Members will be asked to make any declarations of interest in respect of items on this agenda.

There were no declarations of interest made by Members in accordance with the Code of Conduct.

The Panel will be asked to confirm the minutes of the meeting held on 28 September 2009.

Resolved that the minutes of thee meeting held on 28 September 2009 are approved as a correct record.

To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration.

There were no items of Chair’s Urgent Business.

To receive any relevant feedback from the Overview and Scrutiny Management Board.

The Vice Chair provided an update on the main issues raised at the Overview and Scrutiny Management Board meeting held on 4 November 2009.

The panel’s terms of reference would be submitted to the City Council to recommend that the Overview and Scrutiny Panels’ terms of reference be amended to read ‘to monitor the budget and performance of the Cabinet Members, Department(s) and partners to oversee delivery of the priorities of the area and with regard to better value for money’.

The Panel will receive update and agree future scrutiny arrangements for the Life Centre and related leisure projects.

The Director for Community Services submitted an update report on the Life Centre and Related Projects Programme.  The report outlined the following main issues –

Members of the panel put forward questions, to which the following responses were provided –

Recommended to the Overview and Scrutiny Management Board that –

The Panel will consider its draft quarterly report.

The panel considered its draft quarterly report.

Resolved that –

The Panel will consider the corporate improvement priorities that relate to their terms of reference, in order to achieve early scrutiny input into the Corporate Plan. (As agreed at the Overview and Scrutiny Management Board meeting on 7 October 2009).

CIP1 (Improving customer service)

CIP6 (Providing more and better culture and leisure activities)

The panel expressed its disappointed that Members were not being given the appropriate tools to effectively monitor budget and performance issues.

Recommended to the Overview and Scrutiny Management Board that the current anomaly is further investigated to enable the bi-monthly joint finance and performance report is submitted to the panel to enable it to effectively monitor the budget and performance issues.

The Chair will ask the Panel to consider any ‘high level budgetary risks’, as agreed at the Overview and Scrutiny Management Board on 7 October 2009.

www.plymouth.gov.uk/democracy - overview and scrutiny management board 07.10.09.

Please refer to minute 38.

The Director for Corporate Support will submit an update report on mobile polling units.

The Director for Corporate Support submitted an update report on the Mobile Polling Units.  The report outlined the –

Resolved that the report is noted.

The Director for Corporate Support will provide an update on the action plan for the access to services inspection.

The panel was informed that it was the role of the Overview and Scrutiny Management Board to monitor performance against Inspection Action Plans including Access to Services.

Resolved that the lead officer investigate this matter.

To monitor progress on the previous resolutions.

The panel received for its information a copy of the Tracking Resolutions schedules.

Resolved that the report is noted.

The Panel will consider tis work programme for 2009/10.

The panel considered its work programme 2009/10.

Resolved that the work programme is noted.

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s)  …. of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000.

There were no items of exempt business.