Cashiers and Incomes and Creditors’ and offered a vote of thanks to all those who had been involved. Members were advised that –
Members of the Board raised a number of significant concerns with regard to the findings in the report and highlighted that –
In order to respond to the concerns raised Malcolm Coe, Assistant Director for Finance, Assets and Efficiencies, was invited to update the Board. Members were advised that –
Members commented that they were reassured to hear that the service had an Action Plan but that this should have been scrutinised by the task and finish group.
Members of the board agreed –
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RESPONSE TO INDEPENDENT ADVISER'S REPORT PDF 38 KB To consider the Board’s response to the recommendations arising from the Independent Adviser’s report on scrutiny performance. Minutes: Further to minute 83, the Board had met informally to consider a response to the findings and recommendations of the Independent Adviser’s report.
The Board agreed the response to the findings of the Independent Adviser’s report on scrutiny performance. |
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DELEGATED AUTHORITY To consider delegating authority of the following matters to the Board’s Lead Officer, in consultation with Chair, Vice-Chair and opposition lead member, in order to expedite the decision-making process outside of the normal business meeting process –
Minutes: Further to minutes 83 and 97, the Board discussed delegating authority to the Board’s Lead Officer, in consultation with Chair, Vice-Chair and opposition lead member, in response to recommendation six of the Independent Adviser’s report on scrutiny performance.
It was commented that members training sessions were not flexible, and as a result members were often unable to attend training sessions due to other commitments.
Members of the Board agreed –
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The Management Board will be asked to agree the minutes of the meeting held on 1 February 2012. Minutes: It was agreed that the minutes of the 1 February 2012 are approved, subject to the amendment to minute 90 to include the following additional co-opted representatives –
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EXEMPT BUSINESS To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) … of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |