Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest made in accordance with the code of conduct.

The Management Board will be asked to agree the minutes of the meetings held on 7 and 21 September 2011.

Agreed the minutes of the meetings held on 7 and 21 September 2011. 

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

The Chair –

The Board agreed the proposals put forward by the Chair at (b) and (c) above.

(In accordance with Section 100(B)(4)(b) of the Local Government Act 1972, the

Chair brought forward the above item of business in order to

inform and consult with Members).

To consider the report submitted to Cabinet on 15 November 2011.

The Board considered the second monitoring report for 2011/12 which outlined the performance and finance monitoring position of the Council, as at the end of September 2011, and included an update on the Capital Programme.

Members were informed that the overall performance position continued to have no highly critical issues with the 2011/12 budget delivery plans being 90% on track.  A number of positive outcomes were quoted such as –

• the success of the America’s Cup World Series event;
• the completion and opening of the Eastern Corridor Phase 1 scheme.

In response to questions raised, Members were advised that –

To consider a briefing paper on provision of the Lord Mayoralty service.

The Board considered a briefing paper on the Lord Mayoralty services as presented by the Democratic and Member Support Manager. 

Agreed that –

To receive a briefing paper reviewing the succession arrangements put in place following the demise of the Devonport Regeneration Company Partnership.

As agreed at minute 61 above, this item was deferred for consideration at next meeting. 

The Overview and Scrutiny Management Board will monitor progress on previous decisions.

The Board considered the schedule of decisions made and noted the latest position.

To consider a briefing paper on Capital Programme Approvals.

Further to City Council minute no. 59, the Cabinet Member for Finance, Property and People and the Assistant Director for Finance, Assets and Efficiencies were in attendance to explain how the Capital Approval Board operated and the manor in which schemes were brought forward.  Members were advised that –

Members will be advised of any executive decisions that have been called in.

There were no call-ins for consideration at this meeting.

Members will receive a schedule of executive decisions that have been deemed urgent with the agreement of the Chair of the Overview and Scrutiny Management Board.

The Board noted that two urgent decisions had been taken since its last meeting, namely –

·                 Recognition of Unison to local collective bargaining arrangements

·                 Acquisition of Lease – 41 Estover Close (First Floor)

To receive new items from the Forward Plan with a view to identifying items for scrutiny.

The Board noted that there had been fifteen additions to the Forward Plan since its last meeting, namely –

·                 Services for Children and Young People Basic Need Programme

·                 Plymouth Argyle Football Club

·                 Business Improvement District for Plymouth Waterfront

·                 Community Infrastructure Levy: Draft Charging Schedule

·                 Local Development Framework: Hoe and East End Sustainable Neighbourhoods Consultation

·                 Local Development Framework: Planning Obligations and Affordable Housing Supplementary Planning Document Second Review

·                 Council Tax Base 2012/13

·                 Contract Award: Supported Living Services Adults with a Learning Disability and who have Complex Needs

·                 Contract Award: Supported Living Services Adults with a Learning Disability and who are at risk of Perpetrating Harmful Behaviour

·                 Policy Framework Item: Corporate Plan 2012-15

·                 Policy Framework Item: Local Development Framework: Submission of Derriford Road and Seaton Area Action Plan

·                 Budget Item: Setting the 2012/13 Budget and the Council Tax

·                 Budget Item: Medium Term Financial Strategy

·                 Services for Children and Young People Primary Basic Need Programme

·                 Mount Edgcumbe Country Park – Sale of Picklecombe Cottage

To receive and consider recommendations from panels, Cabinet or Council.

With regard to recommendations from –

The Board endorsed and agreed the following recommendations –

Customers and Communities Overview and Scrutiny Panel

Children and Young People’s Overview and Scrutiny Panel

Support Services Overview and Scrutiny Panel

Cabinet

To consider the bi-annual reports submitted on behalf of the scrutiny panels and the Management Board.

The Board noted the Bi-Annual Scrutiny reports as submitted.

To consider and approve work programmes for each of the Panels, to include a progress update from each of the Chairs.

The work programmes of the Overview and Scrutiny Management Board and scrutiny panels were approved as submitted, subject to recommendation (8) at minute 70 above.

To consider proposals for task and finish groups submitted by the overview and scrutiny panels.

The Board considered and agreed the following Project Initiation Documents –

• Identification of lessons to be learned from the process of derecognition of UNISON from collective bargaining arrangements (nb – task and finish group on this issue to be referred to Support Services Overview and Scrutiny Panel)
• Youth Unemployment in Plymouth (tabled as a result of motion on notice no. 15 to City Council on 5 December 2011) – Membership to comprise Councillors Nicholson, Coker, Stark, Wildy and K Foster, with another member to be identified by the Labour Group.

To receive for consideration any Task and Finish Group reports or updates on Task and Finish groups currently in progress –

• Children’s Emotional Well-being and Mental Health
• Winter Maintenance Preparation (Gritting)

The Board considered task and finish group reports from the Children and Young People and Growth and Prosperity Overview and Scrutiny Panels.

With regard to –

To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) … of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

There were no items of exempt business.