Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest made by councillors in accordance with the code of conduct.

The Management Board will be asked to agree the minutes of the meetings held on –

Agreed that the minutes of the meeting held on 12 December 2012, 9 January, 14 January, 16 January and 30 January 2013 are confirmed as a correct record.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

The Chair advised that this was the first meeting of the management board to trial the paperless office initiative and that she would welcome councillors’ feedback following the meeting.

The Overview and Scrutiny Management Board will monitor progress on previous decisions.

The board considered the schedule of decisions made and noted the latest position.

With regard to minute 88 (Energy from Waste Plant) the board agreed to review whether it receives regular progress updates on this matter at its July meeting.

To consider and approve work programmes for each of the Panels, to include a progress update from each of the Chairs.

The work programme of the Overview and Scrutiny Management Board and panels were submitted for consideration and approval.

The board agreed –

Members will be advised of any executive decisions that have been called in.

There were no call-ins for consideration at this meeting.

With the permission of the Chair, the order of business on the agenda was amended, as set out below in the minutes.

The following Cabinet Members will be attending the meeting to provide an update on their respective portfolios –

The Chair welcomed the Cabinet Member for Public Health and Adult Social Care who provided a brief overview of her areas of responsibility which included –

In response to a question raised, there were robust procedures in place to monitor the delivery plans and the budget using various methods; such as the People Programme Board, scrutiny by the Health and Adult Social Care Overview and Scrutiny Panel and the monthly corporate monitoring reports received by Cabinet which included financial and HR information (including sickness).

Members will receive a schedule of executive decisions that have been deemed urgent with the agreement of the Chair of the Overview and Scrutiny Management Board.

The Chair advised that there had been two urgent decisions; the co-location with health at Windsor House and the transfer of the freehold of Devonport Market Hall building which were noted by the board.

To receive new items from the Notice of Forthcoming Key Executive Decisions and Private Business with a view to identifying items for scrutiny.

The board noted the update provided on the executive key decisions as follows –

The role of the City Council acting as guarantor to the Millfields Trust had subsequently been referred to City Council meeting on 22 April 2013 (as this was a Council decision and not Cabinet).

The Board will receive the draft child poverty action plan and engagement/consultation feedback for its consideration.

The Cabinet Member for Cooperatives and Community Development, the Cabinet Member for Children and Young People, Senior Policy, Performance and Partnerships Advisor, Assistant Director for Joint Commissioning and Adult Social Care, Assistant Director for Education Learning and Family Support and Head of Legal Services submitted a report on the draft Child Poverty Action Plan together with the engagement and consultation feedback from the draft child poverty strategy, which highlighted the following key points –

A discussion took place relating to the various governance options for the child poverty strategy.

In responses to questions raised, it was reported that -

The board agreed –

The Board will receive the joint finance and performance, capital and revenue monitoring report for the third quarter.

The Head of Finance and the Cabinet Member for Finance submitted the joint finance and performance capital and revenue monitoring report together with the corporate monitoring report for January 2013, which highlighted the following main areas –

In response to questions from the Board, it was reported that –

The board agreed that the Business Rate Retention Scheme is scrutinised by the management board at its meeting on 10 April 2013 as a private item.

The  Board will consider Cabinet’s response to the recommendations arising from scrutiny of the budget priorities and Corporate Plan 2013.

The management board considered Cabinet’s responses to its recommendations regarding the Budget Priorities and Corporate Plan 2013.

The board agreed to –

To receive and consider recommendations from Panels, Cabinet or Council.

The board endorsed and agreed the following recommendations –

To consider the proposal for a task and finish group.

The board considered the Project Initiation Document (PID) for the Devon and Somerset Fire and Rescue Service Draft Plan 2013/14 to 2014/15.

The board agreed the membership of the task and finish group, as follows –

Councillor Mrs Nelder (Chair)

Councillor Nicholson

Councillor Tuffin

The democratic support officer would contact members of the management bBoard not present at this meeting to ascertain if they were interested in participating in this task and finish group.

To receive task and finish updates/reports.

There were no task and finish group updates/reports to consider.

To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) … of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

There were no items of exempt business.