Agenda and minutes
Venue: Council House, Next to the Civic Centre
Contact: Helen Rickman, Democratic Support Officer Email: helen.rickman@plymouth.gov.uk
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DECLARATIONS OF INTEREST Members will be asked to make any declarations of interest in respect of items on this agenda. Minutes: There were no declarations of interest made by Councillors in accordance with the Code of Conduct. |
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To confirm the minutes of the last meeting held on 17 October 2011. Minutes: Agreed that the minutes of the meeting held on 17 October 2011 are approved as a correct record. |
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CHAIR'S URGENT BUSINESS To receive reports on business which, in the opinion of the Chair, should be brought forward for urgent consideration. Minutes: There were no items of Chair’s urgent business. |
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TRACKING RESOLUTIONS AND FEEDBACK FROM THE OVERVIEW AND SCRUTINY MANAGEMENT BOARD PDF 48 KB The panel will monitor the progress of previous resolutions and receive any relevant feedback from the Overview and Scrutiny Management Board. Minutes: The Chair informed the panel that previous tracking resolutions greyed out in the tracking document had been completed and would be removed. It was also highlighted that the Democratic Support Officer would continue to contact David Draffan, the Assistant Director for Economic Development, for the information requested by the panel at 17 October 2011 meeting regarding land transfers since the demise of the Regional Development Agency (RDA). Once received this information would be emailed to the panel.
With regards to feedback from the Overview and Scrutiny Management Board the Chair informed the panel that the motion on notice submitted to the 5 December 2011 City Council meeting regarding youth unemployment in the city had been agreed by the Management Board to be a task and finish group. This would be a joint task and finish group with Growth and Prosperity OSP and Children and Young People OSP. The membership would comprise of the following councillors:
Councillor Nicholson Councillor Coker Councillor Williams Councillor Stark Councillor Ken Foster Councillor Wildy
The panel was advised that this task and finish group on youth unemployment would supersede the recommendation sent to the Overview and Scrutiny Management Board regarding the task and finish group on apprenticeships for young people as it was considered that this new piece of work would also encompass those issues. |
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TRANSPORT RELATED ISSUES The Cabinet Member for Transport will attend to provide a verbal update on transport issues. Minutes: Councillor Wigens, Cabinet Member for Transport, and Clive Perkin, Assistant Director for Transport, provided the panel with an update on transport related issues.
The panel was informed that –
In response to questions raised it was reported that –
The Chair thanked Councillor Wigens and Clive Perkin for their attendance and agreed to ensure that in the future agenda items would be labelled specifically to avoid confusion as to what was expected from Cabinet Members and officers. |
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UPDATE ON GOVERNMENT POLICY CHANGES Updates on Government Policy regarding Localism and Housing will be provided by officers attending in support of agenda items 8 and 9. Minutes: Gill Peele, Business Manager for Development, advised the panel that this item would be covered by Assistant Directors later in the agenda.
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LOCALISM UPDATE The Assistant Director for Planning Services will be in attendance to provide a verbal update on the Localism Act. Minutes: Paul Barnard, Assistant Director for Planning Services, provided the panel with an update on the Localism Act.
The panel was informed that –
The Chair advised the panel that due to the enormity of the Localism Act and the restricted time allocated to this item because of the size of the agenda it would be beneficial for this item to be included on the agenda for the next meeting. The panel was in agreement and raised the following issues to be answered by Paul Barnard at the next meeting:
· the Localism Act was intended to simplify legislation, is it the opinion of Paul Barnard that this is the case? · how is the planning department changing as a result of this legislation, what plans does the council have with regards to planning currently and will they still be current?
Agreed that –
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LOCAL DEVELOPMENT FRAMEWORK ANNUAL MONITORING REPORT Officers will be in attendance to present findings from the Annual Monitoring Report. Minutes: Paul Barnard, Assistant Director for Planning Services, provided the panel with an update on the Local Development Framework - Annual Monitoring Report (AMR).
The panel was informed that –
In response to questions raised it was reported that –
Agreed that –
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ARTICLE 4 DIRECTION IN RESPECT OF HOUSES IN MULTIPLE OCCUPATION (HMO) PDF 71 KB Officers will be in attendance to provide a presentation regarding the public consultation on Article 4 proposals. Additional documents: Minutes: Paul Barnard, Assistant Director for Planning Services, and Dave Taylor, Spatial Planning Officer, provided the panel with an update on Article 4 Houses in Multiple Occupation (HMO).
The panel was informed that –
Agreed that the Growth and Prosperity Overview and Scrutiny Panel –
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PLYMOUTH CITY CENTRE COMPANY (BUSINESS IMPROVEMENT DISTRICT) (BID) PDF 323 KB The City Centre Company Manager will be in attendance to present key issues and challenges. Minutes: Clint Jones, City Centre Company Manager, provided the panel with an update on the City Centre Business Improvement District.
At the commencement of this item, the Chair highlighted to the panel that the report on pages 39 – 52 in the agenda pack were the views of the City Centre Company and not the Council and advised that page 45, which referred to the 'Operation Drake Project' had been withdrawn.
The panel was informed that –
In response to questions raised it was reported that –
The Chair thanked Clint Jones for his attendance.
Agreed that Clint Jones would provide the panel with data, definitions and explanations that contributed to the mapping exercise.
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PLYMOUTH HOUSING PLAN 2012 - 2017 AND UPDATE ON GOVERNMENT POLICY PDF 906 KB The Assistant Director for Strategic Housing will be in attendance to provide an overview of the Plymouth Housing Plan. Minutes: Stuart Palmer, Assistant Director for Strategic Housing, provided the panel with an update on the Plymouth Housing Plan.
The panel was informed that –
In response to questions raised it was reported that –
The Chair thanked Stuart Palmer for his attendance. |
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TAMAR BRIDGE FIVE WEEK PROGRAMME OF WORKS UPDATE The panel will be provided with an update on the Tamar Bridge five week programme of works. Minutes: The Chair informed the panel that he did not consider it was necessary to have a report on this item as the works on the Tamar Bridge had already been completed.
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CONNECTIVITY: RAIL NETWORK AND TRAVEL TIMES PDF 207 KB The panel will be provided with an update on Connectivity: Rail network and travel times. Minutes: The Vice Chair informed the panel that he was on the newly formed Rail Task Force Group and would keep the panel informed on the rail connectivity issues, specifically with regards to the Plymouth to London rail link.
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The panel will receive and note progress made in response to recommendations made by the Growth and Prosperity task and finish group. Minutes:
The panel noted the Winter Preparations update. |
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BI-ANNUAL SCRUTINY REPORT PDF 59 KB The panel will be provided with a copy of the bi annual scrutiny report. Minutes: The panel noted the Bi-annual Scrutiny report however, the Chair advised that Councillors Mrs Nicholson and Churchill should be included in the attendance figures for the Winter Maintenance task and finish group. |
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YOUTH UNEMPLOYMENT PROJECT INITIATION DOCUMENT PDF 94 KB The panel will be provided with a copy of the youth unemployment PID that was recently agreed at the Overview and Scrutiny Management Board. Minutes: The panel considered the Youth Unemployment PID, it was agreed that the scope of the task and finish group would be discussed at an informal planning meeting to be arranged by the Democratic Support Officer.
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To review the panels work programme 2011/12. Minutes: The panel discussed it’s work programme for 2011/12.
Agreed that –
Under this item Gill Peele informed the panel that the Local Housing Allowance Update due to be brought to the panel in September might not be ready however she would advise members.
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EXEMPT BUSINESS To consider passing a resolution under Section 100A (4) of the Local Government Act 1972 to exclude the press and public from the meeting for the following item(s) of business on the grounds that it (they) involve(s) the likely disclosure of exempt information as defined in paragraph(s) of Part 1 of Schedule 12A of the Act, as amended by the Freedom of Information Act 2000. Minutes: There were no items of exempt business. |