Agenda and minutes
Venue: Warspite Room, Council House. View directions
Contact: Helen Wright, Democratic Support Email: helen.wright@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: In accordance with the code of conduct, Councillors Bowie and Bowyer declared a personal interest in minute number 72, as they were members of the cross party Child Poverty Working Group. |
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The Management Board will be asked to agree the minutes of the meeting held on 3 October 2012. Minutes: Agreed that the minutes of the meeting held on 25 October 2012 are confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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The Overview and Scrutiny Management Board will monitor progress on previous decisions. Minutes: The Board considered the schedule of decisions made and noted the latest position.
With regard to the Corporate Plan 2012-2015 (minute 17), this item should not have been shaded out until it had been brought back to the Board for its consideration. |
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CALL-INS Members will be advised of any executive decisions that have been called in. Minutes: There were no call-ins for consideration at this meeting. |
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URGENT EXECUTIVE DECISIONS PDF 39 KB Members will receive a schedule of executive decisions that have been deemed urgent with the agreement of the Chair of the Overview and Scrutiny Management Board. Minutes: The Chair reported that there had been one urgent executive decision relating to the challenge to the English GCSE results 2012.
The Chair advised that Cabinet had been requested to deal with this matter as an urgent decision because Counsel needed to know which councils would be parties to the proceedings in order to be able to lodge the papers with the court. A sum of £24,000 had been set aside within the school intervention budget for this purpose. |
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NOTICE OF FORTHCOMING KEY EXECUTIVE DECISIONS AND PRIVATE BUSINESS PDF 71 KB To receive new items from the Notice of Key Executive Decisions and Private Business. Minutes: The Board noted the update provided on the executive key decisions, as follows –
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LEADER AND CHIEF EXECUTIVE To hear from Councillor Evans, the Leader and Tracey Lee, Chief Executive on Council and city issues. Minutes: The Chair welcomed the Leader and the newly appointed Chief Executive, who were in attendance to report on Council and City issues; the Chair extended a warm welcome to the Chief Executive as this was the first meeting of the Overview and Scrutiny Management Board that she had attended. The report highlighted the following main areas –
The Leader reported that –
The Chief Executive reported that –
The following responses were provided to questions raised by the Board, which included –
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CHILD POVERTY STRATEGY - PROGRESS UPDATE PDF 62 KB The Board will receive a progress update on the Child Poverty Strategy. Additional documents:
Minutes: The Senior Policy, Performance and Partnerships Adviser submitted a progress update on the child poverty strategy (the Cabinet Member for Cooperatives and Community Development and the Assistant Director for Joint Commissioning and Adult Social Care were also present for this item) which highlighted the following main issues –
The following responses were provided to questions raised by the Board –
Agreed that –
The Chair thanked the Cabinet Member for Cooperatives and Community Development and officers for attending.
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FINANCE AND PERFORMANCE REPORTING PDF 83 KB To consider effective finance and performance reporting. Minutes: The Cabinet Member for Finance and the Head of Finance advised that –
In response to a question raised by the Board relating to staffing information being included within the monthly finance report; work was currently being undertaken to provide staffing information.
Agreed that Panel Chairs will work with individual lead officers and scrutiny support officers to ascertain what information each Panel required, in order to undertake effective scrutiny.
The Board considered that each Panel would need to scrutinise the red and amber risks, although it was important to have an overview of all the risks.
The Chair thanked the Cabinet Member for Finance and the Head of Finance for attending the meeting. |
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To receive the Finance – Capital and Revenue Monitoring report (including additions to the capital programme to be approved at Council). Minutes: The Head of Finance submitted a report on capital and revenue monitoring (including additions to the capital programme to be approved at Council) (Councillor Lowry, Cabinet Member for Finance was also present for this item), which highlighted the following issues –
The following responses were provided to questions raised by the Board –
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To receive and consider recommendations from panels, Cabinet or Council. Additional documents: Minutes: The Board endorsed and agreed the following recommendations –
With regard to Adult Health and Social Care OSP, the recommendations arising from the meeting on NHS regional pay were noted. |
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To consider and approve work programmes for each of the Panels, to include a progress update from each of the Chairs. Additional documents:
Minutes: The work programme of the Overview and Scrutiny Management Board and Panels were submitted for consideration and approval. |
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PROJECT INITIATION DOCUMENTS (PIDS) PDF 92 KB To consider the proposal for a task and finish group on the Compact and relationship between Plymouth City Council and the voluntary and community sector submitted by the Customers and Communities Overview and Scrutiny Panel. Additional documents: Minutes: The Board agreed the Compact and relationship between Plymouth City Council and the voluntary and community sector project initiation document submitted by the Customers and Communities Overview and Scrutiny Panel and noted project initiation document on the promote responsibility minimise harm – Plymouth’s alcohol strategy submitted by the Adult Health and Social Care Overview and Scrutiny Panel. |
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TASK AND FINISH UPDATES/REPORTS PDF 97 KB To receive task and finish updates/reports. Additional documents:
Minutes: The Board agreed the Social Fund Replacement report submitted by the Customers and Communities Overview and Scrutiny Panel. |
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EXEMPT BUSINESS To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) … of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business.
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