Agenda and minutes
Venue: Warspite Room, Council House. View directions
Contact: Mrs Katey Johns, Democratic Support Officer Email: katey.johns@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: The following declaration of interest was made in accordance with the code of conduct –
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The Management Board will be asked to agree the minutes of the meeting held on 29 February 2012. Minutes: Agreed the minutes of the meeting held on 29 February 2012. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: Vote of Thanks
The Chair commented that, subject to receipt of any call-ins, this would be the last meeting of the Overview and Scrutiny Management Board for the municipal year. He therefore asked that a vote of thanks be recorded to all members for their commitment to scrutiny throughout the year and highlighted some of the key achievements. Particular thanks was paid to –
(In accordance with Section 100(B)(4)(b) of the Local Government Act 1972, the Chair brought forward the above item of business in order to inform Members). |
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LEADER AND CHIEF EXECUTIVE The Overview and Scrutiny Management Board will receive an update from the Leader and Chief Executive on current Council and City issues. Minutes: The Board welcomed the Leader and Director for Corporate Services who were in attendance to report on current City and Council issues. Members were advised that the Chief Executive had been unable to attend due to a conflicting engagement with the Prime Minister at Downing Street. Highlights of the verbal submission included –
The Board thanked the Leader and Director for Corporate Services for their attendance. |
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CABINET RESPONSE TO SCRUTINY OF BUDGET PRIORITIES AND CORPORATE PLAN 2012/13 PDF 80 KB The Board will consider Cabinet’s response to the recommendations arising from scrutiny of the budget priorities and Corporate Plan 2012/13. Minutes: Members considered Cabinet’s response to the budget scrutiny recommendations and were pleased to note that out of the 62 recommendations submitted, only three had not been accepted. |
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PERFORMANCE AND FINANCE REPORT PDF 590 KB The Overview and Scrutiny Management Board will consider the third monitoring report for 2011/12 as submitted to Cabinet on 7 February 2012. Minutes: The Board considered the third monitoring report for 2011/12 which outlined the performance and finance monitoring position of the Council, as at the end of December 2011, and included an update on the Capital Programme. The report advised that the Council was very close to its budget set for the year end and remained confident that the target would be achieved.
Members again voiced concerns about the delay in receiving the report and queried whether the information could be presented to them sooner. The Cabinet Member for Finance, Property and People suggested that it may be worthwhile considering changing the date of Board meetings so that they were more closely aligned to Cabinet meetings.
Agreed -
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REVENUES AND BENEFITS ACTION PLAN PDF 87 KB The Board will consider the action plan for the Revenues and Benefits service as agreed at its meeting on 29 February 2012. Minutes: Further to minute 97(7), the Assistant Director for Finance, Technology, Assets and Efficiencies was in attendance to report on the Revenues and Benefits Action Plan. Members were advised that –
In response to questions raised, Members were advised that –
The Board noted the update with thanks. |
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To receive a briefing paper reviewing the succession arrangements put in place following the demise of the Devonport Regeneration Company Partnership. Minutes: The Board received a briefing paper outlining the succession arrangements in respect of the Devonport Regeneration Company. The report provided details of how the New Deal for Communities money was continuing to be delivered and supported in Devonport.
Members expressed concern that there appeared to be a lack of ownership to the strategy and queried how its progression would be monitored.
Agreed that the Director for Place be requested to nominate a responsible officer and that a further more detailed update be submitted to the Board in six months’ time. |
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CALL-INS Members will be advised of any executive decisions that have been called in. Minutes: There were no call-ins for consideration at this meeting. |
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The Overview and Scrutiny Management Board will monitor progress on previous decisions. Minutes: The Board considered the schedule of decisions made and noted the latest position. |
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To receive new items from the Forward Plan with a view to identifying items for scrutiny. Minutes: The Board noted that there had been four new additions to the Forward Plan as follows –
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TASK AND FINISH UPDATES / REPORTS PDF 133 KB To receive for consideration any Task and Finish Group reports or updates on Task and Finish groups currently in progress –
Additional documents: Minutes: The Board considered the following Task and Finish Group reports –
Agreed –
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To receive and consider recommendations from panels, Cabinet or Council. Additional documents: Minutes: The Board endorsed and agreed the following recommendations –
Growth and Prosperity Overview and Scrutiny Panel
Children and Young People’s Overview and Scrutiny Panel
Health and Adult Social Care Overview and Scrutiny Panel
Support Services Overview and Scrutiny Panel
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To consider and approve work programmes for each of the Panels, to include a progress update from each of the Chairs. Additional documents:
Minutes: The work programmes of the Overview and Scrutiny Management Board and scrutiny panels were noted and approved as submitted. With regard to the Children and Young People’s Overview and Scrutiny Panel, Councillor Wildy expressed her sincere thanks to Amelia Boulter, Democratic Support Officer, for her support to the Panel and to Councillor Stark, Vice-Chair.
With regard to the Customers and Communities Overview and Scrutiny Panel, Councillor Thompson raised the issue of social media and expressed concern that it had now disappeared off the radar of both his panel and that of Support Services. He advised that he would be re-introducing the matter to the Customer and Communities Work Programme for 2012/13.
With regard to the Health and Adult Social Care Overview and Scrutiny Panel, the Chair thanked her Democratic Support Officer, Ross Jago, and Councillor McDonald, Vice-Chair. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) … of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |