Agenda and minutes
Venue: Warspite Room, Council House. View directions
Contact: Helen Wright, Democratic Support Email: helen.wright@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest made by councillors in accordance with the code of conduct. |
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The Management Board will be asked to agree the minutes of the meeting held on 14 November 2012. Minutes: Agreed that the minutes of the meeting held on 14 November 2012 are confirmed as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: The Chair requested councillors to indicate whether they were permanently leaving the meeting, so this could be recorded within the minutes. This information could also be used in the event of a fire. |
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The Overview and Scrutiny Management Board will monitor progress on previous decisions. Minutes: The Board considered the schedule of decisions made and noted the latest position.
With regard to minute 48, (Members of Parliament for Plymouth Moorview and Plymouth Sutton and Devonport), recommendations 1, 3 and 4 had been completed. With regard to recommendation 2, no further clarification had been provided from the government regarding changes to the permitted development policy.
The Chair advised that it had been difficult to arrange a further meeting with the City’s MPs in December 2012 and suggested that the meeting was deferred until February 2013, as the Management Board would be extremely busy in January 2013 with budget scrutiny.
The Board agreed -
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CALL-INS Members will be advised of any executive decisions that have been called in. Minutes: There were no call-ins for consideration at this meeting. |
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URGENT EXECUTIVE DECISIONS Members will receive a schedule of executive decisions that have been deemed urgent with the agreement of the Chair of the Overview and Scrutiny Management Board. Minutes: There had been no urgent executive decisions for consideration at this meeting. |
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NOTICE OF FORTHCOMING KEY EXECUTIVE DECISIONS AND PRIVATE BUSINESS PDF 40 KB To receive new items from the Notice of Key Executive Decisions and Private Business with a view to identifying items for scrutiny. Minutes: The Board noted the update provided on the executive key decisions as follows –
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CORPORATE MONITORING REPORT FOR OCTOBER 2012 PDF 125 KB To receive the Corporate Monitoring Report for October 2012. Minutes: The Head of Finance and the Cabinet Member for Finance submitted the corporate monitoring report for October 2012, which highlighted the following main areas –
In response to questions from the Board, it was reported that –
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CABINET MEMBERS The Cabinet Member for Environment will be attending the meeting to provide an update on his portfolio area. Minutes: The Chair welcomed the Cabinet Member for Environment, who gave a brief overview of his areas of responsibilities which included –
In response to questions from the Board, it was reported that –
The Board agreed to review whether it should receive progress reports on the Energy to Waste Plant in three months’ time.
The Chair thanked the Cabinet Member for Environment for attending the meeting. |
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WELFARE REFORM UPDATE PDF 99 KB The Board will receive an update on the welfare reforms. Minutes: The Director for People submitted a report on welfare reform (the Cabinet Member for Cooperatives and Community Development together with the Head of Safer Communities were present for this item), which highlighted the following main areas –
In response to questions from Board Members, it was reported that –
The Chair thanked the Cabinet Member for Cooperatives and Community Development and the Head of Safer Communities for attending. |
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PAPERLESS OFFICE FOR ELECTED MEMBERS PDF 46 KB The Board will receive an update on Paperless Office for Elected Members. Minutes: The ICT Project Manager submitted a briefing paper on paperless office for elected members.
The Chair advised that following supply issues with the equipment it had not been possible to commence the paperless office pilot and therefore the training sessions had been cancelled.
The ICT Project Manager apologised for the extremely late cancellation of the training session and for the delay in the start of the paperless office trial. However, the delay had provided an opportunity to re-evaluate the scope and equipment for the pilot. Work was currently being undertaken to explore the feasibility of using tablets (either personal or corporate devices). It was currently proposed to commence the pilot in February 2013 using both laptops and notebooks however it was anticipated that later in the year tablets could be introduced.
The Board agreed that –
(Councillors P Davey and Nicholson left the room). |
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BUDGET SCRUTINY |
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Cabinet Responses to Budget/Revised Corporate Plan Recommendations - Progress Report PDF 137 KB The Board will receive a progress report on Cabinet responses to Budget/Corporate Plan recommendations. Additional documents: Minutes: A progress report on Cabinet’s responses to the budget/revised corporate plan recommendations was submitted to the Board for consideration.
The Board agreed that –
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Aims and Objectives 2013 PDF 69 KB The Board will consider the aims and objectives for budget scrutiny 2013. Minutes: The aims and objectives for Budget Scrutiny 2013 were submitted to the Board for its consideration.
The Board agreed its aims and objectives for Budget Scrutiny 2013.
(Councillor Wigens left the room).
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To receive and consider recommendations from Panels, Cabinet or Council. Additional documents: Minutes: The Board endorsed and agreed the following recommendations –
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To consider and approve work programmes for each of the Panels, to include a progress update from each of the Chairs. Additional documents:
Minutes: The work programme of the Overview and Scrutiny Management Board and Panels were submitted for consideration and approval.
The Board agreed –
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PROJECT INITIATION DOCUMENTS (PIDS) To consider the proposal for a task and finish group. Minutes: There were no project initiation documents for consideration at this meeting. |
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TASK AND FINISH UPDATES/REPORTS PDF 1 MB The Board will receive the Task and Finish Report on Subsidised Bus Routes and Through Ticketing submitted by the Growth and Prosperity Overview and Scrutiny Panel. Minutes:
The report highlighted the following main areas –
Councillor Nicholson took the opportunity to thank officers for their support on this task and finish group.
The Board agreed –
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EXEMPT BUSINESS To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) … of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |